MASC Youth Grant Application

MASC Youth Grant Application

1. Madison Area Sports Commission Youth Grant Summary
DUE DATE: Thursday, July 2nd (5PM CST)
ABOUT
The Madison Area Sports Commission (MASC) youth grant program is a program developed, administered, and funded by the MASC. Designed to serve the youth of Dane County, Wisconsin, the grant program was established following the creation of the MASC with contributions made from the Ironman Community Foundation, individuals, corporations and annual community fundraisers.

MISSION
The MASC youth grant program strives to assist children in developing healthy lifestyles by introducing them to sports that meet their interests and abilities. Healthy lifestyles help to combat childhood obesity, create positive and emotional connections, and to instill commitment and daily structure to their lives.

PHILOSOPHY
To spread limited funds as widely as possible with preference given to candidates who (or programs whose candidates) demonstrate financial need, are in no other extracurricular activities, are willing to answer questions and complete a follow-up survey if a returning applicant.

ELIGIBILITY

1. Grants will be made to an organization (or to an organization on behalf of individuals), and not to individuals.
2. Grant recipients and recipient organizations must reside in and serve Dane County youth ages 17 and under.
3. Grants will be made only to organizations with open, non-restrictive membership available to all, regardless of race, creed, sexual orientation, religious belief, or nationality. Gender-specific activities will be considered.

CRITERIA

1. The child or children to be served by the grant are ages 17 and under, residents of Dane County and from a population that is underserved by current sports programs.
2. A mutual commitment between the sports program and the individuals it serves that extends beyond the term of the grant proposal.
3. If awarded, payment must be made to an established organization or legal entity, not any one individual person or persons.
4. Consideration will be given to the broad scope of sports, including so-called “minor” sports and sports for individual competition, as well as more traditional team sports. The key is not the sport, but aligning individuals with a sport that is consistent with their interests and abilities, as well as the quality of the sports program and opportunity.
5. The number and overall reach of people the grant application will be impacting.
6. Whether the efforts of the proposed grant are being duplicated among or supported by other community resources.
7. Whether the sports program will grow and maintain quality as a result of participation.
8.Transportation requests (for youth to qualified programs) will be considered.
9. Capital campaign and construction requests will be considered under special conditions i.e. when a special need can be established, part of the funding is a matching grant or other devices will supplement the grant, the project can be completed within a reasonable time frame (12 months) and will happen irrespective of grant being awarded.
10. It is required that the applicant fills out the post event questionnaire. Future funding will be dependent on the completion of a full report.

ADDITIONAL REQUIREMENTS

1. The applicant must fill out the grant paperwork and be willing to fill out a follow up report.
2. The applicant must be willing to be included or mentioned in promotional work including website, public relations, etc.
3. When a grant is awarded, the MASC Youth Grant Program recognizes that the award provides opportunities for benefits to both parties. The Program reserves the right to expect the following.
a.) Acknowledgement in publicity by grantee of MASC donation and association through various media, press releases, social media posts press conferences, publicity, photos, etc.
b.) Acknowledgement in publicity within the membership of the grantee organization.
c.) Acknowledgement and presence on each other’s respective websites where appropriate.
d.) Logos will be provided upon request.
4. The applicant must submit two (2) references in support of the organization and/or programs.
5. The applicant must provide us with a completed W-9 form + ACH Form. Forms have been made available and can be found by clicking here: https://bit.ly/3QKDqfc and https://bit.ly/41JDJJP.
REVIEW PROCESS
Upon receipt of the application by the MASC, it will be reviewed for eligibility. Grant applications will be reviewed up to twice per year depending on funds available. Additional reviews may be scheduled. Please check the MASC website, http://www.visitmadison.com/masc/ to determine the next review period. Grants are reviewed by MASC staff and the MASC Board of Directors review committee, with final approval given by the board.

*Applicants requesting more than $1,000 will be required to participate in a 5–10 minute virtual pitch presentation via Zoom to our external grant committee.

*Finalists will be notified approximately one week prior to provide them with enough time to prepare their final presentations.

*Applicants requesting less than $1,000 will not be required to do a pitch presentation.

*If you have any other questions regarding this matter, please send them directly to bachhuber@destinationmadison.com or visit our website for more information.
Notes:

- Payouts are to be paid up front with appropriate paperwork unless otherwise directed by staff. Preference given to programs beginning after award date.
- Based on the discretion of the review committee and board, award funds will be fully paid out upon receiving a completed W-9 and ACH authorization form.
-Post event follow-up report will be required of any awardees that wish to apply for future consideration.

