KGP 2026 Traders Application

KGP 2026 Traders Application

Kelburn Garden Party 2026 (2nd - 6th July). We like Kelburn to be a superb festival in every respect and that means the finest and most interesting food, drinks and retail, all presented alongside vibrant charities and community organisations. If you would like to trade, campaign or fundraise at Kelburn please tell us about yourself by filling in the form below. Applications close on Friday 28th February.
Please read all sections thoroughly and make sure you give accurate information.

2025 traders and concessions gross sales were 11% up on previous years and the festival sold out. We are currently on track for similar attendance numbers at the festival.

We are also running the Kelburn Jazz Weekend with a small number of food and retail trading pitches. If you would like an opportunity to trade at the KJW (2nd & 3rd May 2026) please select the option.
Contact Details

Please use the boxes below to enter all of your contact details.
Trading Name*
Contact Name*
Email*
example@example.com
Main Contact Number*
Please include your country code (+44 is UK) and drop the leading '0' e.g. (+44)7123 456 789.Format: (+00) 0000-000 000.
Business Website
Facebook Page
Instagram Page
Registered Street Address*

Street Address

Street Address Line 2

City/TownArea

Postcode
Stall Information

Please give us a much information as possible about your stall - even if you have traded with us before.
YesNo
What year did you last trade at Kelburn?
Please only fill in if 'Yes' was your previous answer. Answer in numbers so e.g.'2019'
Stall information - make sure you select the correct option.

Food - Select if you would like to bring your food stall, van or truck.

Retail - Select if you wish to bring along your retail stall.

Outdoor Workshops - Select this option if you wish to bring along an outdoor workshop setup (stone craft, bush craft, ironmongery etc.)

Charity Stall - Select if you are a registered charity and would like to attend.

Pop up Vendor - Select if you would like to be considered for one of the limited duration pop up stalls for artists/makers which will be curated and selected by the Neverending Glen Team for pop up stalls that complement the style, artistic goals and vibrancy of the festival - this is strictly reserved for people who will already be crewing or participating in the festival already. Pop up vendors trade from our own Ice cream Trays and a custom made Barrow.
What type of stall are you wishing to bring along to Kelburn?*
Please Note: Please check the list above to make sure you are selecting the correct option. All question options change depending on how you answer.
Which Crew are you working with?*
What structure will you be using to trade from?*
Please Note - Garden Gazebos are not allowed to be used at the Festival. All Gazebos and Steel Frame Stalls must be of commercial quality. All Frames must be anchored correctly to the ground.
If your answer was other to the above question, please use the space below to give us more details (Trading Structure)
Please tell us about the flavours you are wanting to bring to Kelburn and why you stand out from the rest.*
Please list what you would like to sell detailing the country of origin or influence. E.g Nepalese clothing, hand-made silver jewellery etc.....*
Please let us know what Outdoor Workshops you would like to bring to the event. e.g stone craft, bush craft, wood work etc.*
Please tell us a little bit about the charity you are intending to represent. Please also list what activities the stall will be providing, what you will be selling and how the sign-up procedure works. We do not allow roaming donation boxes, any donations must be made at your stall.*
We pride ourselves on the way our festival looks and feels and we expect our traders to adopt the same view on their own setups. Is your stall, table, van or tent attractively decorated? A great deal of time is taken over choosing our vendors and an attractive setup is a large part of the decision making process. Please upload a recent picture of your setup and or your products.*

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Food Flow Capacity
Approximately how long does it take you to serve one customer?*
Based on your answer to the above approximately, how many customers could you serve per hour?*
Demand can be high at Kelburn, especially at Breakfast, Lunch & Dinner so we need to know you can cope.
Can you give us a brief explanation of how your Ordering and Queue Management systems work?
Please describe the flooring of your food stall and any food preparation areas
The council are looking to ensure that all food preparation areas are floored and that the floors are secured and do not pose a trip hazard.
Pitch Details

