Facility Rental Application

All requests are subject to TCMA Executive Director approval and use of facilities is by reservation only. For more information, please contact the Executive Director at tgccamp@gmail.com or by telephone at 306-897-7120 (Ed).

Contact Name

First NameLast Name

Contact Phone Number

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Contact Email

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Name of Group/Organization Requesting the Rental*

I confirm I have authority to act on behalf of the above-named organization.*

Agreed

Alternative Contact Name

First NameLast Name

Alternative Contact Phone Number

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Date(s) Requested*

This application must either be made by, or sponsored by, a TCMA member who is in good standing. If the contact of the User Group is not a TCMA member, please list the name of the TCMA member who is sponsoring/supporting this application:

Please describe in brief the stated purpose of your event:

Please check off all facilities your User Group is requesting:

Lodge (heated year-round; small kitchen facilities; small space for group meetings of up to about 40 people)Dining Hall (not heated: seating capacity approximately 150)Kitchen (attached to Dining Hall: 3 gas ovens and commercial dishwasher)Canteen (not heated: small space with fridge and small appliances: seating is like a diner: capacity approximately 30)Tabernacle (not heated;old barn-style meeting space for services; seating approximately 500). If a working sound system is required from Trossachs Camp, this must be communicated in advance. A sound technician may be available to support your group for an additional fee.

*Washroom Facilities during warm weather season are a separate building with male and female entrances. There are 3 showers in each as well as 5 toilet stalls in the female washroom and 2 stalls plus 2 urinals in the male.During cold weather we open two of our duplex cabins and assign those as washroom facilities: 1 toilet and 1 shower for each duplex.

Additional Facilities: Depending on the season, Trossachs Camp has a small playground, trampolines, slack line, gagaball pit, 9 square, badminton, basketball, and volleyball. These are all available to the User Group at your own risk.

A fire pit is available, but any fire bans in the area must be obeyed, and proper safety precautions taken in the use of the fire pit.

A small pool with capacity of 17 people is also available on the grounds, as well as an inflatable water slide, and archery and targets. These activities require prior approval and staff support.

We ask that all facilities be left in the same condition (or better) than they were found.

Please list any additional facilities you would like to make use of during your time:

We understand that the number of cabin spaces may shift as your group continues to plan. Read through the following descriptions and fill in your needs in the box below. Needs can change, but understand that will also affect the price.

Family Cabins: 2 with year-round washrooms, 2 more with washrooms during non-winter months, and 2 without )6 total). Family cabins are 2 bedrooms and one front room. There is a double bed in one, a bunk bed in the other, and a pull out couch or futon in the front room.

Duplex Cabins: one double bed. There are 4 with washrooms, and 2 without, for a total of 6. In the winter season, 2 of these may need to be assigned as washroom facilities.

Fourplex Cabins: These are a single room, single bed space. There are 12 available.

Older Family Cabins: There are not insulated and each one is different in layout. Each can sleep at minimum 4 people. 5 total available

Motel Units: These are non-insulated, connected units with one open room. The majority have 2 beds, but some have slightly different set-ups. 14 total available.

Dorm Units: We have a row of 5 adjoining female dorms and 5 adjoining male. Each dorm has bunk beds and can sleep a minimum of 10-12 people. These are non-insulated.

RV Spots: We have 18 spots with water, sewer, and 30A electrical., and 7 spots with 20A power.

Number of lodging spaces required:

PRICING:

Pricing varies a great deal depending on the size of the group, number of spaces used, length of time, and how many TCMA staff are required to support your event. After receiving your application, we can provide an appropriate quote for your review. The following are general guidelines:

General Costs (General Costs):

Base rate for daily group use 0-50 people (Lodge, general outside grounds, washrooms): $400
Base rate for daily group use 50-100 people (Lodge, general outside grounds, washrooms): $500
Base rate for daily group use 100+ people (Lodge, general outside grounds, washrooms): $600

-Your base rate includes a staff member on the grounds to provide general information and support. Staff will ensure bathrooms are serviced, but Licensee is responsible to mop down any muddy or overly dirty floors.

-We would add on additional fees for use of kitchen/dining room and tabernacle – suggested $200 increase per space. Use of canteen building add $50 per day.

-To have pool, bouncer, or archery with a staff operator (not lifeguard) add $200 per activity for a 3-hour usage period.

Overnight rates (these are flat rates regardless of number of people in unit: please respect room capacities):

Older cabins: $40/night
Single 4plex units: $40/night
Newer cabins: $60/night
RV Spots: $60/night
Dorms (used for youth/children’s groups and with chaperone): $100/night per dorm

Use of keys: If you require keys for buildings (to lock cabins, etc.) we require a $25 deposit per key to be returned when all keys are returned.

I hereby verify all information is correct to the best of my ability. I understand this is an application only: I will be contacted directly with confirmation or unavailability of booking with a contract to sign.