APPLICATION/CONTRACT: Submit a completely filled-out contract with your deposit or full booth fees. Please note, that if you are not paying in full, you must agree to automatic payments based on the structure/timing that you agree to. First time applicants must fill out the jury criteria sheet and submit required pictures. Food exhibitors MUST submit food questionnaire. Previously juried applicants adding new product must include pictures and the jury criteria sheet. Pictures will not be returned. Please submit your current Seller Permit number for appropriate State. Applications are accepted up to the show dates.

REQUIREMENTS:

• All crafts submitted must be handmade or 50% embellished in the United States by the applicant using original and creative designs. NO COMMERCIAL OR FRANCHISED ITEMS, BUY-SELL or IMPORTED products are allowed.
• The artist or business partner must be present at each show. NO REPS.
• 8’ high sidewalls of drape, panels or grids (no tarp), appropriate lighting, and appropriate attire is mandatory. Professional signage is encouraged. No handwritten signs allowed. Please see show guide for further explanation. Failure to meet these standards may jeopardize your standing in future shows.
• Any new product added after you are placed in the show will aff ect your placement due to category limitations in each show. You must receive prior approval to sell these products in your booth. You will be asked to remove any items from your booth that have not been juried and approved. YOU MUST CHOOSE ONE CATEGORY.

PLACEMENTS: Booth assignments will begin in February and continue throughout the year until shows are full. Booth assignments will not be given unless we recieve a completed application with appropriate deposits/payment arrangements made at the time of application. Spaces WILL NOT be held for any reason.

FOOD EXHIBITORS: Specialty Food Exhibitors are required to secure health permits and will incur additional health department fees. Detailed information will be in your exhibitor kit. Single size servings, intended for immediate on-premise consumption are not allowed.

VINTAGE EXHIBITORS: Vintage Exhibitors are required to be AT LEAST 50% Vintage in nature. "Holiday/Handcrafted/Embellished" displayed on vintage shelving/displays DOES not qualify to be placed in the Vintage category. Products themselves must be 50% "true vintage"/50% "vintage inspired" to qualify. If you do not qualify, you must go through our standard application process.

DEPOSITS & PAYMENTS: Deposits (30% down) are required to secure booth space prior to July 1st for all shows. Balances can either be paid in full or can be divided in 4 payments (30% down plus three more equal payments) for a total of 4 payments. This particular structure will be accepted until April 1st. If you sign up at anytime in May, your payment plan gets shortened to 3, June is shortened to two payments. This is not a deadline to apply; applications accepted until we’re sold out. If applying after July 1st, applicants must pay full booth fees upon applying for all shows. Full booth fees are due for ALL shows or applicants by July 1st.

All work submitted must be VINTAGE or VINTAGE INSPIRED. Items that are "Vintage Inspired" must be at least 50% embellished or altered and represent his or their own original, creative and artistic designs. Products themselves must be 50% "true vintage"/50% "vintage inspired" to qualify. If you do not qualify, you must go through our standard application process.Items are subject to removal at Harvest Festival® discretion. 

Harvest Festival® is a traditional art & craft show with the exception of our Vintage Alley participants. Only products that we feel are a good fit for our shows will be accepted. Commonplace products seen everywhere, including box stores or
department stores are not unique to our marketplace. Gadgets, inventions or items of a commercial nature are not a good fit for Harvest Festival®. Harvest Festival® reserves the right, in its sole and unfettered discretion to determine the eligibility of
exhibitors and products for the shows.

NEW APPLICANTS must submit 7 pictures via the upload widget with application:

• 4 - Product pictures that represent your finished work
• 1 - Picture of your booth
• 1 - Picture of yourself making your product in your studio or workshop
• 1 - Picture of your workshop showing the product being created, including supplies, raw materials and tools
• To be considered for marketing opportunities, send a short biography and high resolution product shots

NO COMMERCIAL OR FRANCHISED ITEMS, BUY-SELL or IMPORTED products are allowed. Kits are not allowed and assembly alone does not constitute the item as original. To be considered original, assembled work must show unique and creative design and capture the essence of the crafter or artist.

1. EXHIBITOR COVENANTS

1. The exhibitor agrees to obtain at its own expense, any licenses or permits which are required, including without limitation, from government bodies, trade or industry associations, and any other third parties, for the operation of its trade or business during the show and to pay ail taxes that may be levied against it a result of the operation of its trade or business in their space allocated.
2. It is the sole obligation of the Producer to furnish exhibit space plus general lighting, cleaning of common area, heating and guard service. All other services of any nature shall be ordered in advance by the Exhibitor on forms provided.
3. Any conduct deemed unprofessional by Harvest Festival® may be grounds for immediate removal of booth and exhibitor from both current and future Harvest Festival® exhibtions. In such instances there will be no refund of booth fees to any extent.
4. Exhibitors will not bring alcohol.
5. Proper business casual dress code will be strictly enforced. If standards not met, future participation may be jeopardized.
6. All work submitted must be handmade or 50% embellished by the applicant in the United States. NO COMMERCIAL OR FRANCHISED ITEMS, BUY-SELL or IMPORTED products are allowed. Kits are not allowed and assembly alone does not constitute the item as original. To be considered original, assembled work must show unique and creative design and capture the essence of the crafter or artist. Any exhibitor found displaying or selling such items in their booth may be asked to vacate immediately from said booth with no refund of booth fees.
7. Exhibitors may not distribute literature of, or promote in any way, any religious, fraternal, political or commercial organization. Only literature pertaining to the artist’s work is permitted.

