Clone of 2025 Fall-O-Ween Festival Vendor Application

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How to Apply for the Fall-O-Ween Festival

APPLY

Photos are required by applicants. THREE (3) digital photographs are required for submission of your application.

PHOTO #1: Should show your current exhibit/display/booth stocked with your work. Artisans who have never shown before should gather their work and take a photograph that best shows their ability to present a well-stocked, high-quality booth at the Festival.

PHOTO #2: Should show the artisan working on their art. The photo should depict the artisan in their workspace or studio using the tools/implements needed to complete their craft; (e.g., a potter would be shown at their potter’s wheel, etc.)

PHOTO #3: Should be a close-up photo of a finished project representative of what the artisan plans to exhibit at the festival, showing the artistry and quality of the piece. Small groupings of items in the photo are allowed if one piece will not adequately represent your work.

Photos must be submitted digitally with your online application. If you are unable to upload photos to your application, please submit your photos by mail to: Special Events, 700 Town Center Drive, Suite 320, Newport News, VA 23606. Poor quality photos may hurt your chances of acceptance into the show, so please pay attention to clarity and lighting.

MEET DEADLINE

Your application must be submitted by Friday, April 10, 2026.

RECEIVE NOTIFICATION

Notice of acceptance will be emailed by Friday, April 24, 2026.

RECEIVE ASSIGNMENT

Booth assignments and important set-up information will be emailed by Monday, September 14, 2026. If you change your email address at any time during the application process, please notify us immediately.

ASK

Contact us if you have questions. Please call the Department of Parks & Recreation at (757) 926-1400, Monday-Friday, 8:00 a.m.-5:00 p.m., or e-mail nickersonea@nnva.gov.
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Name* This field is required.Please provide your first and last name.
First Name
Last Name
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Business Name* This field is required.Please indicate the name of your business.
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Mailing Address* This field is required.Please provide a valid mailing address.
Street Address
Street Address Line 2
City
State / Province
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Contact Information* This field is required.Please provide us with the best phone number you can be reached at as well as a valid email address.
Area Code
Phone Number
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Email* This field is required.Please provide a valid email address.
example@example.com
Confirm Email
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Are you a first time applicant?
YESNO
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Were you referred by someone? Please let us know who.
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Emergency Contact* This field is required.Please provide the first and last name of your emergency contact.
First Name
Last Name
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Emergency Contact Phone Number* This field is required.Please provide a phone number that your emergency contact can be reached at.
Area Code
Phone Number
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May we give your contact information to individuals and/or organizations (only if requested-not for marketing purposes)?
YESNO
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If you require assistance with accessibility, please describe your needs:
Huge
Large
Normal
Small
Ok
Ok
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Booth NamePlease indicate the name you would like your business to be listed as in the festival pamphlet.
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Product(s) Description* This field is required.Please give a brief phrase that describes the product(s) you will be selling at the 2026 Fall Festival.
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In detail, please describe the craft(s) you are applying to sell at the 2026 Fall-O-Ween Festival.* This field is required.Please describe in detail your craft and the process by which you design and produce your items. For example: A painter might write, "My craft focuses on the painting of various items following the French style of tole painting to include antiquing. I paint on slates, wooden jewelry boxes, and old wooden posts."
Huge
Large
Normal
Small
Ok
Ok
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Craft Classification (Must check ONLY ONE)* This field is required.
Fiber
Glass
Jewelry
Basketry
Clay
Wood
Metal
Photography
Mixed Media
Painting (All Types)
Other
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If you require electricity in order to complete your work on-site, please explain (requests of electricity are NOT guaranteed)
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Digital photographs are required by applicants. A total of THREE (3) digital photographs are required with your application.

PHOTO #1: Should show your current exhibit/display/booth stocked with your work. Artisans who have never shown before should gather their work and take a photograph that best shows their ability to present a well-stocked, high-quality booth at the event.

PHOTO #2: Should show the artisan working on their art. The photo should depict the artisan in their workspace or studio using the tools/implements needed to complete their work; (e.g., a potter would be shown at their potter’s wheel, etc.)

PHOTO #3: Should be a close-up photo of a finished project representative of what the artisan plans to exhibit at the festival, showing the artistry and quality of the piece. Small groupings of items in the photo are allowed if one piece will not adequately represent your work.
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Photo #1Should show your current exhibit/display/booth stocked with your work. Artisans who have never shown before should gather their work and take a photograph that best shows their ability to present a well-stocked, high-quality booth at the Festival.
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
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Photo #2Should show the artisan working on their art. The photo should depict the artisan in their workspace or studio using the tools/implements needed to complete their work; (e.g., a potter would be shown at their potter’s wheel, etc.)
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
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Photo #3Should be a close-up photo of a finished project representative of what the artisan plans to exhibit at the festival, showing the artistry and quality of the piece. Small groupings of items in the photo are allowed if one piece will not adequately represent your work.
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
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I have read and understand the rules and regulations of the Newport News Fall-O-Ween Festival. I certify that I am the artisan shown in the photographs attached to this application, that I have hand-crafted the item(s) shown in my photos, and that the items I intend to sell at the event are all handcrafted and designed by me. I further understand that I may be asked to leave the show if Staff deems that I have misrepresented myself and/or my work, or if I do not abide by the regulations of the show. I agree to hold the City of Newport News harmless for any loss or damage to my person or property including, but not limited to, loss of fees and revenues due to the last minute cancellation of the show.
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