MASC Youth Grant Application

2. Organization Contact Information
Please be as succinct and clear in your responses as possible. Applications will be scored based on depth, quality and clarity of information provided. We ask that you please limit your responses to the text boxes provided.
Date

MonthDayYear
Date
Name

First NameLast Name
Title
Email
example@example.com
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.

MASC Youth Grant Application

3. Organization Information Part 1
Please be as succinct and clear in your responses as possible. Applications will be scored based on depth, quality and clarity of information provided.

We ask that you please limit your responses to the text boxes provided and expand them if you go over the space provided by clicking in the bottom right hand corner.
Organization
Legal Name
Founding Year
Status
Organization Email
example@example.com
Organization Website
Organization Mailing Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
How did you hear about this grant?

MASC Youth Grant Application

5. Organization Information Part 3
Please be as succinct and clear in your responses as possible. Applications will be scored based on depth, quality and clarity of information provided.

We ask that you please limit your responses to the text boxes provided and expand them if you go over the space provided by clicking in the bottom right hand corner.
Please provide a brief description of the service(s) provided by your organization, including ages served and sports offered.
Please list the amounts and describe the standard feed for participation in the organization.
Please provide a brief description of the sports program requesting this grant, including program and organizational goals.
Please explain how the program's success will be measured by the organization.

MASC Youth Grant Application

6. Organization Information Part 4
Please be as succinct and clear in your responses as possible. Applications will be scored based on depth, quality and clarity of information provided.

We ask that you please limit your responses to the text boxes provided and expand them if you go over the space provided by clicking in the bottom right hand corner.
Please detail the intended purposes for the requested grant funds and all related costs. If possible, please describe program's most recent budget and detail any other grant or sources of funding for this program. You may also use the Total Event Budget PDF (https://bit.ly/2z9q2fw) and email directly to bachhuber@destinationmadison.com.
Please describe the time frame for grant implication, how the grant will service participants, and your follow up process.
Please describe the intended recipients of the grant funds and how they appropriately meet the grant's philosophy and objectives. Include historical and projected participation numbers.

MASC Youth Grant Application

7. Additional Documentation
Please submit the following documents to bachhuber@destinationmadison.com.

REFERENCE LETTERS
Please submit or have your references individually submit two (2) reference letters. The reference letters must be submitted before the due date or the application will be marked as incomplete.
PDF: https://bit.ly/2rgT4WD

SAMPLE BUDGET
PDF: https://bit.ly/2z9q2fw

OTHER DOCUMENTS
Please feel free to submit any other informational materials.

MASC Youth Grant Application

8. Agreements, Acknowledgements, Representations & Warranties of Applicant
The Applicant acknowledges the importance to the Madison Area Sports Commission (the “Commission”) of verifying that, if this application is accepted in whole or in part, the funds disbursed to the Applicant are used in the manner described in this application. The Applicant hereby agrees that, if this application is accepted in whole or in part, the Applicant agrees to (a) maintain appropriate records of the Applicant's uses of all funds disbursed to the Applicant by the Madison Area Sports Commission, and (b) promptly upon the request of the Commission, provide copies of such records and any other records as the Commission may reasonably request, including without limitation the financial records of the Applicant, for the purpose of verifying that the funds disbursed to the Applicant were used in the manner described in this application.

The Applicant further agrees that if this application is accepted in whole or in part, the Applicant will, at any time upon the request of the Commission, complete and return the “Follow -Up Report”.

The Applicant acknowledges and agrees that the Commission may recover from the Applicant any funds disbursed pursuant to this application if the Commission reasonably determines that such funds were, or appear to be, misused.

The Applicant represents and warrants that its responses to this questionnaire are true and accurate.

The Applicant requesting over $1,000 understands that "if selected as a finalist" they will be required to make a virtual Zoom pitch presentation. Future date and time TBD.

Finalists will be notified approximately one week prior and will be given 5-10 minute time slot options to choose from on the day of final presentations.
Please read the above statement and check the box below.
Please check which documentation you have submitted or will submit to bachhuber@destinationmadison.com. Please note that the application is not complete until MASC receives 2 recommendation letters by the due date of Thursday, July 2nd (5pm CST)
Should be Empty: