Mayoral Engagement Form
Name of Event
*
Reason for inviting Mayor
*
Date of Event
*
-
Day
-
Month
Year
2 digit day, 2 digit month, 4 digit year
Date
Venue Name
*
Venue Address
*
Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Arrival time for the Mayor
*
Eg. Arrive 10 minutes before the function begins
Start Time for function
*
Hour Minute Minutes
AM
PM
AM/PM Option
End Time for function
*
Hour Minute Minutes
AM
PM
AM/PM Option
Parking Guidance
*
If possible, a space should be reserved. Or please note parking facilities nearby.
Will refreshments be provided?
*
Yes
No
Type of refreshment
*
E.g. Teas and coffees only, buffet etc.
Dress code
*
Formal / Evening wear
Smart day clothes
Informal
Is the Mayor required to make a speech?
*
Yes
No
Please provide information to assist the Mayor in making a speech relevant to the occasion
*
Is the Mayor required to carry out any other duty?
*
E.g. presentation of awards
Name of Contact
*
This person should meet the Mayor on arrival and make the necessary introductions to the presiding person
Name of Organiser (If different from contact)
Email Address of Organiser
*
example@example.com
Phone Number of Organiser
*
Additional Event Details
Please upload any digital invitations, flyers or relevant files here
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PDF Format Preferred
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