FOOD VENDOR APPLICATION PACKET

Vendors are required to obtain necessary food service permits through the DuPage County Health Department (DCHD). For more information, visit www.dupagehealth.org or call 630-682-7400, ext. 7046. If you are participating in multiple fests/markets within DuPage County, it make make sense to apply for a "Multi-location Permit" from DuPage County. Food service permit application(s) and payment must be submitted directly to the DCHD no later than 10 days prior to the event. The DCHD and the City of West Chicago will schedule applicable inspections as needed. Vendors must arrive at their designated time slots and be set up in time for scheduled inspections. Vendors must pass inspections in order to participate in the event.

NO LOUD GENERATORS ARE PERMITTED. 1) Alcohol is not permitted at this event. 2) Water hook-up will not be provided. 3) Vendors must bring their own heavy-duty extension cords. 4) Tents, tables and chairs are not provided. Each vendor is responsible for their own set-up, table, table coverings, and chairs. 5) All tents must be weighted. 6) Vendor spaces must be manned between 9:00 a.m. and 3:00 p.m. and should not be removed before 3:00 p.m. Violation of these guidelines will prohibit the vendor’s participation in next year's event. 7) All tents, display stands, tables, racks, shelves, etc., must be kept within the marked boundaries of each vendor's space out of consideration for other vendors and fire lane restrictions. 8) All items for sale must be priced. 9) Vendors must supply bags or wrappings and written receipts for all purchases. 10) Collection of state sales tax is the responsibility of each vendor. 11) Vendors will be notified by e-mail of space assignments and set-up times at least one week prior to the event. 12) Vendor parking is available offsite and assigned based on the location of the vendor space. 13) No refunds will be given due to inclement weather conditions. 14) Refuse/garbage absolutely can not be dumped or left in dumpsters. Violators will be subject to a $100 fine and loss of future vending privileges. 15) Photographs taken at the event of vendors and their spaces may be used by the City of West Chicago for future event promotion. 16) Vendors shall submit payment for the total amount due, including the vendor fee and electrical fee (if applicable). The payment will be deposited upon receipt. Deposit of vendor fees upon receipt of application does not indicate acceptance. After the application deadline, the applicant will be notified of their acceptance as a vendor at Blooming Fest. In the event that an application is denied, all fees will be refunded to the applicant. 17) Vendors that fail to show up on event day without providing at least one week’s advance notice to the event coordinator will not be permitted to participate in next year’s event. 18) All vendors must sign the City of West Chicago Waiver and Hold Harmless Agreement. 19) Food vendors are required to obtain necessary food service permits through the DuPage County Health Department. 20) Food vendors are required to submit a certificate of insurance applicable to the nature of services provided due no later than April 10, 2026 and meet the following requirements: a) Required limits are $1 million in Commercial General Liability combined single limit per occurrence for bodily injury, and property damage and $1 million per occurrence for personal injury. The general aggregate shall be no less than $2 million for contractors/vendors. b) In the box labeled “Description of Operations” the following language must appear: No additional endorsements limit coverage to additional insured beyond terms of actual additional endorsement. Coverage to the additional insured is primary and non-contributory. Additional insured: The City of West Chicago, its officials, employees, agents and volunteers. City named as cancellation notice recipient. Event: Blooming Fest, Saturday, May 16, 2026 in Downtown West Chicago, IL. c) If applicable, vendor shall furnish the City with evidence of Worker’s Compensation coverage with statutory limits. d) Vendors shall furnish the City original endorsements to support the coverage detailed on the certificate of insurance. Endorsements shall name “The City of West Chicago, its officials, agents, employees, and volunteers” as additionally insured on a primary and non-contributory basis.” e) The insurance provider must submit the Certificate of Insurance directly to the event coordinator, preferably via email, to be considered an original document. The sooner we receive the COI, payment and Health Permit, the sooner businesses will be accepted as a vendor. 

Business/Organization Name is hereinafter referred to as "the vendor." In consideration of the vendor and its members, employees, volunteers or guests, being allowed to participate in West Chicago Blooming Fest, the undersigned hereby recognizes, acknowledges and assumes any and all risk pertaining to the vendor’s participation in the West Chicago Blooming Fest.To the fullest extent permitted by law, the vendor hereby agrees to defend, indemnify and hold harmless the City of West Chicago, its officials, agents and employees, against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, cost and expenses (including attorney’s fees), which may in anywise accrue against the City of West Chicago, its officials, agents and employees, arising in consequence of the vendor’s participation in West Chicago Blooming Fest, or which may in anywise result therefore, except that arising out of the sole legal cause of the City of West Chicago, its agents or employees. The vendor shall, at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City of West Chicago, its officials, agents and employees, in any such action, the vendor at its own expense, satisfy and discharge the same.The undersigned shall provide the City of West Chicago if applicable to the nature of the services provided a certificate of insurance reflecting coverage for general liability coverage in satisfactory amounts. The City of West Chicago, its officials, agents, employees and volunteers are to be covered as additional insured as respects the vendor’s participation in West Chicago Blooming Fest.The invalidity or unenforceability of any of the provisions hereof shall not affect the validity or enforceability of the remainder of this Agreement.Nothing set forth in this Agreement shall be deemed a waiver by the City of West Chicago of any defenses or immunities relating to any person or entity or their property, that are or would be otherwise available to the City of West Chicago or its Representatives under the provisions of the Illinois Local Government and Governmental Employees Tort Immunity Act, or that are otherwise available to local governments and their corporate authorities, officers, employees, agents and volunteers under the common law of the State of Illinois or the United States of America.The undersigned represents it has full authority to execute this Waiver and Hold Harmless Agreement on behalf of the vendor.