CWC Exhibitor Terms and Conditions
All exhibits and exhibitors are subject to the following terms and conditions.
1) Payment: Full payment of the booth rental fees must accompany the contract to secure your booth.
2) Booth assignment: Booth assignments are made on a first-come, first-served basis. Exhibitor shall not assign or sublet a portion of the booth space without prior permission from show management.
3) Set-up and tear-down: Set-up is from 12:00 pm to 8:00 pm on Monday, September 28, 2026, and 7:00 am - 8:30 am on Tuesday morning, September 29, before the show opens at 9:00 am. Teardown after the show closes, 5:00 pm - 8:00 pm on Tuesday, September 29. This is a one day show - you are making a commitment to exhibit for the full duration, 9 am - 5 pm. By signing this contract, your company and all representatives agree not to dismantle booth exhibits or pack up prior to close of show at 5:00 pm.
4) Labor: Exhibitors are responsible for providing or arranging all necessary labor for erecting, dismantling and packing displays. Hand trucks and carts are not provided. Please bring your own.
5) Exhibits: Exhibits must be confined within the perimeter of your booth or designated tabletop area
a) Personnel will not work in the aisles, and aisles must not be blocked.
b)Displays must not extend beyond the 10' footprint of the assigned booth or 8' wide X 6' for tabletop vendors. Displays along the sidewalls must not exceed 5' in height and be attractive from all sides. Backdrops more than 8' tall must be pre-approved. Inappropriate or unattractive backs of visible displays may require covering, removal or relocation.
c) Use of helium balloons, spray adhesives, spray paint and hazardous or odor-bearing products are prohibited.
d) Use of sound equipment is prohibited. Noisy air compressors are prohibited - ultra quiet compressors only.
e)Booth drape is black. Side walls 3' tall and back walls are 8' tall.
f) The exhibit hall is not carpeted. If you would like carpeting you can bring your own or we can suggest an outside vendor
g) Booth signage is not included. A limited amount of hooks are available from the convention center for hanging banners with grommets from the pipe and drape.
6) Cancellation: An administrative fee of $200.00 per 10' X 10' booth and $150.00 for tabletop is non- refundable. The balance of the booth fee is refundable provided the cancellation notice is received in writing no later than July 24, 2026. The balance of the booth fee is non-refundable when cancellation (regardless of reason) is received after July 25, 2026.
7) Sales: Selling is permitted and encouraged in exhibitor booths. Floor selling or soliciting outside your booth is prohibited.
8) Shipping info: Shipping information and forms will be provided prior to the event.
9) On-site changes: On-site orders for services and furnishings (such as extra tables) are charged at a higher rate and availability is not guaranteed.