Please make sure you give us as much and accurate information as possible. Any Information that we have not been given will not be taken into consideration when marking out the pitches. These measurements must be accurate as they determine where you will be placed. Include space for parking, tents, tow bars, guys, doors and storage etc. Additional vehicles will need to parked in the crew overflow parking area. We will not allow a large number of vehicle to be parked behind your setup.
Pitch Width in Metres*
Include space for parking, tents, tow bars, guys, doors and storage etc.
Pitch Depth in Metres*
Include space for parking, tents, tow bars, guys, doors and storage etc.
Stall Width in Metres*
This is your Stall Size Only
Stall Depth in Metres*
This is your Stall Size Only
If you are able to please upload a drawing or picture of your setup including space for; parking, tents, towbars, guys, doors and storage.

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The Main Arena Trader Line (in the Summerfield)Hometown Corner (Located behind the Landing Stage)Campsite Hub - A pitch in the Campsite (a few of the better performing pitches in both 2024 & 2025)The middle venue, by the Square stage, Viewpoint and barWhere ever you can fit me in!Other
Water & Gas Information

Water stand pipes are sited at convenient locations throughout the trading areas for traders’ use. There is no additional charge for shared use of these standpipes. Traders who use gas cylinders must ensure they have sourced sufficient amounts for the duration of the festival. For local supply please talk to a member of the Kelburn Garden Party team beforehand. North Ayrshire Council stipulate that all gas cylinders must be caged and situated on a solid and non-combustible surface.
Electrical Details

It is your responsibility to make sure that your equipment is of the correct standard. PAT testing of electrical equipment and cables is available on site at a cost of £6.50 per item. Generators are not permitted to be brought on site, excluding satellite locations in the campsites.
YesNoI will bring my own Solar Panels
How many 16amp connections do you need?*
£175.00 each - plus returnable deposit £50.00 per cable if required.
How many 32amp connections do you need?*
£230.00 each - plus returnable deposit £50.00 per cable if required.
If you require to give us any other information in regards to power, please use the box below.
Vehicle Details

You must list all vehicles that you intend to bring onsite. Not all vehicles will be able to be parked behind your stalls and may need to be parked up in the nearby car park. We must be made aware of any particularly large vehicles so we are able to find space for them. We have a small site (in terms of viable parking space) and we expect all stallholders to minimise the number of vehicles required for each stall and their staff.
How many vehicles will you and your team be bringing to site?*
Vehicle Number 1
Vehicle type and registration number
Vehicle Number 1 - Arena or Carpark
Vehicle Number 2
Vehicle type and registration number
Vehicle Number 2 - Arena or Carpark
Vehicle Number 3
Vehicle type and registration number
Vehicle Number 3 - Arena or Carpark
Vehicle Number 4
Vehicle type and registration number
Vehicle Number 4 - Arena or Carpark
Vehicle Number 5
Vehicle type and registration number
Vehicle Number 5 - Arena or Carpark
Please let us know if you require any special vehicle access.
If you turn up with an oversized vehicle that we were not made aware of in advance then the vehicle may not be permitted onto the site.
Accommodation Details

Back of house space at Kelburn is limited so therefore we need as much information as possible about your accommodation. Due to these space limitations there could be instances where you may not be able to camp directly behind your stall.
Will you be staying onsite?*
Please specify what accommodation you will be staying in.*
If your answer was 'Other' to any of the above questions please give details (accomodation)
Will your staff be staying onsite?*
Please specify what accommodation your staff will be staying in.*
If your answer to the above was 'Other' or you have more than one member of staff staying onsite then please give details below.
Please remember to tell us what each member of your staffs accommodation will be.
Staffing Information

2 Free tickets are included for Charity/Info Stalls - a returnable deposit maybe required.

3 Free tickets are included for all selected Retail stalls.

Pop up traders are expected to be onsite as crew members in some capacity already, however let us know if this isnt the case, or if you need someone to assist you.

