How to Apply for the Fall-O-Ween Festival

APPLY

Please fill out the application in it's entirety and submit it by the deadline.

 
MEET DEADLINE

Your application must be submitted by Friday, April 10, 2026.

RECEIVE NOTIFICATION

Notice of acceptance will be emailed by Friday, April 24, 2026.

 RECEIVE ASSIGNMENT

Booth assignments and important set-up information will be emailed by Monday, September 14, 2026. If you change your contact information at any time during the application process, please notify us immediately. 

WEATHER

There is no rain site or rain date. The festival will remain open unless Parks & Recreation staff determines the conditions to be severe. Exhibitors should come prepared with suitable materials to protect their belongins.

BOOTH SPACES & ELECTRICITY

Each space will be approximately 10x10 in a wooded area of the park. Unfortunaely, we cannot guarantee requests for specific booth sites. requests for electricity will only be considered from those who require electricity for their booth display and who have made the request on their application. requests for electricity and/or additional equipment (tables, chairs) made on-site will not be honored.

SET-UP TIMES AND PROCEDURES

Show dates are October 3 & 4, 10:00am to 5:00pm daily. Set-up dates are October 2 from 2:00pm to 5:00 pm and October 3 from 6:30am to 8:30am. Exhibitors must provide their own set-up and display equipment (except tables and chairs, which are provided as requested). Vehicles may not remain in the exhibit area. Additional parking passes may be purchased during set-up, beginning October 6 ($10.00 each, good for both days). Pets and bicycles are not permitted in the festival area. For safety reasons, some vehicles may be denied access to pathways (trailers, etc.). 

MANNING OF BOOTH SPACE

All exhibitors must be prepared with sufficient materials to display for the duration of the show adn must preside over their exhibits. Staff will not booth sit for any reason due to liability. It is strongly recommended that you bring a friend to co-worker to assist you with set-up, breakdown, and to man your booth during breaks. EXHIBITORS MUST MAN THEIR BOOTHS DURING ALL FESTIVAL HOURS (10am-5pm daily). Arriving late and/or leaving early is not permitted, and may result in automatic dismissal from the Festival. Failure to abide by the rules and regulations WILL AFFECT future Fall Festival acceptance and participation for the orgnization.

EXHIBITOR CONDITIONS

Exhibitors are NOT permitted to conduct fundraising activities during the festival or event. Raffles, donation request signs, donation jars/boxes, dues/fees collections, and other forms of fundraising transactions are not permitted on-site. Only those activities listed on and approved from your application will be allowed, and only those exhibitors who are pre-approved by written agreement to provide a festival service in exchange for sales space are permitted to conduct on-site merchandise sales. Exhibitors ARE permitted to offer for sale, self-promotional merchandise that is also theme-appropriate for the event as determined by festival staff-please have these items approved in advance of the show. Exhibitors are NOT permitted to distribute materials outside their booth space, and are NOT permitted to wander and approach festival-goers throughout the park.

ASK

Contact us if you have questions. Please call the Department of Parks & Recreation at (757) 926-1400, Monday-Friday, 8:00 a.m.-5:00 p.m., or e-mail nickersonea@nnva.gov.