The Mechanicsburg Borough Field Use and Open Space Rental Application is utilized for the rental of Borough athletic field, open space areas, and athletic courts.

Field Use and Open Space Rentals vary based on the type of event being hosted. 

1. Games, Practices, Camps, and Other includes most event types that would be conducted on a Borough Field or Open Space area.

2. Tournament and/or Large Events includes events that will utilize outside vendors, require multiple field usages, and/or have an expected attendance of more than 150 people.

Payment is required to confirm reservation. Payments can be made in the Borough Office located at 36 W Allen Street, Mechanicsburg PA 17055.

 

• Organizations of 100 participants or less, consisting of over 50% residents, are eligible for the "Resident Organization Rate"
• Organization with greater than 100 participants, consisting of over 40% residents, are eligible for the "Resident Organization Rate"
• "Non-Athletic Field/Open Space Use" is defined as any use by a For-Profit or Non-Profit Organization which uses space at a Borough Park for activities other than selling merchandise or food. These spaces include park paths, non-atheltic grass areas and other spaces not designated as an Atheltic Field.
• If you are an organization that utilizes multiple field during your season but only one at a time, you will only be required to pay one yearly fee. If you are an organization that plans to use multiple fields at the same time, you must pay a yearly fee per field.
• Annual vendor permit requested dates must also be submitted in the same manner as stated above. 

 

The below pricing is listed at price per field, per vendor, per day, unless otherwise noted. 

 

Athletic Fields/Courts

Single Use Resident/Resident Organization	$70.00
Single Use Non-Resident/Non-Resident Organization	$100.00
Camp Rental	$150 (Half Day) or $225 (Full Day)
Annual Resident/Resident Organization	$300.00
Annual Non-Resident/Non-Resident Organization	$375.00
Resident Organization Tournament	$200.00
Non-Resident Organization Tournament	$330.00

 

Non-Athletic Field / Open Space Use

Single Use Resident/Resident Organization	$70.00
Single Use Non-Resident/Non-Resident Organization	$100.00
Annual Resident/Resident Organization	$300.00
Annual Non-Resident/Non-Resident Organization	$375.00

 

Concessions

Single-Use Resident Vendor	$25.00
Single-Use Non-Resident Vendor	$50.00
Annual Resident Vendor	$90.00
Annual Non-Resident Vendor	$200.00

 

*Please note: You application is not considered complete until payment is received in the Borough Office. Following completion of this application form, an invoice will be sent to the email address provided above. 

 

The permit holder is required to provide a Certificate of Insurance or its equivalent. The Borough of Mechanicsburg requires Comprehensive General Liability Insurance in the minimum amount of $1 million per occurrence. The Borough shall be named as additional insured on the policy. In addition, the policy shall include coverage for all of the following:

1. Liability arising from premises and operations
2. Liability arising from products and completed operations
3. Contractual liability including protection for the applicant from bodily injury and property damage
4. Claims arising out of liability assumed under the rental agreement
5. Liability arising from explosion, collapse or underground (XCU) hazards
6. Liability arising from athletics or sports participation
7. Liability arising from bodily injury to spectators

All vendors and coaches for youth teams must also submit a ChildLine clearance, background check, and FBI fingerprinting. These items can be uploaded below.

The Borough of Mechanicsburg recognizes that all approved permit applicants likely have significant experience of management practices and parameters of ballfield maintenance and appreciates your team mentality and efforts in creating and maintaining a suitable playing area for all. Please also understand that your rental is for the use of a public area, and the public is permitting to play on the field, and at times there may be damages incurred to the fields from alternate recreational use. It is your and the Borough's responsibility to make the best applicable repair to damaged areas as they may occur. 

 *No construction or storage facility should be applied without the consent of the Borough*

Mowing and Turf Care

• Provided by the Borough, its contractor(s), or designee
• The Borough will provide aeration, fertilization, seeding, weed control, and hopes to develop a top-dressing program for the late summer/fall seasons in the turf areas within its parks and specifically on the turf grass of the playing field(s). Any other application or process must be approved by the Borough. 
• The grass turg will be cut at least once every seven calendar days by the Borough, its contractor(s) or designee. Any additional mowing will be approved on a per-instance basis by the Borough. Only the Borough of Mechanicsburg Area School District shall be permitted to cur the grass.
• The preference of the Borough is that the grass on Shirley/Rickenbach/Shirley Field be cut 2-3 times per week only, as needed, and not ever below a height of 3 inches. These guidelines may change through the course of the seasons. Minimum cut height shall always be designated by the Borough.
• Watering of the turf grass shall be on an as needed basis and be determined and/or approved by the Borough.

Dirt Infield Care and Maintenance

• Dry your puddles using approved ballfield drying agents/prodicts  and Diamond-Tex or like products. Product supply and storage TBD. Appropriately 'drag' (nail/spike or mat) following games that can be played in 'wet' conditions. Attempt not to sweep puddles off the dirt field into the turf grass.
• Smooth the batter's box, pitcher's plate/rubber, and infield in close relation to the bases to a 'flat edge' of a field rake finish. Use any provided protective covers over the batter's box/home plate area and pitcher's mound after all games and practices. Additional protective covers may be provided in the future. 
• Do not use heavily invasive drags around the batter's/home plate area or pitcher's mound.

Dragging the Infield

• Do not overlap the grass with any drags. Preferably, stay one foot away from the grass line. Hand rake the dirt to grass borders as necessary, pushing from the outside-in. 
• Slowly drag (suggested 3-4 MPH) the field if using power equipment, from the ourside-in, in overlapping, ciruclar patterns. Figure eights and smaller patters are preferred. Do not just drag in a ciruclar pattern from the pitcher's mound out to the edges. 
• No brush or drag should be pulled directly off the dirt infield into the grass as not to accumulate or build up a 'lip' around the transition area(s).
• Multi-use equipment may be provided in the future, and the availability of power equipment for all to use is yet to be determined. 
• Weeds within the dirt infield should be treated only by licensed applicators such as the Borough, its contractor(s), or the school district.
• Any edging or alteration to the dirt to grass transition and/or foul lines and out-of-play lines should only be performed by the Borough, its contractor(s), the school disctrict or its contractor(s), or by submission and apporval of a plan by any other party. 

Post-Game Practices and Procedures

• Put away any equipment, machinery, materials, and tools in designated areas. Locations, equipment, and storage facilities TBD. 
• Moving forward, we will continue to update and amend procedures and the acquisition and use of field maintenance/preparation equipment and supplies (i.e. lining chalk or paint, string lines, chalking/lining equipment, various dragging equipment, power equipment and machinery, tampers, hoses, etc).
• The press box/scoreboard if used must be confirmed 'shut down', cleaned, and locked following every use
• Clean up all trash from inside the dugouts and surrounding spectator/seating areas. Trash receptacles are provided and regularly checked and emptied by the Borough Parks Department. There are also two large trash dumpsters and one recycling dumpster located down Memorial Park Drive near the football field which can be utilized only for waste associated with field use. There is no public dumping.