Clone of Group Application Form

Cally Rally Group Application Form

Group/Unit Information. **Please note the camp site will open from 2pm on the Friday
GDPR Statement

This form is used to collect information about you for the purpose of running Cally Rally. We collect this information so that we can ensure you are registered for the camp but ultimately for your safety. Some of the information collected may be sensitive, we collect this so that we can offer you any additional support that may be required to keep you safe whilst at camp. At Cally Rally we work with selected third parties, these may be medical professionals or external activity providers and we may if necessary share your details with them. These third parties are used on the basis that they align with our data privacy policies and you can view them. Cally Rally take your personal data privacy seriously. The data you provide us is stored securely and will be stored until the data is no longer required or relevant, after this time it will be destroyed securely. For further details on our Data Protection policies please visit The Scout Associations Data Protection Policy. If you require a copy of the data we hold or require deletion of the data please email - admin@cally-rally.org.uk
Camp Cancellation Statement:

In the unlikely event that the organising committee deem it necessary to cancel the camp, the camp fee will be fully refunded. Please note that the Cally Rally organising committee will not be liable for any travel, incidentals and other costs that may have been incurred.
0. Are you a member of the Guide or Scout association?*
1. Full Name of Group/Unit*
2a. Guide County*
2b. Scouting Region and District*
4. Correspondence Name*

4a. First Name4b Last Name
5. Correspondence Address*

5a. Street Address

5b. Street Address Line 2

5c. City5.e State / Province

5d. Postal / Zip Code
6. Correspondence Email*
example@example.com
7. Correspondence Phone Number*
How many young people do you estimate to attend?*
How many adult volunteers do you estimate to attend?*
8. Will an adult leader be accompanying your young people while they are at Cally Rally?*

YesNo
Unaccompanied Explorers

Before deciding whether the young people are going to attend as unaccompanied explorer’s serious consideration should be given to the suitability and maturity of those individuals. They will be expected to look after themselves for the full duration of the camp including travel, pitching tents, cooking, washing dishes, cleaning up after themselves at camp, personnel cleanliness etc. This will require planning and preparation, expectation setting with the young people, parents and other leaders. We do however locate all young people attending unaccompanied within a central sub camp where we assign adult volunteers to oversee it. Parents, young people and leaders all need to be comfortable with the arrangements in place. The permit holder will be Douglas Munro our camp chief.
8a Will the adult leader attending have a Nights Away Permit (Greenfield or Campsite)?*

YesNo
8b Name of Nights Away permit holder (or alternative adult leader if no permit holder will be accompanying
9. Name of Nights Away Permit Holder (Greenfield or Campsite) for group attending without a leader (as outlined above)**

First NameLast Name
10. Name of Home / In Touch Contact*

First NameLast Name
11. Address of Home / In Touch Contact*

11a. Street Address

11b. Street Address Line 2

11c. City11e. State / Province

11d. Postal / Zip Code
12. Home / In touch contact Phone 1*
13. Home / In touch contact Phone 2*
Inverness Pickup/Drop Off Service

To allow us to plan our pickup service from Inverness, it would be helpful if you could please provide details of how you plan to travel to the camp and if possible an estimate time of arrival. This information is for a guide only and we will confirm nearer to the camp with the contact named above. This year we will be charging £5 (subject to change) for return journey to cover our transport costs. We will be in touch closer to the time to confirm travel arrangements and pickup location. *Payment will be taken as a group at that stage
15. How does the group plan to travel to the camp?*
15. What is the groups estimated time of arrival at the camp?
**Camp opens from 2pm on the Friday
As standard our volunteer and participant forms allow each individual to pay for their camp fee during the online application process. However, we recognise that this might not be suitable for some groups and if you wish to discuss this please indicate below:
16. I would like to discuss the above regarding payment?*
Group Buddy System

Some of our young people attend Cally Rally unaccompanied for the weekend. We are looking for groups coming with a volunteer to act as a buddy group. This is to check in on them occasionally during the weekend and report any concerns to the organising team.
Are you willing to act as a buddy to a group coming as unaccompanied explorers*

YesNo

Cally Rally Group Application Form

GDPR Statement

Camp Cancellation Statement:

Unaccompanied Explorers

Inverness Pickup/Drop Off Service

Group Buddy System

Your details