2. DISPLAY STANDARDS

1. The exhibitor agrees to occupy the contracted exhibit space (and only said space) during the full term of the show and to exhibit only the juried products described in this contract. NO EARLY BREAK-DOWNS ARE PERMITTED. Breaking down early will jeopardize future placement in shows.
2. Harvest Festival® reserves the right, in its sole and unfettered discretion to: (i) determine the eligibility of exhibitors and exhibits for the show, (ii) reject or prohibit exhibits or exhibitors which Harvest Festival® considers objectionable, and (iii) relocate exhibitors or exhibits when Harvest Festival/Show Management deems such moves are necessary to maintain the character and/or good order of the show.
3. Exhibitor agrees that, if accepted, producer is under no obligation to rent space to Exhibitor in future years. Booth locations will be rented and assigned in accordance with the best interest of the exhibition, which Producer in its sole discretion, shall have the right to decide. Harvest Festival® will not give any exhibitor exclusivity on a product.
4. Sidewalls, panels or grids (no tarp), and appropriate lighting, is mandatory. Signage is encouraged; however, hand printed signs are not permitted. All booth materials must meet fire proofing standards of each venue.
5. Failure to bring booth up to required standards of Harvest Festival® may result in removal from future shows.

3. ASSIGNMENT AND SUBLETTING
The exhibitor shall not assign any rights or sublet the space under this agreement without prior written permission of Harvest Festival® which permission may be arbitrarily withheld.

4. INDEMNITY
The exhibitor accepts all risks associated with the use of the exhibit space and environs. The exhibitor shall not make any claim or demand or take any legal action, whatsoever, against Harvest Festival®, the show sponsors, or the facility in which the show is held, for any loss, damage or injury howsoever caused, to the exhibitor, its offi cers employees, agents or their property.
The exhibitor agrees to indemnify and hold harmless Harvest Festival®, show sponsors and the facility, their respective offi cers, agents and employees, against all claims, costs and charges of every kind resulting from their occupancy of the exhibit space or its environs, for personal injuries, death, property damages or any other damage sustained by the exhibitor or its offi cers, agents, employees or those for whom in law they are responsible, or Harvest Festival® or a visitor of the show.

5. EXHIBITOR’S PROPERTY/INSURANCE
All of the exhibitor’s property at the show shall be at the sole risk of the exhibitor and Harvest Festival® assumes no responsibility for loss or damage thereto. Exhibitor’s are responsible for obtaining their own general liability insurance for the event.

6. BUILDING
The exhibitor is liable for any damage they cause to the facility or to any property of Harvest Festival®, its agents or any other exhibitor. The exhibitor may not apply paint, lacquer, adhesive or other coatings to the facility or to the property of Harvest Festival®, its agents or any other exhibitor.

7. PETS/SMALL CHILDREN
Pets and small children are strictly prohibited on the show floor. This includes move-in and move-out days.

8. PAYMENT TERMS, CANCELLATION, AND TERMINATION

1. DEPOSITS are required to secure booth space and are non-refundable. Credit Card or ACH options are available up front upon submission. Without proper payment information, you will not be able to submit your application. Zelle payments are only accepted for FULL BOOTH FEES. Your application will go "pending" and you will have 24 hours to send payment. After 24 hours, your application will be rejected and you will have to reapply. Absolutely no checks will be accepted. We offer a 4-month payment plan up until April. Beginning in May, payment plan drops to 3 months and in June it drops two months. Full booth fees are due for ALL shows by July 1st, 2026. All returned/rejected payments will incur a $50 administrative fee.
2. CANCELLATION POLICY: Prior to July 1st, your deposit (30%) will be forfeited. After July 1st, cancellations will result in 100% of booth fee forfeited.
3. In the event the exhibitor fails to make payment as afore stated or fails to comply in any respect with the terms of this contract, Harvest Festival® reserves the right to cancel this contract without notice and all rights of the exhibitor hereunder shall cease and terminate. Any payment made by the exhibitor on account hereof will be retained by show management as liquidated damages for breach of this contract and show management may thereupon rent said space. Failure to appear at the event does not release exhibitor from responsibility for payment of the full cost of the space rented. Failure to make all agreed upon payments will result in being sent to collections or other escalated legal action.
4. In the event that the exhibitors’ payment/check is returned by a bank, due to insufficient funds, a $50 administrator fee will be charged to the exhibitor.

9. REMOVAL OF EXHIBITS
The exhibitor agrees no display will be dismantled or goods removed during the entire run of the show, but will remain intact until the end of the fi nal closing hour of the last show day.

10. CANCELLATION OR CURTAILMENT OF SHOW
In the event that the facility in which the show is to be held or is held is destroyed or becomes unavailable for occupancy, for reasons beyond the control of Harvest Festival®, or if for any reason Harvest Festival® is unable to permit the exhibitor to occupy the facility or the space, or if the show is canceled or curtailed. Harvest Festival® will not be responsible for any loss of business, loss of profi ts, damage or expense of whatever nature that the exhibitor may suffer. The reasons listed include, but are not limited to, such reasons as: casualty, explosion, fire, lightning, flood, weather, epidemic, earthquake or other acts of God, acts of public enemies, riots or civil disturbances, strike, lockout or boycott.