Reimbursement Form

Please note: expenses incurred by members on behalf of the club can only be reimbursed in accordance with the following policy:

1. The expense is approved by the relevant member of Board of Management prior to be incurred. If they have not been pre-approved please contact them before submission.
2. The expense claim can only be submitted with this club expense form. Submission sent by Tuesday 5pm will be processed by Wednesday COB.
3. Tax Receipts (with ABN & GST) must be attached to the form (ie not epos terminal receipts) 
4. Expense claims must be sent to the club for reimbursements within 30 days of expense being incurred. If outside 30 days, then additional approval from either Director of Finance or Club President will be required.

All membership fee refunds will be processed on submission with proof of payment (please attach the SurfGuard receipt) and must be received before 30 November of the current season.

Membership Fee refunds will incur a $30 fee per member to cover the cost of member insurance and administration.

In rare circumstances, refunds due to an error on the club’s side (e.g. a double charge) will be refunded in full. Please note this in the description.

A line for each membership type should be entered on the form.

There is no refund on Active Kids vouchers.