Order of Malta's Asia Pacific Camp 2026 -Application Form

Order of Malta's Asia Pacific Camp 2026 -Application Form

Hong Kong - 1st - 5th November, 2026
This Registration Form is the application for the Asia Pacific Camp 2026, an Asia Pacific Regional Event for young people with disabilities to meet with people of their own age. The Registration Form must be COMPLETED AND RETURNED BY 1st September, 2026.

INSTRUCTIONS. PLEASE NOTE THE FOLLOWING:
* Every person attending the Asia Pacific Camp ("the Camp") is required to complete this form and all data must be filled in. You will see the "PRINT" button at the last page and please print the completed form and then press "SUBMIT" button.

* The form must be received by the deadline above.

* Please either upload or email the required below travel information to info@orderofmalta.org.hk:

(i) Travel Insurace (participants from outside of HK only) and

(ii) Passport or valid travel document - see Section G below.

* Please note that in the unlikely event that the Camp cannot proceed due to unforeseen circumstances, it is not possible to recover any costs incurred for the Camp.

* The term "Organizer" means The Hong Kong Association of the Order of Malta Limited, organizing the Camp, a company limited by guarantee with a registered charity file no. 91/17181 and is exempt from tax under Section 88 of the Inland Revenue Ordinance.

* Useful notes for completion of the Application Form:
Terminology used in the form:

1. Guest* = Young People with Disabilities
2.       Caregiver = Carer of disabled youth
3.       Doctor** = A medical professional accompanying the group
4.       Team leader = The Team Leader is usually a caregiver or a representative of an endorsed association
5.       Volunteer = A person who volunteers to serve at the camp

*.   Guests aged 18 to 35 as at 1 Jan 2026 are eligible to join
** Participation of a doctor is optional.

The processing of the data shall be carried out with the assistance of computerized instruments and on paper. The data shall only be accessable to the Organizers and staff of the Camp, and to any other persons as deemed necessary by the Organizers.

Notes:
* ALL GUESTS, CAREGIVERS AND VOLUNTEERS SHOULD BE OFFICIALLY SPONSORED BY AN ASSOCIATION OF THE ORDER OF MALTA. NO INDIVIDUAL APPLICATION WILL BE ACCEPTED. AN APPLICATION MADE BY AN INDIVIDUAL IN HONG KONG MUST BE ENDORSED BY THE NGO OR OTHER SPECIFIED ORGANISATION TO WHOM THE INVITATION IS SENT.
Section A. Team Information
1. Team Country
or Territory
2. Date of Application

MonthDayYear
Date
3. Name of the endorsing Association of the Order of Malta or other designated organization with regard to Hong Kong applicants
Section B. Application's Information
Team LeaderGuestVolunteer
2. Full Name (as in passport)

First NameMiddle NameLast Name
3. Date of Birth

MonthDayYear
(Please note guest must be aged 18-35 at 1 January 2026)
4. Gender
5. Mobile Phone Number

Area CodePhone Number
6. WhatsApp Number (if different from your mobile number)

Area CodePhone Number
7. Email
example@example.com
8. Address for Correspondence

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
9. Language for conversant
10. T-shirt size
11. Which one you would like to choose for one of the off-site events:
Section C. Diet
Special dietary requirements, if any
Food allergies, if any
Section D. Person to Contact In Emergency
1. Full Name

First NameMiddle NameLast Name
2. Relationship to Applicant
3. Mobile Phone Number

Area CodePhone Number
4. Email
example@example.com
SECTION E - CONFIRMATION, CLEARANCE AND CONSENTS

