1. Definitions
Organizer or WTE shall mean the event, the WTE Miami, which will take place on October 27-28, 2026 at the Miami Beach Convention Center. "Exhibitor or Sponsor" shall mean any person, firm or organization allocated a space by the Organizers in the above-said event, or with a confirmed sponsorship as outlined in this document.
2. Application for participation and acceptance
All applications for participation shall be made on the booking form. The submission of the application form shall be deemed to be confirmation of participation and full acceptance of the Terms & Conditions for participation as stated herein. The application shall become a valid contract upon the Organizer accepting the application. The application and confirmation of its receipt do not constitute grounds for any claim to approval, or to any specific location or site of stand until full payment is made. In particular, the Organizer is entitled to implement reductions in the number of square meters applied for if the event area available is oversubscribed.
3. Booth rental, design, and signs:
The individual design of the stand, if in excess of the services indicated in the offer, is the responsibility of each individual Exhibitor who will coordinate with the official vendor. The nature of the design shall, however, be subject to the construction regulations applicable to the event venue and to the construction guidelines set forth by the Organizer.
4. Payment Schedule:
1. 25% OF THE TOTAL VALUE UPON SIGNING
25% OF THE BALANCE IS DUE BY MAY 1, 2026
50% OF THE BALANCE IS DUE BY SEPTEMBER 1, 2026
a) All applications will be processed on a first-come, first-served basis.
b) Payment by the stipulated date is a prerequisite for the Exhibitor's participation in the event and use of the stand. The organizers reserve the right to reallocate or cancel if payments are not received by the due date.
c) In the event of default of payment by the stipulated date in (a), the Exhibitor's or Sponsor's application shall be deemed cancelled and forfeited as penalty fees. The Exhibitor or Sponsor shall not be entitled to any form of compensation whatsoever, whether for loss of profits or otherwise.
The Exhibitor or Sponsor shall not be entitled to any form of compensation whatsoever, whether for loss of profits or otherwise.
5. Cancellation by Exhibitor:
a) In the event Exhibitor cancels all or part of contracted exhibit space, the following provisions shall apply:
(i) If written notice of cancellation is received by WTE prior to May 30, 2026, Exhibitor shall pay a cancellation fee equal to 50% of the total exhibit space rental fee;
(ii) If written notice of cancellation is received by WTE on or after May 30, 2026, Exhibitor shall pay a cancellation fee equal to 100% of the total exhibit space rental fee.
(iii) All cancellation fees are payable immediately upon cancellation. All payments made to WTE under this contract are deemed fully earned and non-refundable and made in consideration for expenses incurred by WTE and WTE lost or deferred opportunities to provide exhibit space to others and all cancellation fees that may become due hereunder are acknowledged by Exhibitor to constitute liquidated damages.
b) If Exhibitor does not make full payment when due under the terms of this contract, WTE may terminate the exhibit space held for Exhibitor and Exhibitor shall be responsible for payment to WTE of all amounts which would have been due to WTE under the terms of subsection (a) above.
In case of Visa refusals refund will not be provided.
6. Cancellation of WTE
If WTE cancels the Show because of an Event of Force Majeure as defined below, and the Show is rescheduled within twelve months of the original Show dates, Exhibitor's rental fee for exhibition space shall be applied to pay for Exhibitor's rental space in the rescheduled Show. If Exhibitor elects not to participate in the rescheduled Show, its rental fee shall not be refunded and shall be deemed earned by WTE. If the Show is cancelled and not rescheduled as set forth above, WTE will refund that portion of the Exhibitor's rental fee, if any, that WTE does not apply to pay its direct expenses of the cancelled Show. Any refunds of rental fees will be prorated among all exhibitors. If WTE's direct expenses equal or exceed all exhibitor rental fees, no rental fees will be refunded. For the purposes of this paragraph, direct expenses shall mean all expenses of the Show incurred by WTE other than its indirect administrative overhead expenses. WTE's determination of its direct expenses shall be deemed final and shall not be subject to challenge by any Exhibitor. WTE shall not be liable for any losses or damages of any type or description, including consequential and/or incidental damages, suffered by Exhibitor because of any rescheduling or cancellation of the Show.
7. Force Majeure
WTE shall not be deemed to have breached this Agreement by reason of its failure to perform any of its obligations if caused by local, national or global strikes, natural disasters, hurricanes or tropical storms, epidemics or pandemics, acts of a public enemy, riots, terrorism, interference by civil or military authorities, government lockdowns or orders that legally compel a party to curtail or cease operations and/or material disruptions in the available workforce or related services, delays in transit or delivery on the part of transportation companies, or other causes beyond the reasonable control and without the fault of WTE, or if caused by any act or failure to act of another party (an "Event of Force Majeure"). Upon the occurrence of any Event of Force Majeure that results or will result in a delay in or cancellation of the Show or otherwise affects WTE's performance under this Agreement, WTE shall promptly give notice to the other party of the occurrence and a reasonable estimate of the effect or anticipated effect of the occurrence on the performance of WTE's obligations under this Agreement if possible. WTE will use reasonable efforts under the circumstances to eliminate or minimize the adverse impact of the occurrence on its performance under this Agreement, however the cancellation section of this Agreement shall apply.
8. Damage to Venue
The Exhibitor shall take good care of and shall not cause any damage or allow any damage to the event venue or to any parts or sections thereof or to any fittings, equipment, or any other property therein, and shall pay for damages thereto (including accident damage or damage by fire) caused by acts of recklessness or omission by him/herself, staff members, agents, representatives, contractors, or persons by reason of use of the event venue by the Exhibitor. WTE shall be named additional insured in required insurance policy.
