Prospective Exhibitor

The Auxiliary to the National Medical Association, Inc. (ANMA) will be holding its Annual Convention in San Juan, Puerto Rico, at the Puerto Rico Convention Center from July 25–29, 2026.

The Auxiliary to the National Medical Association, Inc. was formed in 1936 with the mission to educate and serve the public in matters of sanitation and health; to develop and promote a national program on health, education, and legislation. We are a 501(c)(3) charitable organization. The Auxiliary represents members in six (6) regions throughout the continental United States and the U.S. Virgin Islands.

Each year, the ANMA hosts a “Marketplace.” This year, the ANMA is seeking exhibitors who will make a compelling statement about the splendor of our people and whose merchandise and information reflect the mosaic in our village. The 2026 ANMA theme is “Bridging the Gap: Advocating Health Equity through Mentorship, Advocacy, and Scholarship.”

The ANMA seeks exhibitors that will provide our community with information needed to ensure healthy outcomes and who have books that reflect our intellect and diversity. We look for exhibitors who serve our beauty needs or whose paintings give us pause to reflect upon the beauty of the colors and the message in the artwork. ANMA wants exhibitors whose sculptures show strength and power or whose garments drape our bodies beautifully. We are looking for companies or individuals with jewels that sparkle and provide unique merchandise. 

The ANMA “Marketplace” is one of the most exciting facets of our convention. If you are interested, please complete the contractual application online. The application process will be online for your convenience and privacy.

If you have any questions or need assistance, please contact Theresa Powell, Chair, at (256) 656-9792 or the National Office at (301) 495-3779, or email nationaloffice@anmanet.org. Ayub Nuru is available to assist you in the ANMA office on Mondays, Tuesdays, and Thursdays.

Sincerely,

                                          

Mavis P. James, MBA                                                 Theresa Powell, RN
President                                                                      Marketplace Chair

Enclosures: Contractual Agreement

RULES AND REGULATIONS
Auxiliary to the National Medical Association, Inc.
2026 Annual Convention
San Juan, Puerto Rico
July 25–29, 2026

Venue
Sheraton Puerto Rico Hotel & Casino
San Juan Foyer Level

Marketplace Logistics 
COI Requirement: A Certificate of Insurance (COI) is NOT required for this event.

• Shipments may begin to arrive at the warehouse June 22, 2026. 
• Discount deadline for orders received with payment is July 1, 2026.  
• Shipments to arrive at the warehouse without surcharges is July 22, 2026.   

Exhibitors should contact Freeman for further details Emma Smith esmith@imsshows.com

Marketplace Setup:  Exhibitor Move-In Time

• Friday, July 24, 2026: 2:00 p.m. – 6:00 p.m.
• Saturday, July 25, 2026: 8:00 a.m. – 1:00 p.m.

Marketplace Breakdown: Exhibitor Move-Out Time

• Tuesday, July 28, 2026: 9:00 p.m. – 11:00 p.m.
• Wednesday, July 29, 2026: 8:00 a.m. – 11:00 a.m.

Please Note
All booth materials must be packed and ready for shipment by 11:00AM on Wednesday, July 29, 2026.  Exhibitor is responsible for contacting their carrier for pick up.  All carriers must check-in by 10:00AM on Wednesday, July 29, 2026.  IMS reserves the right to force and/or re-route any freight not removed from the show floor by 11:00AM on Wednesday, July 29, 2026.  

Space Assignment
Booth assignments will be provided before your arrival, but please be aware that space is limited. Once all available booths are filled, we will initiate a waiting list. To ensure your participation, it is strongly advised to secure your booth as early as possible.

Booth and Signs
The Exhibit area will be in Sheraton Puerto Rico Hotel & Casino San Juan Foyer Level.  All Standard 10' x 10' booths will have 8' Backwall in black and siderails in black.  Each booth space will have one (1) 6' x 30' black skirted table, two(2) padded side chairs, one(1) wastebasket, and one(1) ID sign.  Please ensure the exact name of your company is listed as you desire.  NO signs will be made on site.  Only one (1) Exhibitor/Company sign per booth will be permitted.    

Marketplace Hours
Exhibits must always be staffed during exhibition hours with no more than two individuals.  Due to security reasons, strict adherence must be followed to opening and closing hours.  Hours of operation are as follows:    

• Saturday, July 25, 2026:  4:00PM to 9:00PM
• Sunday, July 26, 2026:     9:00AM to 9:00PM
• Monday, July 27, 2026:    9:00AM to 9:00PM
• Tuesday, July 28, 2026:    9:00AM to 9:00PM

Any violation of this rule may lead to disciplinary measures, including potential dismissal without a refund and exclusion from future participation in the ANMA Marketplace. Vendors are strictly prohibited from displaying or selling their products outside of their assigned booth areas. Additionally, canvassing, distributing materials, or advertising beyond the confines of an exhibitor's designated space is not allowed.

Official Decorator
The official decorator will be Freeman Services. A complete Exhibitor Service Kit will be forwarded to each exhibitor with additional features that may be obtained (at the exhibitor’s expense) after vendor registration. Each vendor MUST acquire electricity through the hotel.  

Liability
The exhibitor acknowledges that the Auxiliary to the National Medical Association, Inc. and Freeman Exposition Services do not maintain insurance covering Exhibitor's property. It is the sole responsibility of the Exhibitor to obtain business interruption and property damage insurance covering such losses by the Exhibitor.

 

Exhibit Space Cancellation
Cancellation of booth space will not be accepted by the Auxiliary after May 15, 2026. All cancellations prior to May 15, 2026, will be subject to a $125.00 administrative fee to be deducted from the refund. Payment in full will be required for all booths and must be submitted by May 15, 2026, or you will forfeit your deposit. NO VENDOR will be allowed to set up WITHOUT full payment prior to convention! 

 

The Auxiliary reserves the right to refuse applications from exhibitors not meeting the standards required, as well as the right to curtail exhibits which do not adhere to the established policy. This also applies to the conduct of exhibitors.

 

 

 

 

 

 

CONTRACT FOR COMMERCIAL EXHIBIT SPACE
Auxiliary to the National Medical Association

2026 Annual Convention
San Juan, Puerto Rico
July 25-29, 2026

On-Line Registration Form
You are hereby authorized to reserve space for use in the ANMA Marketplace. I/We hereby agree to abide by all requirements, restrictions and obligations stated in the Rules and Regulations.

Important Note: A 50% deposit for each booth requested must accompany the application
submission. The remaining balance is to be paid via invoice which will be emailed to
you from HQ staff.

The deposit payments are on-line with application submission. If assistance is needed,
please contact the ANMA office in Washington, D.C.
ANMA National Office (301) 495-3779 either Monday, Wednesday or Friday.
Cancellation of booth space will not be accepted by the Auxiliary to the National Medical
Association, Inc. after May 15, 2026.

Payment in full must be submitted by May 15, 2026, or you will forfeit your deposit.
All booth assignments will be made according to the date of full payment. If the category for which you are exhibiting is at its maximum, your payment will be refunded. This application will also serve as a binding contract once completed, signed, and submitted with the deposit.

 YOU WILL RECEIVE AN INVOICE FROM THE TREASURER TO PAY ANY REMAINING BALANCE.