(Your confirmation / consent are prerequisites to participating in the Camp)
Do you agree that the "Organizer" has the irrevocable and unrestricted right to take, use and make reproductions in any medium now, or hereafter known, any photographs, videos, sound recordings, composites where I am portrayed in whole or in part, taken in the framework of the Camp? This right shall include the right to edit and make changes to such photographs, videos, sound recordings, composites, as the "Organizer" may see fit. Further, that I shall have no right to inspect or approve the use, editing or publication of any such photographs, videos, sound recordings, composites, whether altered or modified?Do you agree that your name and identity may be revealed in photographs, videos, sound recordings, composites or in descriptive text or commentary?Do you agree that the "Organizer", in the framework of the Camp, may use or communicate your contact information as needed?Do you declare, represent and warrant that all the information contained in this form is true and accurate as at the date of submission of this form and shall, unless you provide notification to the contrary, continue to be true and accurate?
SECTION F - INSURANCE AND TRAVEL INFORMATION (if applicable) - to be provided before 20 September 2026

Please email to info@orderofmalta.org.hk
Insurance Information:

If you are coming from a region/country other than Hong Kong, do you have travel insurance* valid from the time you leave for Hong Kong to the time you return to your home country.
If you have the insurance policy, please upload the file!

Cancelof
YesNo
Applicant's Passort Number:
Place of Issue:
Date of Issue:

MonthDayYear
Date
Valid until:

MonthDayYear
Date
*Please provide a copy of your passport

Upload the file here!
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If you are a Hong Kong resident, please provide your Hong Kong ID card number:
Hong Kong ID card number: ( ) XX(X)
Any other remarks/comments:
Section G: Medical Clearance to Participate at the Camp

This section must be filled by the guest (young people with disabilities)
Medical Clearance:

* If you are a youth with disabilities who is applying to be a Guest at the Camp, you will need to be certified by your medical doctor to be fit to participate in the onsite activites at the Camp. In addition, if you are a Guest from a region/country other than Hong Kong, you will need to be certified by your medical doctor that you are fit for travel to Hong Kong.

* The doctor's report should be dated no earlier than 1st June 2026 and should include the following information:

1) Name and signature of the doctor;

2) Name and address of the clinic / hospital;

3) Summary of the medical diagnosis with information such as the medical condition of the Guest, the stability of the illness, date of recent surgery, type of disability, treatment currently being undertaken, prognosis, expected difficulties in management of the Guest, required medication and any other information that may be useful to the Organizers, such as blood type, allergies, and dietary requirements.

4) Certification by the doctor that the Guest is fit for travel to the Hong Kong and to participate in all organized activites during the Camp.

Evaluation of medical information:

*Upon receipt of the application, the Order of Malta Hong Kong's Medical Team will evaluate the suitability of the Guest based on the information contained in the medical report and this form. Guests must be found fit and suitably qualified to participate in the onsite and offsite activites of the Camp. The Medical Team will contact participants for more medical information so as to better understand their medical condition, if the need arises. It reserves the right to decide on the eligibility and suitability of each applicant in partipating in the onsite and offsite activites of the Camp.
YesNo
YesNo
*Please provide a copy of the doctor's certification

Upload the file here!
Cancelof
Blood Type:
Please specify your blood type
Disability - Type of Pathology
Disability - Consequences of Pathology
Specify any medical treatment / medication* needed for the Participant
* Please list (1) medication name; (2) dosage; (3) frequency. Attach a copy of the prescription
Indicate drug allergies, if any
Information of past / recent medical events (e.g. prevailing and recent illnesses, operations etc.) that you would like us to take note
Any other matters which should be highlighted
Yes
Mobility
you can transfer from the wheelchair to a seatyou need a patient lifter
Measurement of the wheelchair
widthxheightxlenght (cm)
* Please bring a manual wheelchair (if you have an electric wheelchair). You must be able to be transferred to a manual wheelchair for activities
If you are bringing a caregiver, please provide the name

First NameLast Name
Gender of the caregiver
Mobile Phone/WhatsApp Number of the caregiver

Area CodePhone Number
Person of General Practioner/Doctor

To be filled by th guest
1. Full Name

First NameMiddle NameLast Name
2. Telephone Number

Area CodePhone Number
3. Email
example@example.com
4. Address for Correspondence

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
SECTION H - Flight Details

(If applicable)
In order to arrange your transfer service to the Jockey Club PHAB Camp, please indicate your travel information as follows:
Airport's Name:

Hong Kong International Airport
Carrier's name
For Arrival
Flight Number
For Arrival
Carrier's name
For Departure
Flight Number
For Departure
Arrival Time

Hour Minutes

AM/PM Option
Arrival Time

Hour Minutes

AM/PM Option
Section I. Camp Fee and Payment
The camp fee is HK$1,900 for each participant. This fee covers airport transfers, accommodations, and excursions. Additionally, we would be immensely grateful for any kind donations to support the camp.

