Technical Equipment Usage/Setup

Technical Equipment Usage/Setup Form

This form is intended to provide initial information of your needs to the theatre and technical staff for the Wallace Hall Fine Arts Center. Completing this form allows us to make your event as successful as possible. Once completed, an invoice will be issued to the provided email address with deposit and payment information, if applicable. Please call us at 256-549-8475 if you have any questions.
RENTER INFORMATION
Organization
Renter Full Name (must be an individual)

First NameMiddle NameLast Name
Renter Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Renter Email
example@example.com
Name of Event (as it would appear on a ticket)
Rental Classification
Non-Profit (501c3) File Upload

Cancelof
Event Details & Technical Needs
Scheduling
Rehearsal/Set-up 1 (enter the start day and time for your event. Rehearsal date(s) will include 5 hours from entry of the venue to exit, any additional hours will be billed per the rate listed on the WHFAC Rental Rates and Policies form.)

MonthDayYear
Date
Hour MinutesAM/PM Option
Rehearsal 2

MonthDayYear
Date
Hour MinutesAM/PM Option
Rehearsal 3

MonthDayYear
Date
Hour MinutesAM/PM Option
Rehearsal 4

MonthDayYear
Date
Hour MinutesAM/PM Option
Performance 1 (enter the start day and time for your event. Performance date(s) will include 5 hours from entry of the venue to exit, any additional hours will be billed per the rate listed on the WHFAC Rental Rates and Policies form.)

MonthDayYear
Date
Hour MinutesAM/PM Option
Performance 2

MonthDayYear
Date
Hour MinutesAM/PM Option
Performance 3

MonthDayYear
Date
Hour MinutesAM/PM Option
Performance 4

MonthDayYear
Date
Hour MinutesAM/PM Option
Additional Hour(s) - Please list the date and how many additional hours you will need for each day.
General Information
Number of performers/ participants?
Include any backstage 'crew' members from your organization.
Estimated Attendance for Event?
If multiple shows list estimated average attendance per event.
Approximate performance run time?
Additional Space Usage
Rental Fees Include:

Stage area (plus lobby and theatre for performance rentals*), two technicians, HVAC, basic stage lighting (simple color changes), two microphones, two folding tables.

NOTE: The theatre lobby and seating area is not included for Rehearsal times.
Type of Seating/Ticketing (Reserved Seating is required for any attendance over 300)
Equipment Needed
Wireless Mic Pack (16 available - $15 per mic, per day)
List number needed, if none are needed - leave blank.
Wireless Handheld Mic (4 available - $15 per mic, per day)
List number needed, if none are needed - leave blank.
Note: Renter/Requester is required to provide two (2) AA batteries for each wireless headset mic that will be rented. Renter should expect to use two (2) AA batteries per unit, per day.
Folding Table & Table Cloths*
Two included with rental fee.
Projection System with DVD - $30 per day
Spotlight (2 available) - $20 each, per day (does not include operator)
Scenery
Scenery:

All scenery or any flown elements MUST have approved rigging and hardware to be flown form a batten. Scenery that does not have safe approved rigging WILL NOT BE INSTALLED OR FLOWN.

Final approval of all hanging elements is required by Theatre Manager.
In-House Curtains Request
Choir Risers
Platform Risers (4'x8')
List number of risers needed and height(s) requested) (8", 16", 24")
Ballet Marley Dance Floor ($300.00 - includes instillation, taping, and labor)
Ballet Marley Dance Floor:

NOTE: This flooring requires 2hrs instillation and 2hrs strike. There is an additional fee assessed for labor hours in addition to the cost of the floor.
Projector
Projector:

NOTE: You should plan to bring your own laptop with your presentation that can be connected to the projector.

An additional fee is assessed for use of the projection system.
Additional Set-up Needs:
List any additional technical and set-up needs for your event. Include items such as on stage chairs, lectern, etc.
Staffing
Additional Technician(s) (Does not include Fly System Operator) $15 per hour, minimum 4 hours
List the number of additional technicians needed
Fly System & Operator (You will need this if you plan to have different backdrops and curtain movements or for anything other than basic opening and closing of Grand Curtain) - $20 per hour, minimum 4 hours.
I understand that the Fly System, Lighting System, and Sound System will be programmed and operated by Wallace Hall Techs.
I understand that a minimum Event Security and Custodial fee of $300.00 per performance will be added to final settlement statement. Additional security may be added dependent upon estimated attendance for each performance.
Miscellaneous
I understand that if my event charges an admission fee of any kind that I am required to use the Wallace Hall Fine Arts Center Box Office Service. Tickets issued from any other sources are invalid.
I understand that if my rehearsal is open to anyone besides performers and event staff that my organization will be billed an additional $250.00 (per day) fee and $20.00 per hour for the duration of my rehearsal time to have the Box Office staffed by a Wallace Hall employee because this rehearsal will be considered a performance.
I understand that prohibited items such as open flames, glitter, confetti, sparkle spray, feathers, hay, fake snow, or other small confetti or glitter-like goods are not to be used (including on costumes). Organizations will be billed a minimum of $250.00 if any prohibited items are used at an event.
I understand that event insurance is required for any use of Wallace Hall Fine Arts Center. This insurance shall list Gadsden State Community College as additionally insured. For more information, view the Event Insurance requirements located in your rental agreement
Should be Empty:

Technical Equipment Usage/Setup Form

RENTER INFORMATION

Event Details & Technical Needs

Scheduling

General Information

Equipment Needed

Staffing

Miscellaneous