2026 Pavilion and Event Space Rental Application

2026 Pavilion and Event Space Rental Application

2026 Pavilion and Event Space Rental Application
The Borough of Mechanicsburg offers several picnic pavilions throughout its park system, as well as two event spaces located in downtown Mechanicsburg, available to both residents and non-residents. Reservations are accepted on a first-come, first-served basis. To guarantee use of a pavilion or event space, the applicable reservation fee must be paid in full.

The reservation fee for pavilion and event space guarantees the applicant:
- Designated use of the Borough's Pavilion and Event Space for the applicant's group during the reserved timeframe,
- Use of electricity at each rented Pavilion and Event Space,
- Garbage and Recycling containers at each rented Pavilion and Event Space,
- Access to the Borough's Public Restrooms (Only Available in Memorial Park), and
- Access to Water (Only Available at Event Spaces)

Pavilion & Event Space Rental Guidelines
Pavilion and Event Space rental reservations are not complete until payment has been received in the Borough Office. Payments can be made via cash or check in the Borough Office located at 36 West Allen Street, Mechanicsburg, PA 17055.

All applicants, groups, and organizations must follow all instructions enumerated by the Borough of Mechanicsburg representatives regarding use of facilities.

Parking is restricted to posted parking lots. Parking is prohibited in grassy areas and other marked areas.
Occupany limites are as applicable per Pavilion and Event Space.
Groups must not possess or consume alcoholic beverages while utilizing Borough of Mechanicsburg Facilities. If you wish to have alcohol at your event, please fill out and submit a Special Event Permit: https://form.jotform.com/260483790265059
Groups must leave premises in a clean and tidy condition including disposing of all trash and recycling in the proper receptacles. Any groups in violation may be subject to fines and fees related to the cleanup. Invoices will be sent to the applicant at the address provided.
If you plan to have any type of sound system, please indicate on the application.
Cancellations due to inclement weather are not refundable. Refunds are only made in cancellations are received no less than 7 days in advance of the reservation.
The Borough of Mechanicsburg reserves the right to reject or revoke any application or amend these rules at any time.

Applicant Information
Name*

First NameLast Name
Date of Birth*

MonthDayYear
Date
Organization (If Applicable)
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Email*
example@example.com
Alternate Contact Name*

First NameLast Name
Alternate Contact Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Alternate Contact Email*
example@example.com

Policy & Guidelines Agreement
I/We have read the pavilion rental policy and guidelines and agree to assume responsibility for meeting its requirements. I/We agree to assume responsibility for any damages incurred beyond normal wear and tear and to leave the premises in a clean and orderly condition. I/We also assume liability for personal damages or injuries incurred in the use of the facility. I/We relieve Mechanicsburg Borough and its officials of any responsibilities for our activities. I/We understand that all or a portion of the rental fee may not be returned to me in case of a late cancellation. *
Name*

First NameLast Name
Today's Date*

MonthDayYear
Date
Should be Empty: