The Council are responsible for the organisation of the event and the applicant has agreed to take the licence to occupy the pitch on the terms and conditions set out in this Agreement.
Please ensure you read and comply with the terms and conditions outlined as this will form your contract with Wakefield Council.
1. Trading Times
Trading may take place from 10am to 4:30pm on Saturday 4th July 2026.
Please note you must stay on site until the event has finished. Gazebos & stalls must not be packed down prior to the event finishing time unless agreed with the event manager.
2. Set Up and Clear Down
Access to site for set up is between 7am and 9am on Saturday 4th July.
Access to site for clear down is from 5pm on Saturday 4th July.
3. Location of Gazebo
The Council reserves the right, at its sole discretion, to relocate the gazebo within the event footprint if deemed necessary for the benefit of the event, attendees, or for health and safety reasons. Please note that space allocations are non-negotiable.
4. Manning of Gazebo
Gazebos must be manned by a responsible person and remain open during event operating hours.
5. Goods
Only items approved by Wakefield Council will be displayed, sold and/or promoted at the event.
6. Servicing
All vehicles must be removed immediately after loading, with the final call for vehicle departure from the event site by 9:30am.
The site will be open to the public from 10:00am to 4:30pm, during which time no vehicles are allowed on the park. Any replenishing of stock, if needed, must be done manually (by hand).
7. Allocated Trading Space & Storage
Building out beyond the limitations of the allocated pitch area will not be permitted. This includes building out to the front, sides and back of gazebo/unit. Additional space is not available to purchase.
8. Cancellation
If the event is cancelled for any reason, Wakefield Council will not be held liable for any consequential losses, including but not limited to, loss of earnings resulting from the cancellation.
9. Insurance/Indemnity
You shall provide evidence of adequate Public Liability Insurance (minimum £5 million) which must be valid to cover the dates of the event. You are liable for all claims arising from the conduct of your services/unit and shall indemnify the Council against any third party claims arising as a result of providing the service. Please note this is not Employers’ Liability Insurance.
10. Food, Drink & Alcohol sales
You are not permitted to sell or giveaway food, drink or alcohol at this event.
11. Music
Playing of music from your gazebo is not permitted.
12. Security
The area is not covered by CCTV, however there will be a security team on site.
You are responsible for the security of your property whilst on site.
13. Litter
Wakefield Council wants our vendors to take greater responsibility for reducing litter and non-recyclable waste at the Armed Forces Day event so our visitors can enjoy the event in a safe and litter-free environment. To achieve this Wakefield Council will provide general waste, recycling, and euro bins. These will be accessible, visible, and clearly labelled throughout the event site. Please note – our bins do not accept glass or hazardous waste such as batteries, aerosols, paint, solvents, and oils/oil drums.
All litter left around the gazebo must be cleared at the end of the event. Please ensure you use the bins detailed above and not the public bins.
14. Electrical equipment, Gas Appliances & Generators
There is no power provided for you on site.
Generators are permitted - However we do specify that they must be diesel and silent. With prior consent caterers may use diesel, silenced and properly guarded equipment that is serviced and complies with all relevant health and safety regulations.
Stall holders must ensure all electrical equipment has been PAT tested and provide current documentary evidence. If the stall holder is using gas appliances they must provide evidence of a gas safety certificate (carried out by a qualified gas safe registered engineer). You are reminded of the health and safety requirements and controls that should be in place where the use of generators or gas cylinders are used. For more information, please see cieh-national-guidance-for-outdoor-and-mobile-catering.pdf. You also required to ensure that your stall/business complies with wider Health and Safety regulations, please refer to the HSE website Health and safety topics (hse.gov.uk)
15. Water
Wakefield Council do not provide stall holders with access to water, any water required must be supplied and managed by the stall holder.
16. Conduct
The stall holder shall conduct the sale of their products in a proper, efficient and courteous manner and must at all times conduct their sales in a manner satisfactory to the Council.
17. Management
The stall holder shall observe and comply with and ensure its staff observe and comply with all instructions given by or on behalf of the Council’s management and the Council’s rules and regulations.
18. Parking
Free contractor parking will be available at this event. Parking information will be provided to successful applicants.
19. Sub-Contracting/Gazebo Sharing
Sub-contracting, sub-letting or the sharing of a gazebo or any part of a gazebo is strictly forbidden. We expect the charity/group applying to be the charity/group running and managing the unit on site.