Student's Full Name
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Name on Travel Document
Preferred Name
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Date of Birth
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Month
Year
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Gender
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Male
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Non-binary/Gender fluid
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Preferred Pronouns
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He/Him
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They/Them
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Year/Grade Level
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Class
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Address
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Street Address Line 2
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Afghanistan
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Algeria
American Samoa
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Angola
Anguilla
Antigua and Barbuda
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Country
Contact Number
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Country Code
Phone Number
E-mail
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example@example.com
Travel Document Type
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Please Select
Passport
HKID
For international program, please select 'Passport'
Travel Document Number
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Emergency Contact
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Full Name
Emergency Contact Number
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Country Code
Phone Number
Relationship
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Alternative Emergency Contact Number
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Country Code
Phone Number
Relationship
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Medical Information
Special Education / Behavioral Needs
*
None
ADHD
Autism Spectrum Disorder (ASD)
Dyslexia / Learning Difficulty
Intellectual Disability
Sensory Processing Needs
Speech or Language Delay
Behavioral Challenges
Emotional Regulation Needs
Anxiety / Mental Health Support
Other (please specify)
Please provide details and strategies to support the participant:
Does the participant have any allergies?
*
Yes
No
If yes, which allergy does the participant have:
Medication Allergy
Food Allergy (e.g. nuts, shellfish, dairy)
Environmental Allergy
Insect Sting Allergy
Other (please specify)
If any allergy is selected, please describe the allergy, typical reaction, and required treatment
Does the participant carry an EpiPen?
*
Yes
No
Any other medical condition (e.g asthma, diabetes, epilepsy, heart condition, etc.), motion sickness, sleeping conditions (e.g. sleepwalk), recent surgery, or previous injuries. Please provide details and any care instructions
Does the participant carry an Asthma Inhaler?
*
Yes
No
Does the participant take any regular or prescribed medication?
*
Yes
No
If yes, please list the medication/s, their purpose, and dosage instructions
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Dietary Prefences
Does the participant have any dietary preferences?
*
Yes
No
If yes, please select the applicable dietary preference/s:
No dietary restrictions
Vegetarian
Vegan
Pescatarian
Halal
Kosher
No Pork
No Beef
Jain
Gluten-free
Dairy-free / Lactose intolerant
Nut-free
Allergy-related (please specify)
Other (please specify)
If you selected any option above or have other dietary needs, please provide details:
Consent & Waivers
Please read and confirm your agreement with each statement.
Medical Consent - I authorize program staff to provide first aid and seek emergency medical treatment for the participant if necessary. I understand efforts will be made to contact me before major decisions are made.
*
Please Select
Yes
No
Liability Waiver - I understand that activities on the program involve some inherent risk to the participants. I acknowledge this and agree not to hold the organizers, staff, or partner organizations responsible for any injury, loss, or damage, except in cases of gross negligence. This waiver shall be governed by and construed in accordance with the laws of the country in which the organisation is legally registered, and any disputes shall be resolved exclusively in the courts of that jurisdiction.
*
Please Select
Yes
No
Photo & Media Consent - I give permission for the participant to be photographed or filmed during the program and for images to be used for documentation, educational, or promotional purposes.
*
Please Select
Yes, consent for photos/videos
Yes, but no posting online
No
Code of Conduct Agreement - I agree that the participant will follow program rules, show respect to others, and cooperate with staff. I understand that serious misconduct may result in early dismissal at my own expense.
*
Please Select
Yes
No
I confirm that all information provided in this form is accurate and complete. I have read and understood the above consents and agreements.
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Printed Name
Signature
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Date
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