1) The purpose of use, including any event, must not conflict with Simsboro, First Baptist Church's (SFBC) mission, beliefs, and core values, and therefore maintains the right of refusal.

2) Rental of the SFBC facility will be limited to approved areas within the facility. Other areas in the building may be scheduled for other purposes simultaneously.

3) Rental Request & Approval:

• Complete the Building Use Policy & Rental Agreement Form (this form) to start the rental process and submit it to the church office in person, online, or by email (office@fbcsimsboro.org).
• The deposit (see amount below) will be required to secure the facility. SFBC reserves the right to keep the deposit if there is breakage, damage, or failure to restore the building to its original condition.
• The renter has the right to appeal the withholding of a deposit by submitting a written request within 24 hours of being notified that the deposit is not refundable. This appeal will be decided by SFBC's Policy & Bylaws Committee.
• FINAL PAYMENT is due the week of the event and prior to the event taking place.

1) SFBC functions and activities have priority over other renters. Rental applications are considered in the order received.

2) In the case of ongoing use, such as weekly or monthly rental of facilities, SFBC reserves the right to preempt the use of our facilities. In such cases, at least two weeks' advance notice will be sent to the contact person for the group.

3) Freestanding candles, devices that might overload electrical circuits, or anything else that might be deemed a fire hazard, are prohibited.

Approved 09/10/25

4) No alcoholic beverages or controlled substances are allowed in the building in the parking lot, or the surrounding land. Smoking and vaping are not allowed in any part of the building or immediately outside our facility.

5) Nothing may be attached to walls, ceilings, or floors that might damage them. All decorations must be removed.

6) Renters are required to remain in areas specified in the agreement and are responsible for keeping group participants confined to those areas. Renters must be out of the building by 8:00 PM.

7) Children may be present only in the direct care of responsible adults. They must never be left unattended on church premises at any time. One nursery worker per 3 children will be required if the nursery is rented. Nursery workers must be 16 years or older and will be hired, supervised, and paid by the renter.

8) After each event, upon leaving the building, you must make certain that:

• All lights and appliances are off.
• All doors are locked.
• All garbage and trash will be removed from the property.
• The room is returned to its condition before the meeting – including the arrangement of tables and chairs.
• The floor is swept and mopped.

If the kitchen is used: (Only those 18 and older are allowed to enter the kitchen)

• Make sure all appliances are off with only the pilot light in use (if equipped).
• All eating and preparation surfaces are washed clean.
• All dishes or other kitchen items are washed, dried, and put away.
• No food items are left on the premises or in the refrigerator or freezer.
• The renter is responsible for providing all paper goods.

9) SFBC assumes no responsibility for the use of the building and facilities by the renter and has no liability to the user for such use. Further, the user agrees to indemnify and hold SFBC harmless from all third-party claims, liability, or damages arising out of such.

10) SFBC may require the renter to purchase a "Short-Term Events" or "Special Event" insurance policy. If required, SFBC must be furnished with a Certificate of Insurance with Simsboro, First Baptist Church named as an Additional Insured in an amount equal to the liability coverage carried by the church (currently $3,000,000, but subject to change). The liability certificate provided by the renter must be primary coverage for the event.

11) SFBC reserves the right to cancel or change this agreement at any time due to ministry activities and needs at any time (before or during the event).

Approved 09/10/25

12) An advisor will be assigned to the event to unlock and lock the buildings, set thermostats, assist the renter with any questions or concerns, inspect for damage and/or cleanliness, and have the authority to enforce or adjust items in this policy at their discretion for the event.

1) The facility is considered reserved when the deposit/payment is made.

2) Room rental fees will be assigned based on specific room requests per the Rental (Chart schedule below).

3) Any damages above the amount of the deposit will be the responsibility of the renter.

4) A church member is defined as follows:

The renter or their parents/guardian/grandparents are members in good standing (attending services at least twice a month and regularly contributing financially to the church) at the time the event is scheduled.

A former member who lives out of town and wants to return for an event will be considered a member. All others are considered non-members.

Church members who rent the facility for business-related (for-profit) events will be charged as non-members for that event.

Signed by Person Responsible for Event: Agrees to Simsboro First Baptist Church's Building Use and Rental Agreement.

Approved 09/10/25

SFBC MEMBER/NON-PROFIT
FACILITIES RENTAL FORM