ICOI Facility Request Form

Regulations and Guidelines for Use

ISLAMIC CENTER OF IRVINE
2 Truman Street | Irvine, CA 92620 | www.icoi.net Tel: 949-786-ICOI

1. The facility cannot be rented or reserved for any purpose on Fridays. This day is exclusively designated for programs and events organized by the Islamic Center of Irvine (ICOI). This policy is non-negotiable, and no exceptions will be granted under any circumstances. All users of the facility are required to adhere to this restriction without exception.
2. Requests for ICOI facility use and arrangements must be submitted no later than 14 days prior to the proposed date of use. Reservations for ICOI facilities will be taken on a first come first served basis.
3. Fees for rental of the various ICOI facilities are set forth on the Facility Request Form and must be paid in full to secure a reservation. The person and/or organization sponsoring the event is responsible for clean-up and any damage, loss or disturbances during the rental period.
4. Cancellations must be turned in to the ICOI office at least one week prior to the event.
5. Parking is permitted in designated areas only. Double parking or any other type of illegal, unauthorized parking is not allowed. If the parking lot is used for the event, no parking is permitted in the area in use.
6. Building capacities are not to be exceeded for any reason. Please refer to the Facility Request Form for maximum capacities of each room.
7. Barbecuing, smoking and alcohol are prohibited in the building and on the grounds (including parking lot).
8. Children under the age of 14 MUST be supervised by an adult at ALL times.
9. Decorations must not deface or damage any portion of the room. No staples, push pins, or other similar devices may be used to attach items to the walls or other surfaces.
10. No food and drinks are allowed in any other area except for the patio and 5520 Trabuco Rd. Additionally, no leftover food may be left in the kitchen.
11. Only areas and equipment specified in the rental agreement will be available for use for the specified time.
12. The facility will not be available until the start time stated on rental agreement. If time is needed for decorating, it must be included in the scheduled time on the rental agreement.
13. Please submit seating layout 1 week prior to the event date. About 150 chairs and 20 rectangular tables are available at ICOI.
14. Your event must finish prior to 9 p.m. or half an hour prior to Isha prayer time, whichever is earlier. (See www.icoi.net for prayer times.)
15. Interested organizations may request an event flyer to be posted by the ICOI Media Committee for a separate fee. Contact the ICOI marketing team at marketing@icoi.net for details.
16. All classes or small groups must be approved by the ICOI Education Committee and the Resident Scholar, and must abide by Guidelines for Instructors (please see office for separate document)
17. DRESS CODE: The Islamic Center of Irvine primarily serves as a place of worship. Whoever attends an event here, whether it be for worship or not, should observe dress that is modest, respectful and not revealing.
18. There should be one contact person who signs the form, and is present and reachable via cell phone throughout the event. This person will communicate solely with the office and no one else to minimize confusion about any issues.
19. No event being held in the Main Prayer Area or the Women's Prayer Area (upstairs) will be permitted to interfere with any ICOI-scheduled time for offering a given fard (obligatory) salah (prayer) in congregation. (Prayer times are listed on a Prayer Schedule that ICOI puts out each month.) In addition, regardless of the location of the event at ICOI, the event must stop for the salah and room must be made for all congregants. (No one participating in the event has the right to turn anyone away from any of the prayers.) Also, all fard (obligatory) prayers will be led by someone appointed by ICOI. This is not at the discretion of the renter or his/her party.
20. Any violations of these guidelines may result in the immediate termination of the event, at ICOI's sole discretion, with no refunds available. In addition, failure to abide by these guidelines may result in the Security Deposit not being returned.
21. Any request may be denied at the sole discretion of ICOI, with no explanation required.

Step 1: Event Type

Step 2: Contact Information

Step 3: Event Information

One-Time Event

Recurring Event/Class

Security Deposit:

A refundable Security Deposit Fee (cash or certified check) of 50% of the total amount is due upon approval of the rental application. Final payment must be made 1 week prior to the date of event. Checks should be made payable to the “Islamic Center of Irvine.” Security Deposit Fees will be refunded within 10 days after the scheduled event if upon inspection by ICOI Staff the facilities are found in a reasonable and satisfactory condition, and attendance criteria have not been violated. If major cleaning and/or damage requires costs beyond the deposit, the individual or organization is responsible for that cost.

Furniture and Equipment

Furniture:

NOTE: Please specify on attached “Set-Up Request” Form how you would like the set-up.

Step 4: Event Specifics

Please list the names of any speakers that will speak at this event. For each speaker, please attach a brief, one paragraph explanation of what he/she will speak about, as well as the following information (which is generally included in a curriculum vita):

1. Current employer

2. Recent speaking engagements (date, location, summary)

3. Organization(s) with which this individual is affiliated

 

Flyering

You may not begin marketing/publicizing this event until the material is approved by ICOI. Upon approval, ICOI will place an official stamp on the flyer and only that and copies of that material may be distributed.

Food and Drinks

Admission

Acknowledgement

By typing your name below, you acknowledge the following:

I have read and hereby do acknowledge the Rules and Guidelines for Use as they apply to me and all guests at my function. I understand it is my obligation to inform all participants and guests of these rules and regulations.