Nomination Form for NAA Executive Board

Nominees will be required to submit a signed Consent Form, a brief biographical sketch or résumé, a statement of qualifications for the position, and a statement outlining their vision for the position sought. These materials will be reviewed by the Nominating Committee and shared with Chapters, Affiliates, and active National Alumni Association members.

The President shall preside at all meetings of the NAA, Executive Board, and Executive Council. In addition, the President shall: A. Officially represent the NAA. B. Serve as an ex-officio member of all standing, ad hoc, and special committees except the nominating committee. C. Act as liaison between the NAA and the University. D. Call meetings to order at the appointed time, to announce the business (agenda) before the body in its proper order, to state and put all questions properly brought before the body, to preserve order and decorum, and to decide all questions with the advice of the parliamentarian. E. Perform such other duties as outlined and stated in its Constitution and Bylaws and Financial Management Procedures as approved by the NAA of Saint Augustine’s University and incorporated by reference in the Constitution.

The Vice President shall perform the duties of the President in the absence or incapacity of the President or such other duties as the President may properly assign. In the event of a vacancy in the office of the President, the Vice President shall serve as President for the unexpired term of the President or until the next regular general meeting. The Vice President Shall:a. Supervise all NAA committees and receive written committee reports for dissemination to the Executive Board.b. Serve on the membership committee.

The Secretary shall be responsible for the recording, transcribing, and distribution of the minutes of the general or special meetings of the NAA and shall serve as custodian of all reports and records of the NAA and its committees. In addition, the Secretary shall receive, answer, distribute, and post all general correspondence, notices, and agendas for the NAA and its committees. The Secretary shall perform other duties as assigned by the President.

The Assistant Secretary shall perform the duties of the Secretary in the Secretary’s absence. Perform other duties assigned by the President. Votes only when performing duties in the absence of the Secretary during Executive Board Meetings.

The Treasurer shall deposit all funds received from the Financial Secretary into the NAA bank account within 72 hours, sooner if possible. Shall disburse fundsonly on approved forms with vouchers approved by the President. Keep an accurate ledger of all financial transactions of the association along with the Financial Secretary. Provide a monthly income and expense report to the NAA President in a format approved by the President. The Treasurer shall be responsible for the preparation and submission of all tax reports. Be bonded and chair the Budget Committee. Responsible for other duties assigned by the President

The Financial Secretary shall be responsible for collecting and logging all funds received and payable to the NAA. Must provide receipts for all transactions. Provide the Treasurer a budget line-item voucher for funds received and transfer funds to the Treasurer for deposit. Maintain the fund's receipt journal and reconcile all receipts and deposits with the Treasurer on a monthly detailed spreadsheet. The Financial Secretary shall be bonded, sign checks in the absence of the Treasurer, and perform other duties as assigned by the President

A. ELIGIBILITY: A graduate of the University who is an active member (current year and two (2) preceding years) of the NAA and has demonstrated a commitment to enhance, promote, and advocate the objectives of the NAA and advance the interests of the University and has the talent and time to actively participate independently and effectively in meetings and activities of the University Board of Trustees, the University, and the NAA. B. DUTIES AND RESPONSIBILITIES: Represent the NAA on the University’s Board of Trustees. Serve as a member of the Executive Board. Serve as a liaison between the NAA and the Board of Trustees by participating and communicating with these respective organizations to promote the objectives of the University in the pursuit of excellence. Provide written reports to the NAA’s Executive Board and at general assembly meetings. Perform the duties and assignments as required by the Board of Trustees, as well as other duties assigned by the NAA. Responsible and accountable to both the NAA and the University’s Board of Trustees. C. APPROVAL BY THE UNIVERSITY TRUSTEE BOARD REQUIRED: The NAA nominee for Alumni Trustee must also be recommended by a University Board member. Subsequently, the University Board will vote to approve or deny the Alumni Trustee nominee a seat on the Board.

All OFFICERS SHALL BE ELECTED TO SERVE A TWO-YEAR TERM. Nominations may be submitted by active chapters or members of the NAA in good financial standing. ALL FINANCIAL MEMBERS OF THE NAA ARE ELIGIBLE TO VOTE. Any alumni member of the NAA who has been active and in good financial standing in the Association for the current year and two consecutive years preceding the current fiscal year is eligible to hold office in the NAA either elected or appointed. Honorary members are not eligible to hold an office.