Northern MN Swap Meet & Car Show

Please note: submitting registration using this form requires online payment with options including the PayPal family of options (which includes Venmo). This will be the last step of this form.

If you wish to pay with check or cash, you must complete a paper form and mail it in, or drop it off.

For a printable registration form, visit the Northern MN Swap Meet & Car Show event page by clicking here: WEB PAGE
VENDOR INFORMATION
Name*

First NameLast Name
Cell Phone Number:*
Please enter a valid phone number.Format: (000) 000-0000.
Email*
example@example.com
Winter/Year Round Mailing Address:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Summer Mailing Address (if different from above):

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Business Name (if applicable):
Business Tax ID (if applicable):
Type of Merchandise to Sell:*
NoYes
If someone referred you to vend, who referred you?
*Vendor incentives additional information:

Refer a friend: Any vendor who paid for a space for the 2025 event can refer a friend (must be new vendor to the Swap Meet) to vend in 2026 and will receive a $10 refund when the referred friend attends and vends at the event.

First time vendors: Any new vendor, who has never participated in the event, will receive a $10 refund when they vend at the event. *Aside from requesting a general location, new vendors cannot request a specific vendor space.
VENDOR BOOTH/SPACE INFORMATION
We will only hold previously rented spaces for repeat vendors until July 1, 2026. After that date, we will release all unconfirmed spaces for 2026.

Indoor spaces are approx. 10’ x 12’; Outdoor spaces are approx. 10’ x 30’;

*North asphalt spaces are approx. 18’ x 36’

*New from 2025 - Asphalt “parking lot” vendor spaces: due to painting parking lines on the asphalt on the north side of the venue, those spaces have changed in dimension from 10’x30’ to 18’x36’ (a quadrant of parking spots). If you have previous spaces in that area, we will work to ensure you fit within allotted spaces. Because of the need for flexibility in this first year of the change, you will note an overall cost reduction in your vendor space rental. Call or email with questions: 218-326-6619; or april@grandmn.com
IndoorOutdoorBoth
Total Number of Spaces Requested: (if you vend both indoor and outdoor, indicate in your response how many of each space you want for both indoor and outdoor spaces. If you are requesting convenience parking closer to the event venue, also indicate that here - [see explanation under "Parking"])*
Previous Spaces (if applicable):
Are you a previous vendor requesting a location change? If so, please explain. Or use this space to indicate any further vendor space requests.
PARKING
Vendors are allowed one parking pass per space rented for general/vendor parking. Each additional pass is $5.

There are limited convenience parking spaces for vendors near the grandstand on the east end of the venue. These are paid spaces and priced as vendor spaces. We will not allow parking there unless you display a pass. If you wish to park in that area, include that as a vendor space above, and when paying.
How many total general/vendor parking passes will you need for the event weekend?*
VENUE MAP

We will be producing a map of the venue for visitors. You can have your space(s) indicated on the map for $15. You will select this option at the end.
VENDOR SPACE CAMPING
Camping is allowed in vendor spaces for no charge. There is very limited access to electricity outside the Fairgrounds campground, and is first-come, first-served for $20 access fee. **UPDATE: We have exhausted available electricity and cannot provide it for registrations received after March 16.**

Your entire camp set-up must fit within your allotted, rented spaces.

If you wish to camp in the Itasca County Trailhead Campground on the fairgounds campus, contact Itasca County at: 218-327-7347

For other lodging, visit: IM HOTEL, a generous event sponsor.
YesNo
Minnesota Department of Revenue Requirements
BE SURE TO READ: In order for your registration to be complete, you must complete one of the below forms. The link will open another window and, upon completion, you will need to exit that window to return to this form.

If you are a vendor business with a registered tax ID, complete the following form: MN Dept of Revenue, Operator Certificate of Compliance, Form ST19

If you do not have a registered tax ID, complete the following form: Vendors Without Tax ID
PAYMENT INFORMATION
In direct response to both vendor and visitor feedback, we are implementing a deposit requirement to encourage vendors to remain set-up for the duration of the event. This will be refunded directly to the vendors on Sunday afternoon. You or a representative must be present to receive the refund. You will be notified of this process in the Vendor Letter you receive prior to the event.
Make Selections Below:
prevnext( X )
Indoor Vendor Space (by March 1, 2026)
Approximately 10' x 12' indoor space

$60.00 Quantity
Item subtotal:$0.00



Outdoor Vendor Space (by March 1, 2026)
Approximately 10' x 30' outdoor space;    North asphalt approx. 18' x 36'.   *Also indicate convenience parking spots here.

$50.00 Quantity
Item subtotal:$0.00



Venue Map Listing
Your space(s) will be indicated on a visitor map

$15.00 Quantity



Additional Vendor Parking
Extra general parking passes

$5.00 Quantity
Item subtotal:$0.00



Camping with Electricity - request
Vendor space camping with electricity - first come, first served. You will be refunded if there is no access to electricity for you.

$20.00 Quantity
Item subtotal:$0.00



Vendor Refundable Deposit
Refundable deposit payable on Sunday, July 26. Details to be shared in Vendor Letter ahead of the event.

$50.00 Quantity
Item subtotal:$0.00



Total

$0.00
Credit Card and online payments are made at the end of this form. Once you complete payment, your form will be submitted for registration.

Your "Vendor Refundable Deposit" will be made in cash.
CONFIRMATION OF UNDERSTANDING, LIABILITY RELEASE, AND VENDOR FORM SUBMISSION

You must initial all of the below statements for your registration to be considered complete.
I understand my registration will not be considered complete until the receipt of full payment and "ST-19 Form" or "Vendor Without Tax ID Form."*
I understand that I, or a representative, need to be present with an open, operating vendor booth on Sunday afternoon to be refunded our $50 deposit. (You will be notified of the process in your pre-event vendor letter).*
I understand that any cancellations received after July 10, 2026 are non-refundable.*
I understand that photos and/or videos may be taken of me during the event. I agree that any photo, video, or likeness of me may be used for commercial purposes by event organizers, sponsors, and/or the news media without royalties or prior consent, unless specified in writing prior to the event.*
Liability Release: By typing my name below, I indicate I have read Liability Release and clearly understand its terms and conditions. I agree I am voluntarily participating in the Northern MN Swap Meet & Car Show. I agree to assume all risk of injury, death, or loss to personal property, which may result from my participation in this event. I hereby release and forever discharge the Grand Rapids Area Chamber of Commerce, its affiliates, sponsors, Itasca County, other hosts of events associated with this event, respective agents, employees, volunteers, and guests from all claims, liabilities, damages or loss of any kind resulting from my participation or caused by the negligence, strict liability or other fault, actions, inactions or conduct of the released parties. I further agree to abide by all event rules. I enter voluntarily and without any reservations, promises, or guaranty. This waiver replaces any previous release.*

First NameLast Name
Payment Methods

Fastlane Checkout

Choose from one of the PayPal options to make your payment.

Contact Info

Payment Info
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VENDOR INFORMATION

VENDOR BOOTH/SPACE INFORMATION

PARKING

VENUE MAP

VENDOR SPACE CAMPING

Minnesota Department of Revenue Requirements

PAYMENT INFORMATION

CONFIRMATION OF UNDERSTANDING, LIABILITY RELEASE, AND VENDOR FORM SUBMISSION