SheRides Social Rides – Terms & Conditions
These Terms & Conditions apply to all SheRides Social Rides. By booking, registering for, or participating in any SheRides Social Ride, you agree to the conditions set out below.
Last updated: [22/12/2025]
1. Participation Requirements
1.1 Mandatory Helmet Standard
All participants must wear a bicycle helmet that conforms to either:
EN1078 (European Standard), or
CPSC (US Consumer Product Safety Commission Standard)
Participants without a compliant helmet will not be permitted to join the ride.
1.2 Age Requirement
SheRides Social Rides are open only to individuals who identify as women and are aged 18 or over, unless otherwise stated.
No under-18s are permitted on social rides.
1.3 Intoxication
Any person who is visibly intoxicated or under the influence of alcohol or drugs will not be permitted to participate in, or remain with, the group.
2. Nature of Social Rides & Rider Responsibility
2.1 Nature of Social Rides
SheRides Social Rides are not guided, coached, or instructed activities.
Ambassadors are volunteers who host the meet-up and suggest a route; rides are group-led, and decisions around pace, line choice, stops, and continuation are made collectively by participants.
Ambassadors are not acting as ride leaders, guides, or instructors.
2.2 Acknowledgement of Risk
All participants must sign or digitally agree to a SheRides Registration & Acknowledgement of Risk confirming that they:
a. Understand that cycling and mountain biking are inherently risky activities that may result in injury or death
b. Accept responsibility for their own actions, decisions, and safety
c. Confirm they are fit, healthy, and capable of participating
d. Accept that they ride entirely at their own risk
3. SheRides Responsibilities
3.1 Risk Assessment
SheRides maintains a documented overarching Social Ride Risk Assessment, which is reviewed annually and following any significant incident.
A copy can be provided on request.
3.2 Ambassador Training
SheRides operates a documented training and briefing programme for ambassadors appropriate to their role as social ride hosts, including:
Role boundaries and responsibilities
Group awareness and communication
Emergency procedures
Incident reporting
Risk awareness
Documentation can be provided on request.
3.3 Coaching & Instruction
SheRides Social Rides are not coached or instructional sessions.
Where SheRides provides coached or instructed activities (e.g. retreats or skills sessions), these are delivered separately and are supervised by instructors who:
Hold a recognised qualification where a relevant awarding body exists, or
Are deemed suitably experienced by SheRides
Separate terms apply to these activities.
4. Equipment & Maintenance
4.1 Participant Equipment
Participants are responsible for ensuring that:
Their bike is safe, suitable, and well maintained
Brakes, tyres, gears, and components are in good working order
Equipment is used in accordance with manufacturer recommendations
They carry appropriate clothing, hydration, nutrition, and personal medication
Participation may be refused if equipment is deemed unsafe.
4.2 SheRides Equipment
Any equipment owned or supplied by SheRides will be:
Used in accordance with manufacturer instructions
Subject to appropriate safety checks, with records maintained
4.3 Ambassador PPE
Ambassadors will be supplied with relevant Personal Protective Equipment where required, and its use is mandatory in line with SheRides policy.
5. Behaviour & Conduct
5.1 Code of Conduct
All participants must follow the Social Rides Code of Conduct.
SheRides reserves the right to ask a participant to leave a ride if their behaviour:
Puts themselves or others at risk
Is aggressive, discriminatory, or inappropriate
Breaches safety requirements or participation conditions
5.2 Group Responsibility
SheRides Social Rides operate on a shared-responsibility, group-led basis.
While SheRides aims to foster an inclusive and supportive environment, each participant remains responsible for managing their own pace, decisions, and safety.
6. Emergencies & Incidents
6.1 Emergency Procedure
In the event of an incident, ambassadors will follow SheRides Emergency Procedures, which may include:
Securing the scene
Providing first aid within their training
Contacting emergency services where required
Supporting the wider group
Recording the incident
6.2 Incident Reporting
An incident or near-miss report will be completed and retained by SheRides.
7. Liability & Insurance
7.1 Participant Responsibility
By participating, riders acknowledge that:
They ride entirely at their own risk
SheRides, its ambassadors, and volunteers accept no liability for injury, loss, or damage arising from participation
Riders are responsible for the condition and suitability of their own equipment
7.2 Insurance
SheRides holds Public Liability Insurance through its appointed broker (currently Bikmo).
This insurance does not replace personal accident or medical insurance, which participants are encouraged to hold.
8. Amendments to Terms
SheRides reserves the right to update these Terms & Conditions to reflect changes in operations, legal requirements, or insurance policies.
The most recent version will always be available on request and via the SheRides website.