Studio Policies & Enrollment Agreement

Welcome to the studio! I’m so excited to teach you and/or your child. Teaching brings me great joy, and I love helping students grow in confidence, discipline, and artistry. Music is a universal language, and I’m grateful to be part of your musical journey.

The studio operates on a semester-based enrollment model to support consistency and long-term growth. Enrollment is per semester and includes weekly private or group lessons, enrichment opportunities, and performance events.

*The Summer Vocal Class will only run Jun-Aug this summer, but will resume a 4 month semester schedule in the Fall*

Semesters:

• Winter (Jan–Apr): Parent-Teacher Conference, Weekly Lessons, Group Masterclass, Recital

• Summer (May–Aug): Parent-Teacher Conference, Weekly Lessons, Career Fair Masterclass, Guest Teacher Masterclass, Group Masterclass, Recital

• Fall (Sept–Dec): Parent-Teacher Conference, Weekly Lessons, Group Masterclass, Recital

Enrollment reserves a priority weekly lesson time or group class spot for the full semester. Tuition reflects ongoing instruction and professional availability and is not based on attendance or a guaranteed number of lessons.

Tuition increases of approximately 5% may occur annually to account for inflation and operating costs.

Tuition is charged per semester

Private Lesson Payment options:

• Pay in full at semester start (Card or ACH), or
• 4 equal monthly auto-pay installments (Card or ACH)
• Tuition options and amounts can be found at TheValLarsen.com

Group Class Payment Options: 

• $100/month, charged via automatic monthly auto-pay
• ACH bank transfer: $100/month
• Card payments: $103.20/month (2.9% + $0.30 Stripe processing fee)
• Auto-pay is required for group class enrollment — manual payments are not accepted

Monthly payments are a payment plan, not month-to-month enrollment

Tuition options and amounts for private lessons can be found at TheValLarsen.com

Invoices are sent on the same day as the automatic charge - the 1st of the month. 

If an automatic payment does not go through a 3-day grace period is provided; thereafter a $10 late fee applies

• Cancellations with less than 24 hours’ notice are late and not eligible for a makeup credit
• Each student is granted one sick or emergency late cancellation per semester, eligible for makeup within the same term, subject to availability. Makeup lessons can be scheduled in the student portal.
• Additional emergency late cancellations are understood but not eligible for makeup
• Makeup credits must be arranged within 2 weeks of the missed lesson and may be scheduled anytime within the semester
• No tuition deductions for vacations or planned absences

If a student is late or experiences a technical issue, they must call or text immediately. If no contact is made within 10 minutes of the lesson start time, the lesson is considered a late cancellation with no makeup provided.

Group Class:

• If you miss a class, you will recieve the session recording within 48 hours
• Submit a video of yourself singing your pieces within one week of the missed class and you will receive personalized individual feedback with 48 hours of submission
• This makeup option is available for up to 2 absences per semester
• Additional absences beyond 2 are understood, and the session recording will be available, but are however not eligible for submitted feedback. 

Teacher cancellations due to illness or emergency will result in a makeup credit, or a group class will be rescheduled and makeup rules will apply to those unable to attend the rescheduled class. Occasional schedule adjustments may occur due to performance commitments; advance notice will be given whenever possible.

Scheduled studio breaks (winter, spring, and summer) are built into tuition and are not eligible for makeup or credit.
Withdrawal must be submitted before the next semester begins. Tuition is non-refundable once a semester starts.

• All students/parents must access My Music Staff by the first lesson of each semester
• Weekly recorded practice receives a letter grade based on the Student's individual practice goals
• Practice goals are set collaboratively; unrecorded practice does not count
• Students earning an A average receive a studio prize at the end of semester recital. 
• Parent/Student-Teacher Conferences occur during the first week of each semester

Group class students:

• Practice between classes is strongly encouraged and supports your progress
• Students are invited to log practice in their Student Portal
• Individual practice goals will be set at the start of each new semester

Lessons and group classes are recorded for educational purposes and studio marketing with consent. Recordings are accessible via your Individual Student Folder or Shared Class Folder. In-lesson videos will never be shared without prior permission. Students may opt out.

The studio may share photos or short video clips on social media and via email. No full names are used—only first initial and last name for shout-outs. Consent is optional. If granted, photos must be submitted by the first week of lessons.

Singer Track Policy: Aside from assigned foundational pieces, one new song/track per month is included. Additional tracks will incur a fee starting at $30.

Student Expenses: Instruments, books, internet, apps, devices, and other learning tools are the student’s responsibility.

Referral Program: Referring a new semester student earns a $100 credit for the referring family and $50 off for the new student.

 

I have read, understand, and agree to follow The Val Larsen Music Studio policies. Policies are subject to change with advance notice and apply beginning the following semester.

Valerie Larsen