• BBYO Canada: Submit an Expense

  • If you have any questions about this form, please contact your regional staff or contact BBYO Canada at info@bbyo.ca.

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  • Please categorize the expense:

  • Note - For most chapter expenses you should select either:

    • Chapter Boards - for things like board merch, board meetings, and other expenses that are limited to board members only.
    • Chapter Programming - for things like program supplies, chapter merch or shuk items, and other expenses that are incurred for chapter-wide programs and initiatives.

  • Payment Details

  • Please select how BBYO Canada should provide payment:

  • Expense Details

  • Please Read Carefully: Please upload a scan or photograph of the itemized receipt or invoice (not the credit or debit receipt, but the receipt that includes the price of each item, the tax charged, and the total payment). If your receipt includes extra items that are not part of the reimbursement, please circle or highlight the correct items.

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    Cancelof

  • Verification

  • {nameOf}, you are requesting a payment as follows:

      Payee: {nameOf31}
    {emailAddress}{mailingAddress}
         
      Amount: $ {totalAmount}
      Method: {preferredPayment}
         
      Budget: {budgetCategory}
      Funding: {fundingSource}
    {whichChapter}
      Expense: {primaryCode}
    {primaryElement}
      G/L Code: {accountingCode}

    Your submission will be sent to {approversName75} at {approversEmail} for approval before payment is issued.

  • Please allow 1-5 business days for your submission to be reviewed.

  • BBYO Canada Expense Submission

  • {approversName75}, please review the submission with Expense ID {uniqueId} from {nameOf} for ${totalAmount} as follows:

  • Expense ID: {uniqueId}
    Submission Date: {date}
    Submitted By: {nameOf}
    Email Address: {emailOf}
    Role: {role}

    Payment
    Method: {preferredPayment}
    Payee: {nameOf31}
    Address: {mailingAddress}{emailAddress}

    Expense
    Amount: $ {totalAmount} 
    Vendor: {vendors} 
    Description: {briefDescription} 
    Purpose: {purposeOf}
    Invoice/Receipt(s): {receipt168}
    *Important: You must click the link(s) in your email to view the receipt(s).

    Funding
    Funding Source: {fundingSource}
    {whichChapter}
    G/L Code: {accountingCode}
    Expense: {primaryCode}
    Element: {primaryElement}
    Project: {budgetCategory}

    Approval
    Approver's Name: {approversName75}
    Approver's Email: {approversEmail}
    Status: {status}

     

  • Approve or Reject the submission:

  • If you'd like to edit any details (amount, coding, or reimbursement method) before approving, use the Edit link in your approval/rejection email first and then return to this page and refresh.

     

  • If you have edited any details (amount, coding, or reimbursement method) before approving, please use the comment box to describe the changes. This comment will be shared with the submitter.

     

  • Please use the comment box to explain why this expense cannot be approved. This comment will be shared with the submitter.

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