Bank account details:
Bank Account Holder's Name: The Hong Kong Association of the Order of Malta Limited
Bank Name: Industrial and Commercial Bank of China (Asia) Ltd
Bank Code: 072
Bank Account Number: 721-502-00720-4
Bank Address: G/F, Caine Building, 22 Caine Road, Hong Kong
SWIFT Code: UBHKHKHH

FPS code 116360140 (Hong Kong only)

Note: After you have made the bank transfer, please email a copy of the bank transfer to info@orderofmalta.org.hk for our record.
Section J. Release Waiver and Indemnity
1.           These words shall have the following meaning:

a.      “Organizer” means the Hong Kong Association of the Order of Malta Limited, a company limited by guarantee (with a registered charity file no 91/17181) and is exempt from tax under Section 88 of the Inland Revenue Ordinance.

b.     “Released Parties” means the Organizer, its office bearers and staff, its related and affiliated organizations, and the officers, directors, employees, agents, advisers, consultants, representatives, successors-in-title and permitted assigns of each of the foregoing entities.
c.      "Participant" means Guests, corresponding Caregivers, Doctors, Priests, Team Leaders, and Volunteers
2.           In consideration of the Organizer’s acceptance of my participation / presence in the Camp, I agree to the terms and conditions set out below:

2.1     I agree to assume the risks involved and incidental to my participation / presence in the camp (which risks include but are not limited to death or disability) and on my behalf, and on behalf of my heirs, executors and administrators, release and forever discharge the Release Parties of and from all liabilities, claims, actions, damages, costs or expenses of any nature arising out of or in any way connected with the Camp.

2.2     I further agree to indemnify and hold and save harmless each of the Released Parties against any and all such liabilities, claims, actions, damages, costs or expenses including but not limited to all lawyer’s fees and disbursements.

2.3     I understand that the scope of this Release, Waiver and Indemnity includes any claims based on negligence, action, inaction or omission of any of the Released Parties and covers bodily injury (including death) and property damage suffered by me, before, during and after the Camp.

2.4              If I am a Participant, I declare and warrant that I have been certified medically fit to travel and to participate in the Camp.

2.5              I agree and acknowledge that the information furnished in this form is to be used for the purpose of facilitating and enabling the Organizers to provide proper care to me.
2.6              I authorize medical treatment for myself and my repatriation back to my home country at my cost and expense, if the need arises.

3.           I acknowledge that I have read, understood and voluntarily agreed to all the terms set out in this form.

4.      This form shall be governed by the laws of Hong Kong and in the event of any dispute, claim, question or disagreement arising out of the terms of this form or any breach thereof, I agree that I will not resort or proceed to litigation or any other form of dispute resolution.

The above information is true and correct to the best of my knowledge.
Name of the Applicant

First NameLast Name
Signature of the Applicant
Date Signed

MonthDayYear
Date
Should be Empty:

Order of Malta's Asia Pacific Camp 2026 -Application Form

Section A. Team Information

Section B. Application's Information

Section C. Diet

Section D. Person to Contact In Emergency

SECTION E - CONFIRMATION, CLEARANCE AND CONSENTS

SECTION F - INSURANCE AND TRAVEL INFORMATION (if applicable) - to be provided before 20 September 2026

Section G: Medical Clearance to Participate at the Camp

Person of General Practioner/Doctor

SECTION H - Flight Details

Section I. Camp Fee and Payment

Section J. Release Waiver and Indemnity