2026 SOMOSLOUD Event Proposal

Event Proposal
Request Date

MonthDayYear
Date
1. Chapter+Requestor Information
SOMOSLOUD Chapter*
Chapter Approver
USA Chapters = Monica | LATAM Chapters = Jonatan
LATAMDomesticUnited Board
Chapter Point of Contact*
First + Last Name
Phone Number
Please enter a valid phone number.Format: 00 (000) 000-0000.
Email*
example@example.com
2. Event Information
YesNo
SponsorshipSOMOSLOUD Led EventEvent Collaboration or PartnershipAHF National Event or CampaignSOMOSLOUD International Event or CampaignVolunteer AppreciationOther (meeting, travel)
Event Name*
Event Start Date + Time*

MonthDayYear
Date
Hour MinutesAM/PM Option
Event End Date + Time*

MonthDayYear
Date
Hour MinutesAM/PM Option

Event Address
Anticipated Attendees*
Latine IdentitySocial Determinants of HealthHumanitarian Aide
Yes - need flyer createdIn Progress - Chapter officer to produceNo - already have oneN/A (e.g. meeting, travel, etc.)
3. Event Details
Event Justification & Goals
Brief Description/Event Summary*

Enter a very short description of the overall event, activation, or sponsorship.0/0
AHF Business LinesEducation & PreventionAdvocacy
Advocacy/Branding/ Outreach - # of attendeesAdvocacy - 340B/ PBM petition letters or vouchersAdvocacy - # of Other surveysH&W - Testing (HIV and/or STI)H&W - # of PrEP initiationsH&W - # of condomsMarketing - Social Media GrowthEvents - Collaborations w/ AHF Business linesOutreach - # of new SOMOSLOUD membersOutreach - PartnershipsOther
# of Petitions Goal*
# of Survey Goal*
# of Condom Distribution Goal*
# of PrEP Initiations Goal
# of Recruiment Goal*
If "Other", please explain*
Event Goal ROI*

What is the goal Return-on-Investment (ROI)? Please be as descriptive as possible and specify any of the ROI type mentioned above0/0
YesNo
# of Testing Goal*
HIV tests
If no testing, why?
YesMaybe - Pending Rep ConfirmationNo
If no Pharmacy Sales Rep, why?
Name of Pharmacy Sales Rep
Event Strategies
Social Media + Marketing Strategy*
Current Total Social Media Followers*
Goal # of New Social Media Followers*
Projected new followers
Goal Total Social Media Followers
Community Engagement + Outreach Strategy*
4. Budget Breakdown

*Please list all expenditures in U.S. Dollars*
AHF AP Vendor Processing Expenditures
YesNo

HIDE - List of Expenditures
Organizational Event Vendor(s) Subtotal (GL 446206)
Subtotal for all previous vendor services listed (1-15)
YesNo
Sponsorship Vendor(s) (GL 441103)*
All sponsorship vendors require a sponsorship letter or deck which outline all deliverables
Total for Vendors
All vendors NEED to be processed by AP (i.e. vendor packet, invoice, contract, etc)
AHF HR Travel Processing Expenditures
YesNo
How Many Travelers?*
Name of Travelers*

Airfare (GL 446306)
Max $750
Lodging (GL 446309)
Max $250/night
Ground (GL 446310)
Travel Meals (GL 446307)
Total for Travel
SOMOSLOUD Collateral Processing
YesNoOther - Using Existing Swag
SOMOSLOUD Swag Order/ LOUD Fullfillment Center
Existing Swag Value*
NOTE: This DOES NOT go into proposed budget as item is prepaid
Custom/Outsourced Swag
For swag not available via the LOUD Swag Order Form
Total for Advertising Premiums & Swag (GL 446106)
PEX Card Usage
YesNo

HIDE - PEX Usage Breakdown
Total for PEX Card Usage
Proposed Budget
Auto-calculated depending on "Yes" or "No" question fields above
In-kind Contributions
Provided by other agencies; does not deduct from your Chapter's yearly budget and should not go into the proposed budget total.
5. Disclosure of Potential Conflict of Interest
N/A - I have no conflict of interest to reportYes - Please disclose the relationship(s) and nature of the interest below
NOTE: This includes, but is not limited to:
- Serving as a board member, officer, employee, contractor, or advisor of another organization submitting a request or providing services.
- Immediate family members or close associates serving on boards or in leadership roles of organizations involved.
- Ownership, financial interest, or decision-making authority in any vendor, partner organization, or subcontractor.
Name(s) of SOMOSLOUD member(s) and relevant role(s)/affiliation(s)*
please specify other nonprofit and for-profit boards you (and your spouse) sit on, any for-profit businesses for which you or an immediate family member are an officer or director, or a majority shareholder, and the name of your employer and any businesses you or a family member own
In accordance with the SOMOSLOUD Bylaws, I can confirm that this/these individual(s) did not take any part in the Chapter voting process for their final rate and vendor selection process.I hereby certify that the information set forth above is true and complete to the best of my knowledge.
COI Disclosure Agreement*

Clear
Links (URLs, Large Files)
Documents

Please attach any relevant and supporting documents that are require for any services needed, including but not limited to: sponsorship letters, quotes, swag order form, and travel request form.
Cancelof
Should be Empty:

Event Type	Region	Minimum Lead Time
SOMOSLOUD Led Event	LATAM	60 days
SOMOSLOUD Led Event	Domestic	45 days
Sponsorships	Any Region	30 days
Everything else		N/A

Rows	Service/Item(s) Rendered	Amount (USD)
Vendor#1
Vendor#2
Vendor#3
Vendor#4
Vendor#5
Vendor#6
Vendor#7
Vendor#8
Vendor#9
Vendor#10
Vendor#11
Vendor#12
Vendor#13
Vendor#14
Vendor#15

Rows	Description	Total
Airfare
Lodging
Ground
Travel Meals

Rows	Description	Total
1
2
3
4
5
6

Event Proposal

1. Chapter+Requestor Information

2. Event Information

3. Event Details

Event Justification & Goals

Event Strategies

4. Budget Breakdown

AHF AP Vendor Processing Expenditures

AHF HR Travel Processing Expenditures

SOMOSLOUD Collateral Processing

PEX Card Usage

5. Disclosure of Potential Conflict of Interest