VSR 2026 Exhibitor Registration Form

2026 Exhibitor Application Form

October 2 - 4, 2026 | Kingsmill Resort Williamsburg
If you would like to exhibit at the Annual Conference of the Virginia Society of Rheumatology please complete the following application and submit no later than September 18, 2026. The VSR tax ID # is: 54-1413292.

Questions? Contact us at VSRdirector@ramdocs.org or 804.622.8139.
Contact Information
Company Name*
Contact Person Name*

First NameLast Name
Will the contact person also be an onsite representative?*
Company Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Contact Phone
Please enter a valid phone number.
Contact Email*
example@example.com
Name Badges

Please refer to exhibit levels to see how many representatives your sponsorship includes. You may also purchase additional name badges for $300 per person. Include name and email address for each representative below.
Onsite Contact 1*

First NameLast Name
Onsite Contact 1 Email*
example@example.com
Onsite Contact 2 (Silver and higher)

First NameLast Name
Onsite Contact 2 Email
example@example.com
Onsite Contact 3 (Gold and higher)

First NameLast Name
Onsite Contact 3 Email
example@example.com
Onsite Contact 4 (Platinum and higher)

First NameLast Name
Onsite Contact 4 Email
example@example.com
Onsite Contact 5 (Diamond Only)

First NameLast Name
Onsite Contact 5 Email
example@example.com
If possible, do not place next to:*
Please enter company name, not product. Submit up to 2 company names.
Virtual Exhibitor Directory Information

If you would like your company to be included in the virtual exhibitor directory on the vsronline.org website, please fill out the fields below or email the information to VSRDirector@ramdocs.org no later than September 18, 2026.
Company/Product Description (40 words maximum):
Please include any product/service links or social media links below. *Must be links, no PDFs please.
If you would like any contact information for representatives included, please enter that information below:
Please upload a high resolution company logo. PNG or JPEG files only please.

Cancelof
The Exhibitor Prospectus provides additional detail about the different levels of support and additional support opportunities.
Payment Method - Pay online or mail a check. (select "pay online" to read detailed support level descriptions*

Pay online - convenience fee includedPay by check or ACH
Check Payments
Support Levels and Additional Name Badges:*

Exhibit Table ~ $3,000Silver Level Supporter ~ $4,500Gold Level Supporter ~ $6,000Platinum Level Supporter ~ $8,500Diamond Level Supporter ~ $10,000ADD ON: Additional Name badges (per person) ~ $300ADD ON: Saturday Morning Coffee Chat ~ $10,000ADD ON: Sunday Morning Coffee Chat ~ $10,000ADD ON:: Saturday Refreshment Break ~ $3,000ADD ON: Sunday Refreshment Break ~ $3,000ADD ON: Saturday Lunch & Learn ~ $12,500ADD ON: Reception Sponsor ~ $15,000
Online Payment Options
*
Categories:All

All

Support Levels and Additional Name Badges

Other Sponsorship Opportunities
prevnext( X )
Support Levels and Additional Name Badges

Exhibit TableOne 6 ft exhibit table and one complementary vendor badge Recognition as an Exhibitor on all meeting materials Your company's information included in the Virtual Exhibitor Directory on the VSROnline.org website
$3,110.00



Silver Level SupporterOne 6ft exhibit table and two complementary vendor badges Specific recognition as Silver Contributor on meeting signage and in meeting program Your company's information included in the Virtual Exhibitor Directory on the VSROnline.org website Attendee list included in your onsite packet
$4,670.00



Gold Level SupporterOne 6ft exhibit table and three complementary vendor badges AND invitation to Saturday Reception Specific recognition as Gold Contributor on meeting signage and in meeting program Attendee list included in your onsite packet Your company's information included in the Virtual Exhibitor Directory on the VSROnline.org website
$6,220.00



Platinum Level SupporterOne 6ft exhibit table and four complementary vendor badges AND invitation to Saturday Reception Specific signage as Platinum Contributor on meeting signage and in meeting program Recognition as an academic poster session sponsor Attendee list included in your onsite packet Your company's information included in the Virtual Exhibitor Directory on the VSROnline.org website Priority table placement after Diamond Sponsors
$8,810.00



Diamond Level SupporterTwo 6ft exhibit tables and five complementary vendor badges AND invitation to Saturday Reception Specific signage as Diamond Contributor on meeting signage and in meeting program Recognition as an academic poster session sponsor Attendee list included in onsite packet and sent as requested Your company's information included in the Virtual Exhibitor Directory on the VSROnline.org website Priority table placement in exhibit hall (layout will be provided at a later date)
$10,370.00



Additional Name BadgesPrice is per person. Rotating is not permitted.
$315.00 Quantity



Previously RegisteredPlease check this box if you have previously registered under one of the above support levels and wish to add one of the "other sponsorship opportunities" below.
$ Free



Other Sponsorship Opportunities

ADD ON: Refreshment Breaks Sponsor a break for the attendees in the exhibit hall. Support will be recognized via signage during the break.
$3,110.00 Choose a break



ADD ON: Breakfast Product TheaterSponsor a 50 minute breakfast for the attendees in a separate private room. There are 2 breakfasts available for sponsorship, which will be recognized via signage. Opportunity to host an educational industry breakfast for attendees.
$10,370.00 Choose a breakfast



ADD ON: Lunch & LearnSponsor the 50 minute lunch for the attendees in a private room. There is 1 lunch available for sponsorship on Saturday afternoon, which will be recognized via signage. Opportunity to host an educational industry lunch for attendees.
$12,960.00



ADD ON: ReceptionSponsor the Saturday reception for meeting attendees and company representatives. There is one reception available for sponsorship on Saturday night, which will be recognized by signage during the event.
$15,550.00



Total

$0.00
Hotel Reservations
Book your room at the Kingsmill Resort HERE. The VSR has secured a discounted room rate of $209/night plus a discounted resort fee of $29. Our room block expires on Thursday, September 10th but rooms may sell out before then!
Reminders
Paying by check?

Make check payable to VSR and mail to:

Virginia Society of Rheumatology
Attn: 2026 Exhibitor Payment
2821 Emerywood Parkway, Ste. 200
Richmond, VA 23294
Exhibit and/or additional sponsorship cancellations must be received in writing via email to VSRdirector@ramdocs.org on or before September 4th and will be subject to a 30% administrative fee.

No cancellations will be honored after 12:00 PM September 4th, 2026.

Electrical & IT Services shall be contracted directly with the hotel. Information to order these serviced will be posted on our website at a later date.

Should be Empty:

2026 Exhibitor Application Form

Contact Information

Name Badges

Virtual Exhibitor Directory Information

Check Payments

Online Payment Options

Hotel Reservations

Reminders