BACE Holidays - Spring 2026 Activity & Food Provision - Application Form

PLEASE BE AWARE THAT THERE IS NO SAVE FUNCTION WITH THIS APPLICATION FORM ONCE YOU BEGIN

You are encouraged to use the pdf version of this form to review questions, draft your answers and for any internal governance processes.

This application is for the delivery of face-to-face projects during Spring 2026 only.

Before starting the application, you will need to have prepared and be able to attach the following documents:

• Due Diligence Documents
• A recent bank statement or paying in slip (within the past 3 months)

Please note, this application form should be read in conjunction with the HAF Application & Provider Expectations Documents . This should answer many questions regarding the Programme and application form, but if you have further questions regarding the application process, please contact grants@youngbarnetfoundation.org.uk

Each Application will be reviewed and scored against the Provider Expectation Document

Deadline for Completion is 23:59, Sunday 22nd February 2026

If you have run HAF provision in Barnet previously, your track record from former programmes will be taken into account and used as a part of the scoring process when evaluating your application. This will include but is not limited to:

• Ability to consistently meet deadlines
• Quality Assurance visit outcomes
• Food hygiene ratings
• Previous performance data

We will also take into consideration any:

• Evaluations, complaints and compliments
• Attendance, cancellations and decline data
• Serious incidents and concerns

OFSTED Registration - It is the responsibility of individual HAF providers to understand whether they are legally required to be OFSTED registered, and for legally reviewing their status wheneve the provision they are offering changes. 

Certain providers can opt to register with OFSTED even if not required. Registration offers benefits to families, such as eligibility for Tax-Free Childcare or the childcare costs element of Universal Credit. This can allow families to claim back up to 85% of childcare costs when using Ofsted registered settings.

OFSTED guidance - https.//www.gov.uk/government/col/ections/ofsted-handbooks-and-frameworks 

Guidance on the exemptions to OFSTED registration are set out here -

https./www.gov.uk/guidance/registration-exemptions 

The HAF Programme in Barnet aims for most providers to deliver the full HAF over as set out in the Department for Education standards. This includes:

•        Running for a minimum of 4 hours per day

•        Able to provide nutritious food that meets school food standard (either in-house or via external catering providers) - https.//www.legislation.gov.uk/uksi/2074/7603/contents  

•        Able to provide enriching activities including 60 minutes of physical activity per day - https://www.gov.uk/government/publications/physical-activity-guidelines-uk-chief-medical-officers-report 

•        Able to meet all the DfE delivery standards -

https://www.gov.uk/g overnment/publications/holiday-activities-and-food-programme/holiday-activities-and-food-programme-2026-to-2027#standards-for-holiday-provision 

•        Offering provision for children and young people only (not family events).

Funding is for a maximum of 4 days, with the funding for each day being no longer than 4 hours. Please ensure this is refected below.

During Spring delivery, we would prefer providers to deliver their provision On Monday to Thursday in the first week of the School Holidays (30th March - 2nd April) - unless this is not possible (for example for religious reasons)

There are four types of Special Educational Needs and Disabilities (SEND), as defined by the Department for Education:

• Communication and interaction
• Cognition and learning
• Social, mental and emotional health
• Sensory or physical

Providers must conform with the Equality Act 2010, and must make reasonable adjustments to ensure  provision is accessible to all, and  ensure all staff and volunteers receive appropriate training

Within this section you are asked to provide a number of due diligence documents (as outlined in the HAF 2026 Checklist) to meet the requirements. If you do not have all of these, please upload those which you do have, and the outstanding documents will be chased up for submission by our HAF coordinator prior to the project starting. Failure to provide these would mean we have to cancel the grant award and delay the initial payment of any funds.

We are unable to guarantee volunteers but we will pass your details on to Volunteering Barnet who are collating HAF volunteers and they will be in touch.  

Reporting is not designed to be onerous, however, we need to evidence the impact of funding so that we can grow local funding to support the sector further along with accounting for Public Money, more information in the accompanying programme documents.

All grant recipients will be required to monitor their projects against pre-determined criteria provided and submit monitoring reports. Reports will be required at the end of the project, as agreed with the Grants Committee. If successful, your organisation will be provided with the full details of the Monitoring & Evaluation required.   

The following information will be requested as a part of your Monitoring & Evaluation:

Completed register recording details of each attendee at the project - This must be completed in full via a Barnet Youth account. Full data for each participant will be required. 

For some organisations, where participants are not in mainstream schools, they will be required to undertake a register via an Offline Attendee Data Form. All the data requested on this form must be collected, and the form completed in full. 

A completed Monitoring & Evaluation Form, details of which will be provided to you if successful.

A photograph of the activity; appropriate permission for this must be sought and recorded

All providers will also be required to complete Case Study documents to be provided either during project delivery, or as part of Monitoring & Evaluation process. These form an integral part of the M&E, and must be returned. 

Reporting should be in line with the criteria in the Eligibility document, and you should confirm below that you have read and agree to these. This includes acknowledgement that the data provided will be shared with London Borough of Barnet to satisfy the requirements of the funder. 

Monitoring & Evaluation must be completed and returned by the deadline communicated to you in any award email; this is essential as Young Barnet Foundation is required to provide data back to the funder and Department for Education by strict deadlines following each period of provision. Failure to do so may a) damage your chances of recieving future BACE HAF grant funding b) lead to a reduction in final payment on the grounds of inability to assess your perfromance in a timely manner. 

ALL SUBMISSIONS must be through the online Monitoring & Evaluation form.

Details submitted will be held in line with our Privacy Policy for the purposes of this Grant. It will also be shared with the London Borough of Barnet under data sharing agreement, who require this information for the funder.

Once You Press Submit, you should be directed to a new page confirming that submission has been successful. 

Young Barnet Foundation will send you further confirmation and a copy of the application via email.

Please either sign below, or if you have an impairment that makes this difficult, type your name, to confirm.

Young Barnet Foundation would like to thank you for the time that you have taken to complete and submit this Grant Application. 

Please refer to the round specific documentation for details of timescales etc.

If you have any queries, or further information that you need to submit, then please contact our the HAF team at haf@youngbarnetfoundation.org.uk

If you have a technical issue with completing this form, please contact the Grants Administration team at: grants@youngbarnetfoundation.org.uk