4 Free tickets are included for all selected Food stalls.

Additional staff tickets (including for child carers) are charged at £80 per adult (for those 18 and over), and £50 for those aged 16 and 17 who are going to work on your stall (under supervision).Tickets for trader's Children to attend are available at a discount price of £50 youth (13 - 17) and £20 Child (5-12).

Children under 5 are free, but still require a ticket. Children under 13 must be accompanied at all times, and everyone aged under 18 must be accompanied after 9pm until the following morning (7am).
Total number of adults?*
Number of youths 13 - 17yrs*
If none please type 0.
Number of children aged 5 - 12yrs*
If none please type 0.
Number of infants aged under 5yrs*
If none please type 0.
Documentation

Please upload current evidence of your compliance. If your inspections/certificates are due to expire before the festival, you must send upto date evidence before arrival onsite. No pitches will be offered without presentation of current documents.
Risk Assessment/Operating Plan*

Please combine all Risk Assessments operating plans into the one Document (.doc, .docx, .pdf).
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Public Liability Insurance

Only upload If the policy is going to be in date for the festival
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Date of Renewal/Expiry (Public Liability Insurance)*

DayMonthYear
Date
Employer's Liability Insurance

Only if the policy is going to be in date for the festival
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Date of Renewal/Expiry (Employers Liability Insurance)*

DayMonthYear
Date
Food Hygiene Certificates

Only if the policy is going to be in date for the festival
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Date of Expiry (3 years from completion of training) (Food Hygiene Certification)*

DayMonthYear
Date
PAT Test Certificates

Only if the policy is going to be in date for the festival
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Date of Expiry (PAT TEST)*

DayMonthYear
Date
YesNo
Gas Safety Certificates

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Date of Expiry (Gas Safe)

DayMonthYear
Date
Fire Risk Assessment Upload*

Please upload a Fire Risk Assessment for your stall and camping area. Please identify what fire fighting equipment you have, and how you will prevent fire, respond to fire and alert people if a fire should break out. (.doc, .docx, .pdf).
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(Local Authority) Environmental Health Inspection Form

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(Local Authority) Environmental Health Food Registration Form

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Certificates, Menu or any other Documents

Only if the information is indate and accurate for the festival
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PassRequires ImprovementExempt
Yes
Additional Information
Tuesday 30th JuneWednesday 1st July
Please use the space below to to give us any additional information to support your application.
Kelburn Jazz Weekend - 2nd & 3rd May 2026

We are holding a smaller event (1500 capacity) and we will have two or three food and one or two retail pitches available. Its got Corto Alto and Giles Peterson as headline bookings and it promises to be great - ticket sales are good so far.
YesNo
Waste Cooking Oil Survey

We had a few stalls leave behind their waste cooking oil in 2025, and we are checking in with all food vendors to gauge interest in a centralised waste oil collection. Currently waste cooking oil is not included in our onsite waste disposals, you have to take this away yourself).
YesNo
Volume of Waste Cooking Oil you are likely to generate at the festival (in litres)
Litres
I would prefer to take my oil awayI would prefer to use a centralised onsite waste cooking oil collection point
Thank you for Applying to Trade at The Kelburn Garden Party 2026

Your application will be considered and you’ll hear from us by Friday 10th April 2026.

Please do not send any money, an invoice will be sent to you if you are invited to trade at Kelburn this year.

Terms and conditions of trading can be found by clicking here. An application to trade at KGP26 indicates an acceptance of these terms and conditions.
Yes
By submitting your application you confirm that you are happy for Kelburn Arts to process your personal information and email you in order to keep you up to date with your application and information about the festival. Would you like to join the Kelburn Arts mailing list to be kept upto date about other festival announcements and projects throughout the year? this will include ticket offers and trader specific announcements for future festivals and events (you can unsubscribe at any point)*

YesNo
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KGP 2026 Traders Application

Contact Details

Stall Information

Pitch Details

Electrical Details

Vehicle Details

Accommodation Details

Documentation

Additional Information

Kelburn Jazz Weekend - 2nd & 3rd May 2026

Waste Cooking Oil Survey