Pony Express Days Festival Vendor Application

Pony Express Days Festival Vendor Application
NOTICE: Vendors are now being contacted for this event. If you are still interested in applying, please feel free to fill out this form. Please note that there are no guarantees, and you will be put on the waiting list. Thank you!
Pony Express Days Festival - Saturday, June 6, 2026

2026 Theme: Coastal Roots & Western Boots!

Vendor Applications due on or before Friday, March 27, 2026

The Pony Express Days Celebration and Festival is an old-fashioned, family-friendly festival. The festival is a gathering of families, artisans, crafts people, and community groups.
- We support shopping locally with an emphasis on quality merchandise. The selling of imports or manufactured goods is discouraged. We reserve the right to approve all vendors.
- This is an event geared toward families so all displays must be kid-friendly.
- Read the “Vendor Guidelines” prior to completing this application and use the “Checklist” as your guide to make sure you are sending us all required materials. Direct any questions to Jesse at the McKinleyville Chamber of Commerce at ponyexpressdays@gmail.com
- Spots WILL fill up, turn in Application ASAP
- Fees will be due within 2 weeks of being contacted and accepted as a vendor at Pony Express Days 2026.
Please review the Vendor Guidelines and Checklist before filling out this application

USE THE FESTIVAL CHECKLIST AS YOUR GUIDE WHEN FILLING OUT THIS APPLICATION
Full Name*

First NameLast Name
Phone Number*
Format: (000) 000-0000.
E-mail*
example@example.com
Business/Organization Name*
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
CA Seller’s Permit #
Reseller permit# (for out-of-state vendors without a CA Seller’s Permit)
FOOD VENDORS ONLY: An approved Humboldt County Division of Environmental Health Temporary Food Facility Permit or a Cottage Food Permit is required.
I have secured the required Temporary Food Facility permits from the countyI will secure the required Temporary Food Facility permits from the county 2 weeks prior to the event
Booth Type*

Arts and CraftsFood/BeverageInformational booth/NON-ProfitInformational booth/FOR-ProfitKid Zone (entertainment/activities for the family)Other
Food Booths must provide their own electricity.

Our set-up will also include:
- Required walkway spaces
- Conformation to fire laws
- ADA compliance
ITEMIZATION: The Pony Express Days Festival discourages the selling of imports or manufactured goods. Please give a description of the merchandise you plan to sell at the festival. We reserve the right to request the removal of displayed items that have not been pre-approved and are found to be inappropriate.*
If you'd like, please upload images of the items you will be selling

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INSURANCE (REQUIRED) I have enclosed or will be forwarding my Certificate of Insurance naming McKinleyville Chamber of Commerce as “Additional Insured”. I understand that my application will not be complete until the Certificate of Insurance is received. The certificate shows proof of Comprehensive General Liability of $1,000,000, $1,000,000 aggregate, including products completed operations, personal injury, fire legal $50,000,and medical payments of $1,000.*

My insurance is enclosedI will be forwarding my Certificate of Insurance to the Chamber
Upload your insurance here

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Please be sure to review the Vendor Guidelines/Requirements and Vendor Checklist.
Please be sure to read all booth requirements from the Arcata Fire District.

Applications are due on or before Friday, March 27, 2026. If you don’t hear back within 1 week of submitting, please reach out!
FEES:

Booth Type: Fee:

Food Vendors: $200

Arts & Crafts Vendors: $100

Kids Zone Booth (if selling): $100

Informational Booth: $75

Non-Profit Vendor Booth: $75

Non-Profit Informational Booth: $50

Kids Zone Booth (free activities & info): $50

All vendor activity must take place from a fixed booth; walk-up selling, fundraising or sharing flyers, etc. throughout the grounds is not allowed.
Signature*
Date*

MonthDayYear
Date
You will receive a confirmation email once vendor applications have been reviewed. At that time, we will let you know if you have been accepted as a vendor and share the deadline for payment and any required information. Please add us to your contacts and/or check your spam folder so you don’t miss our email. Fees will be due within 2 weeks of being contacted and accepted as a vendor at Pony Express Days 2026.

Thank you!
Your support of the Pony Express Days Festival is greatly appreciated.
CERTIFICATION: The McKinleyville Chamber of Commerce assumes no responsibility for personal injury or damage, loss, or theft of any merchandise. I understand that I am responsible for providing Proof of Insurance. My participation is contingent upon my compliance with all the rules of the Pony Express Days Festival.

I understand that if I choose to relinquish my booth space after my application has been processed, 20% of my payment will be retained as a processing fee.

There will be no refunds given after Friday, May 1st, 2026.

Fees will be due within 2 weeks of being contacted and accepted as a vendor at Pony Express Days 2026.

I hereby certify that the above information is true and correct.
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