Charges

Cleaning Charge 

Optional Cleaning Charge: £50 

Friday & Saturday Night (from 18:00)

• Room Hire: £125 (Members £100)
• Refundable Deposit: £100
• Optional Cleaning Charge: £50 

Monday - Thursday (all day), Friday daytime, Sunday evening

• 08:30-12:30 - £60
• 13:00 - 17:00 - £60
• 17:30 - 21:00 - £60

Notes

1. Fee applies for all or partial use of the time slot.
2. If time slots overlap, both must be paid unless otherwise agreed.
3. Hirers must not move furniture between rooms - requests must be made in advance for Brixham RFC staff to do this. 
4. Hirers must leave the room clean, tidy and set as found. All rubbish must be removed by the hirer.
5. If the hirer does not wish to do their own cleaning, the optional £50 cleaning charge must be applied in advance. 

Conditions of Hire

1. Deposit – A £100 refundable deposit is payable at booking. This deposit will be withheld if the room is not returned in its original condition (including cleanliness, furniture layout, and absence of damage). Damage caused
   by the use of blue tack, tape, or adhesives will result in loss of the deposit.
2. Furniture & Set-Up – Furniture may not be moved between rooms unless agreed in advance. Only Brixham RFC staff may move furniture. Access for set-up and decoration is only available during the booked hire period unless otherwise agreed.
3. Access & Timing – Standard hire periods are as stated above. Earlier access, later finishing times, or extended use may be possible subject to prior agreement and other bookings.
4. Use of Premises – The hirer and guests must behave in a manner that does not disrupt or interfere with other club activities. Noise must be kept within reasonable limits. Rudeness or abuse towards Brixham RFC staff will not
   be tolerated. The bar may be closed early and/or the hire terminated without refund.
5. Liability – The hirer accepts full responsibility for the behaviour of their guests. Brixham RFC is not responsible for loss or damage to personal property.
6. Payment – Full payment (hire fee + refundable deposit + optional cleaning charge if chosen) is required to secure the booking. Payment must always be made in advance of the hire – no booking will be confirmed until payment is received in full. The refundable deposit will be returned within 7 days, subject to inspection.
7. Temporary Responsible Person - The hirer accepts that they are the temporary responsible person and accept the responsibilities listed below under Temporary Responsible Person Duties. They must be in attendance for the duration of the booked event. If someone else is to act as Temporary Responsible Person, this must be agreed in writing in advance.  

Payment

Payment can be made in the following ways:

• Cash or card at the club bar
• Bank transfer: Brixham RFC
  • Sort Code: 20-60-88
  • Account: 70245798

Temporary Responsible Person Duties

As the responsible person for the event/function etc., you have legal duties with regards to the safety of those persons assisting at or attending the event.

Before the event or function you should be aware of:
• what fire protection systems are present
• how a fire will be detected
• how people will be warned if there is a fire
• what staff should do if they discover a fire
• how the evacuation of the premises should be carried out
• where people should assemble after they have left the premises and procedures for checking whether the premises have been evacuated
• identification of key escape routes and exits, how people can gain access to them and escape to a place of safety
• arrangements for fighting fire
• specific arrangements, if necessary, for high fire-risk areas
• how the fire and rescue service and any other necessary services will be called
• procedures for meeting the fire and rescue service on their arrival and notifying them of any special risks, e.g. the location of highly flammable materials
• what instruction employees or helpers need and the arrangements for ensuring that this training is given
• limitation on numbers of people
• any chains and padlocks which need removing from fire exits, etc.
• exit doors which are required to be in an open position are secure
• checking that all escape routes are clear of obstructions and combustibles.

Before the event or function you should decide:
• the arrangements for fighting fire
• the arrangements for means of escape for disabled persons
• the duties and identity of staff who have specific responsibilities if there is a fire
• the arrangements for the safe evacuation of people identified as being especially at risk, such as contractors, those with disabilities, children, members of the public and visitors
• how you will proceed if life safety systems are out of order, e.g. fire-detection and alarm systems, sprinklers or smoke control systems
• who will be responsible for calling the fire and rescue service and any other necessary services
• who will meet the fire and rescue service on their arrival and notifying them of any special risks, e.g. the location of highly flammable materials
• your plans to deal with people once they have left the premises, especially children.

At the start of the event or function you should notify all those present about:
• the smoking policy
• the emergency warning signal
• who is supervising and how to identify them
• location of exits and escape routes
• taking only valuables immediately to hand but not to go to collect other belongings
• the location of muster points
• what will happen after that (e.g. re-entry to the building).

During the event or function you should ensure that:
• escape routes and exits do not become blocked
• your smoking policy is adhered to
• no naked flames are started (unless authorised e.g. candles)
• where naked flames are present that combustible material is kept clear
• rooms do not become overcrowded
• noise levels cannot drown out the fire alarm
• if necessary, the number of persons in your premises is limited or controlled