This Payment Authorization Agreement allows Darby Logistics Group (“Dispatcher”) to issue invoices and collect payment for dispatch services rendered in accordance with the Dispatcher–Carrier Agreement.

Carrier acknowledges that service fees are agreed upon separately and are earned upon successful booking of loads approved by Carrier.

1. PURPOSE OF AGREEMENT

The Carrier authorizes Darby Logistics Group ("Dispatcher") to assist with locating freight, negotiating rates, communicating with brokers/shippers, and handling dispatch-related administrative duties. Dispatcher is not a broker and does not assume responsibility for freight, equipment, drivers, or payment 

2. DISPATCH SERVICE FEE

Carrier agrees to pay Dispatcher:

• 10% of gross load revenue per successfully dispatched load

Payment is due upon receipt of rate confirmation unless otherwise agreed.

Late or unpaid invoices may suspend dispatch services.

3. CARRIER RESPONSIBILITIES

Carrier agrees to:

• Maintain active MC authority and valid insurance
• Provide accurate truck availability
• Ensure driver compliance with FMCSA regulations
• Provide all required documents (W-9, COI, MC Authority, NOA if factoring)
• Communicate promptly regarding delays, breakdowns, or issues
• Submit POD/BOL to Dispatcher within 24 hours of delivery     

Dispatcher is NOT responsible for:

• Driver actions
• Truck maintenance
• Safety compliance
• Carrier payments from brokers
• Fuel advances or lumper fees

4. DISPATCHER RESPONSIBILITIES

Dispatcher agrees to:

• Search and communicate available freight for Carrier
• Negotiate rates in Carrier’s best interest
• Review broker credit when possible
• Forward rate confirmations and load details
• Maintain confidentiality of Carrier information

Dispatcher does not guarantee specific load types, rates, or volumes.

5. RATE CONFIRMATIONS

Dispatcher may only accept and/or sign rate confirmations after explicit Carrier approval, which may be provided verbally, by text message, or by email.

Carrier remains solely responsible for fulfilling the load.

6. FACTORING NOTICE OF ASSIGNMENT (NOA)

If Carrier uses a factoring company, Carrier must provide:

• Factoring NOA
• Factoring contact information
• Required billing instructions

Dispatcher is not responsible for invoice processing unless agreed upon separately.

7. NON-SOLICITATION CLAUSE

Carrier agrees not to bypass or remove Dispatcher to work directly with any broker, shipper, or contact provided by Dispatcher for a period of 12 months.

8. TERMINATION

Either party may terminate this Agreement with 48 hours written notice.
Carrier is responsible for paying all outstanding invoices prior to termination.

9. HOLD HARMLESS

Carrier agrees to hold Dispatcher harmless from:

• Cargo claims
• Equipment damage
• Accidents
• Driver misconduct
• Late delivery penalties
• Payments from brokers or shippers

Dispatcher provides administrative dispatch services ONLY.

Carrier authorizes Dispatcher to communicate with brokers and shippers, inquire about freight opportunities, negotiate rates subject to Carrier approval, receive and forward rate confirmations, and manage load-related documentation on Carrier’s behalf.

This Load Authorization Agreement authorizes Darby Logistics Group (“Dispatcher”) to act on behalf of the undersigned motor carrier (“Carrier”) for the limited purpose of securing and managing freight opportunities.

 

1. Scope of Authorization

 

Carrier authorizes Dispatcher to:

• Communicate with brokers, shippers, and third parties regarding freight opportunities
• Inquire about, negotiate, and present load offers subject to Carrier’s approval
• Receive, review, and forward rate confirmations and load-related documentation
• Coordinate and manage administrative tasks related to approved loads

 

Dispatcher shall perform administrative dispatch services only and does not assume control over Carrier’s operations.

2. Carrier Control & Approval

• Carrier retains full control over equipment, drivers, routing, safety, compliance, and execution of all loads
• No load may be booked without Carrier’s prior approval, which may be provided verbally, by text message, or by email
• Dispatcher is not authorized to bind Carrier to any agreement without such approval

3. Limitations of Authority

 

Dispatcher is NOT authorized to:

• Sign contracts or agreements on Carrier’s behalf (other than approved rate confirmations)
• Enroll Carrier in factoring programs
• Commit Carrier to long-term agreements
• Arrange fuel advances or access Carrier funds
• Represent Carrier as a broker or motor carrier

Dispatcher does not provide brokerage services and does not assume shipper or carrier liability.

Dispatcher acts solely as an independent administrative dispatch agent.