9. Indemnity of the Organizer/Exhibition Manager
Under no circumstance will the Organizer accept any responsibility or incur any liability arising with respect to damage, theft or loss of any property, goods or items brought into the venue or left in the premises either by the Exhibitor and/or its agents for their use. Any item missing should be reported to the Organizers immediately.
10. Compliance with Laws
Exhibitors shall comply with all the rules, regulations and laws imposed by Federal, State and Local governments, public authorities and owners or managers of the event venue for all purposes concerned with the implementation of these regulations. Without prejudice to the powers of the parties to enter into a general or limited arbitration agreement, all disputes arising from the Exhibitor’s participation, from the enforcement of these regulations, or from any other contracts relating to the event, including the Terms & Conditions for Participation stated herein, or by virtue of regulations or stipulations laid down or prescribed by the Organizer, shall be governed and construed according to the laws of the State of Florida, United States. The Exhibitor hereby submits to the nonexclusive jurisdiction of the courts of Miami-Dade County. Where disputes arise concerning interpretation, the English text of these Terms & Conditions for Participation shall be deemed to be final.
11. Exhibit mounting and dismantling:
a) The Exhibitor shall bear the responsibility and expenses of transporting exhibits to and from the venue.
b) The Exhibitor shall make its own arrangements for the storage and warehousing of the exhibits, subject to the approval of the Organizer.
c) The Exhibitor shall provide the Organizer with a description of the exhibits to be used at least fifteen days prior to the first day of the event’s commencement.
d) Once installed, no exhibits or other goods will be permitted to leave the venue until the event is finalized. The Exhibitor shall indemnify the Organizer against any loss or damages due to delay or damage to the event venue.
12. Taxes, Licenses, Security, Insurance and Liabilities
Exhibitor shall be responsible for obtaining any licenses, permits and insurance required by all local, state, or federal laws and regulations or as otherwise required hereunder applicable to its activity at the Exhibition, including tax identification numbers and payment of all taxes, license fees and other charges of any nature that shall become due. WTE will provide guard service to the perimeter of the exhibit hall during the hours when the exhibit area is closed for the benefit of the Exhibition only and may not be relied upon by Exhibitor for any reason. Exhibitor is solely and fully responsible for its own exhibit material and other property at all times, regardless of its location. Neither WTE nor its directors, officers, employees, independent contractors, agents or representatives will be responsible for any injury, loss or damage that may occur to Exhibitor or to Exhibitor’s employees or sub-contractors and agents or the property belonging to any such party. Anyone visiting, viewing, or otherwise participating in Exhibitor’s exhibit space is deemed to be the invitee or licensee of Exhibitor, rather than the invitee or licensee of WTE. Exhibitor is solely liable for any injury to its property or to persons participating in the exhibit or invitees and guests and assumes full responsibility and liability for its acts and omissions of its agents, employees, invitees, guests or independent contractors, whether acting within or without the scope of their authority and agrees to save harmless WTE and the exhibit hall from responsibility or liability of any nature whatsoever (including but not limited to reasonable attorneys’ fees and costs incurred by an indemnified party at all pre-trial, trial and appellate levels) resulting directly or indirectly from such acts or omissions. WTE is not responsible for product satisfaction of any buyer, nor does WTE endorse or warrant any product sold by Exhibitor, who remains solely responsible for its own sales transactions. Exhibitor shall obtain at its own expense comprehensive general liability insurance, including the “broad form endorsement” with a minimum of at least $1 million coverage per occurrence and of which will name WTE, its officers, directors, employees, representatives, sub-contractors and agents and the Miami Beach Convention Center or other venue, as applicable, as additional insureds, and further agrees to waive its rights of subrogation against WTE and all insured parties.
13. Supplementary Clauses
Whenever necessary to ensure the smooth management of the event, the Organizer shall have the right to issue supplementary regulations and instructions in addition to those in the Terms & Conditions for Participation. All such additional written instructions form a part of the Terms & Conditions for Participation and are binding on all Exhibitors.
14. Infringement of Terms and Conditions for Participation
The infringement of the above-mentioned Terms and Conditions for Participation, and any other future rules and regulations determined by the Organizer, will result in the exclusion of the Exhibitor from the event, and the Exhibitor shall have no right to claim compensation or demand refund on any payments already processed, losses or expenses, nor shall the Exhibitor be released from their contractual obligation to pay.
15. Miscellaneous
No failure by WTE to insist upon the strict performance of any term or condition of this Agreement or to exercise any right or remedy available following a default hereunder, and no acceptance of full or partial payment during the continuance of any default will constitute a waiver of any such default or any such term or condition. No waiver of any default will affect or alter any term or condition in this Agreement, and each such term or condition shall continue in full force and effect with respect to any other then-existing or subsequent default hereunder. The obligations of the parties shall be binding on and inure to the benefit of their respective heirs, successors, assigns, and affiliates. This Agreement may be amended or modified only by a subsequent agreement in writing. This Agreement shall be construed and enforced according to the laws of the State of Florida. This Agreement constitutes the entire agreement of the parties hereto with respect to the subject matter hereof. Venue for all actions concerning this Agreement shall exclusively lie in the State and Federal Court of Miami-Dade County, Florida and the parties hereby waive any right to a trial by jury in any litigation hereunder.