2026 Summer Institute Host Site Bid
Summer Institute is a 1.5 or 2.5 day, overnight conference experience for new college admission professionals. Site Chair(s) (those submitting the bid on behalf of the institution) would serve on the planning committee. The overnight component could be at a local, walkable hotel if not on-campus residence hall. While considering submitting a bid, please keep in mind that we work heavily with your school's conference services for this program and depend on their communication and reliability. *Please submit your school's bid to host Summer Institute 2026 by February 1.
Name of Site
*
Name of Site Chair #1
*
First Name
Last Name
Email of Site Chair #1
*
example@example.com
Phone of Site Chair #1
Please enter a valid phone number.
Name of Site Chair #2
First Name
Last Name
Email of Site Chair #2
example@example.com
Phone of Site Chair #2
Please enter a valid phone number.
Site Mailing Address
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Summer Institute would be hosted on a Wednesday to Friday or Thursday to Friday at the end of summer. Please select all of the dates you would be able to host.
July 29-31 (three day)
July 30-31 (two day)
August 5-7 (three day)
August 6-7 (two day)
August 12-14 (three day)
August 13-14 (two day)
If given the choice, would your institution prefer to host a two-day or three-day conference?
We would prefer two days
We would prefer three days
No preference
Please note hosting Summer Institute requires significant parking, a room large enough to seat all attendees (typically around 100 total or less), meals, overnight accommodations (can be in residence halls or nearby hotel), and 3-4 additional breakout rooms large enough to hold around 50. Media carts are required for each session/breakout rooms which should include pc/laptop, sound (capable of projecting to the entire room), projector and screen. Please know the preference is for rooms, housing, etc. to be within a short distance of one another for accessibility. Will your host site be capable of these accommodations?
Yes
No
Facilities
Provide an explanation for each area listed below. Provide specific details such as room name, capacity, campus location, and any additional necessary information.
Facilities
Room Name
Description
Capacity
Additional Notes/distance to other buildings in use?
Large Room
Breakout Session Room #1
Breakout Session Room #2
Breakout Session Room #3
Breakout Session Room #4
Meals
Parking
Housing Accommodations
Budget
Provide a detailed budget including but not limited to the items listed below. Keep in mind the following as you prepare your budget: Thursday lunch, Thursday dinner, Friday breakfast, Friday optional lunch, equipment rental, room rental, multimedia, sound systems, facility rental, parking costs, overnight accommodations, etc. Budget for 100 estimated guests. Please note OACAC is responsible for the reimbursement of the items provided on this budget sheet, with a maximum reimbursement of $14,000. Anything beyond the maximum reimbursement or items not included on the below budget sheet will be covered by the host site. If your office is able to provide any in-kind donations, please indicate this as well. Examples of in-kind donations from previous host sites include parking, breakfast, optional Friday lunch, printing for signage, and others. *If a preference is given towards two or three days, please only fill out the below budget sheet for your preference. If no preference, please complete both.
Budget for Two-Day Conference
Quanitity
Description
Cost
Additional Comments?
Facility Rental
Parking
Meals
Overnight Accommodations
Any In-Kind Donations?
Budget for Three-Day Conference
Quanitity
Description
Cost
Additional Comments?
Facility Rental
Parking
Meals
Overnight Accommodations
Any In-Kind Donations?
Anything additional we should know about your host site?
Additional Questions or Comments?
Please reach out to the Summer Institute Committee Co-Chairs, John Bates (bates.464@osu.edu) and Clarissa Fielders (cfielde5@emich.edu).
Submit
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