2026 Phoebus Food Vendors

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2026 Phoebus Events

Collective Food Vendor Application

DETAILS

Complete this collective form instead of applying for each individual event. Submission of this form does not guarantee acceptance.

With this collective application, food vendors will be notified of their acceptance to each event as soon as possible.

Due to the advanced process, details are subject to change. All applicants & accepted vendors will be notified in a timely manner if any information has changed.

Vendors can update collective applications when released if availiability changes. Food vendors must notify Phoebus Events of cancellation at least 4 weeks prior to event.

*All events will have both alcohol sales & live music except for Classic Car Show & Holiday Illumination (no vendors at these events).

*All events are family-oriented, free, and open to the public.

*All events are outdoor street events located on Mellen Street, Hampton, VA 23663.

*All events are from 10a-6p (though subject to change).

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FOOD VENDOR INFORMATION & REQUIREMENTS

- Accepted vendors will receive an email link with online payment directions.

- Food Vendor Fees: 10'x10' space - $200.00 | 10'x20' space - $250.00

- Vendor fees must be paid no later than 4 weeks prior to event.

- All accepted vendors must have up-to-date Certificate of Insurance with an Endorsement Page, health permit, and business license.

- Booth sharing is not permitted.

- Each vendor is responsible for their own materials (tables, chairs, tents, electricity, and water are NOT provided).

- Generators MUST be quiet (rated below 65 decibels) and cords may not cross streets or walkways.

- Vendors are responsible for all required City of Hampton Health Department permits and compliance with regulations.

- All applications are subject to a jury process. Phoebus Events reserves the right to deny any application without explanation.

- Refunds will only be given if the event is cancelled due to inclement or hazardous weather.

HELPFUL LINKS

Hampton Certificates of Insurance and Endorsements

Hampton Health Department Requirements for Temporary Food Service Establishments at Special Events

Temporary Food Sale or Distribution Application

Food and Beverage Tax Information

CONTACT INFORMATION

for Certificate of Insurance info contact Wanda Charity - Hampton Risk Management at wanda.chartity@hampton.gov

for Hampton Business License info contact Michele Vecchione - Commissioner of the Revenue at mvecchione@hampton.gov

for Health Permits info contact JoAnn Harris - VA Department of Health at joann.harris@vdh.virginia.gov

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For which 2026 Phoebus events would you like to apply?

Spring Fling & Beer Festival (April 11th)

Phoebus Pride Fest (June 7th)

Phoebus Fall Fest (October 10th)

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What is your business name?* This field is required.

(Business, Organization or Individual)

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What is your full name?* This field is required.

First Name

Last Name

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What is the best email to reach you?* This field is required.

example@example.com

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What is the best phone number to contact you?* This field is required.

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In which city is your business registered?

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Who is your emergency contact?* This field is required.

First Name

Last Name

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What is your emergency contact's phone number?* This field is required.

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Which of the following will you be operating?

Food truck

Tent

Trailer

Other

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Please enter your menu with prices or a link to current menu.* This field is required.E.g. "chicken tenders -$8.25"

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Please add any links to social media or website.* This field is required. Facebook, Instagram, Twitter, TikTok etc.

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Have you attended a Phoebus Events/Phoebus Partnership event before?

Yes, I have

I'm not sure

No, I have not

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Are you able to commit the full day 10am-6pm?* This field is required.Vendor setup is 7:30-9:30am and breakdown is 6-7:30pm.

Yes, I am

No, I am not

I'm not sure

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Each vendor must have their own fire extinguisher present in their booth according to city fire codes. Are you able to comply if accepted?

Yes, I have one/able to get one

No, I am not able to comply

I'm not sure

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You must have an up to date business license, health permit, and COI with the City of Hampton (22 Lincoln St, Hampton VA 23669) on your ENDORSEMENT PAGE. Are you able to fulfill these requirements if selected?* This field is required.Please refer to the Hampton Certificiate of Insurance & Endorsement link on the first page of this application.

Yes, I am

No, I am not

I need more information

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Do you have any additional comments/questions?* This field is required.Let us know what you're thinking! You can always email us at phoebusevents@gmail.com.

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I have read and understand all event details, requirements, and that this application does not guarantee selection.* This field is required.Sign your name with cursor.