4. Compensation

 

Compensation for dispatch services is governed by the Dispatcher–Carrier Agreement and confirmed separately prior to service. Fees are earned upon the successful booking of Carrier-approved loads.

5. Term & Revocation

 

This authorization remains in effect until:

• Revoked by Carrier in writing, or
• The Dispatcher–Carrier Agreement is terminated

PAYMENT AUTHORIZATION AGREEMENT

This Payment Authorization Form allows Darby Logistics Group ("Dispatcher") to issue invoices and receive payments for dispatch services agreed upon in the Dispatcher–Carrier Agreement.

This form does NOT authorize unauthorized charges.

Carrier will only be billed for:

• Dispatch fees
• Pre-approved administrative fees
• Optional services requested by Carrier

1. CARRIER INFORMATION

2. PAYMENT METHOD

Carrier selects preferred payment method:

3. PAYMENT TERMS

Carrier agrees that:

• Dispatch fees are due upon receipt of invoice
• ACH or credit card billing may be processed weekly or per load
• No charge will be made without a corresponding invoice or load confirmation
• Carrier may revoke authorization with 48 hours written notice
• Dispatcher will not charge for any services the Carrier did not approve.

4. AUTHORIZATION

By signing below, Carrier authorizes Darby Logistics Group to:

• Invoice for dispatch services
• Process payments through the provided payment method
• Contact Carrier for billing-related communication
• Retain this authorization securely for compliance purposes

Carrier understands this does NOT create a factoring arrangement or a long-term financial contract.

DISPATCH SERVICE TERMS & CONDITIONS

These Terms & Conditions outline the expectations, responsibilities, and limitations between Darby Logistics Group (“Dispatcher”) and the Carrier listed in the Carrier Profile Form.

1. SCOPE OF SERVICE

Dispatcher provides administrative dispatch services only, which include:

• Contacting brokers/shippers
• Negotiating freight rates
• Securing loads
• Forwarding rate confirmations
• Assisting with document management

Dispatcher does not assume responsibility for:

• Cargo
• Equipment
• Drivers
• Deliveries
• DOT compliance
• Carrier retains full operational control at all times.

2. CARRIER RESPONSIBILITIES

Carrier agrees to:

• Maintain active authority and required insurance
• Provide accurate availability of trucks and drivers
• Communicate promptly regarding delays, breakdowns, or issues
• Submit POD/BOL within 24 hours of delivery
• Pay dispatch fees according to the Dispatcher–Carrier Agreement
• Ensure drivers comply with all FMCSA and safety regulations
• Carrier understands Dispatcher cannot dispatch a truck without required documentation.

3. RATE NEGOTIATION & APPROVAL

Dispatcher will negotiate rates on the Carrier’s behalf only after receiving approval from Carrier.

Carrier must:

• Approve all load details before acceptance
• Ensure driver availability for any agreed load
• Complete all loads approved by Carrier
• Dispatcher is not responsible for cancellations caused by the Carrier or driver.

4. BROKER PAYMENTS & INVOICING

Dispatcher is not responsible for broker or shipper payment.

Carrier understands:

• All payments for loads are made to the Carrier or their factoring company
• Dispatcher is not liable for unpaid invoices, short pays, or broker disputes
• Dispatcher may assist with communication but is not financially responsible
• Any issues regarding payment must be addressed directly with the broker/shipper or factoring company.

5. LIABILITY LIMITATION

Dispatcher is not liable for:

• Lost, damaged, or delayed shipments
• Cargo claims
• Safety violations
• Equipment breakdowns
• Driver actions or conduct
• Broker credit or financial instability

Dispatcher shall not be liable for cargo claims, equipment damage, accidents, fines, penalties, late delivery charges, or broker nonpayment.

Dispatcher role is administrative only.

6. NON-SOLICITATION

Carrier agrees not to bypass Dispatcher by booking directly with any broker, shipper, or customer introduced by Dispatcher for a period of 12 months from the date of last interaction.
 
This protects Dispatcher’s time, relationships, and work performed on behalf of Carrier.

7. LOAD DOCUMENTATION

Carrier must return:

• POD/BOL within 24 hours
  Any lumper or detention receipts
• Delivery confirmations requested by brokers

Failure to provide documentation may delay payment from brokers or factoring companies.

8. TERMINATION

Either party may terminate services with 48 hours written notice.

All outstanding fees must be paid prior to termination.

 

9. AGREEMENT ACKNOWLEDGMENT

By signing below, Carrier acknowledges:

• They have read and understand these Terms & Conditions
• They agree to comply with all responsibilities listed
  These Terms operate in conjunction with the Dispatcher–Carrier Agreement