Licenses/Health Codes: All food and beverage vendors must have required food or beverage licensing and current Health Department inspections for mobile units.
Insurance: Food and beverage vendors must carry Liability Insurance of at least $1M and must submit a certificate of insurance naming AAC as additionally insured at least 1 week prior to the event.
Arriving and leaving: Food/beverage vendors may arrive any time AFTER 9:00am. Grounds open to the public from 11:00am - 4:00pm. Food trucks and beverage vendors may begin to breakdown any time after 3pm. Food/beverage vendors will be first to leave starting at 4pm.
If a vendor has an emergency and needs to leave early, an AAC staff member must be notified and will help the vendor to arrange an early load-out. Failure to notify an AAC staff member before leaving will impact future acceptance.
Parking: Parking is limited. If the mobile food/beverage vendor is accompanied by additional vehicles, they must be parked in the designated mobile food vendor area. If this area is full, all additional vehicles must use the overflow parking area located across the street at the corner of Meetinghouse Rd & Greenwood Ave. If you require accessible parking, please ask and we will direct you to accessible parking onsite.
Rain Date: This event is rain or shine and vendors should be prepared for inclement weather. The event will ONLY move to the designated rain date in the event of dangerous weather conditions. If weather conditions are dangerous on the rain date as well, AAC reserves the right to cancel the craft fair due to hazardous or severe weather. No credits or refunds will be given. All weather-related changes will be called 48 hours in advance.
If the fair is cancelled due to weather, food vendors will be given a 50% refund. This is ONLY for food vendors due to the perishable nature of their products.
Vendor Cancellations: All cancelations must be submitted via email. A 50% refund of the vending fee will be given if the vendor cancellation is up to one month prior to the fair. No refunds will be given if the cancelation is within one month of the fair date. Any “no-shows” will not be allowed to participate in future fairs.
Consent to Photography and Videography:
Participants may be photographed/videotaped while present during an event at AAC. Participants consent to the reproduction and use of any such photographs and videotapes by AAC for educational, public relations and/or promotional purposes and waive any claim by the participant, or anyone claiming under or through them, for compensation of any kind in exchange for such photographs, videotapes, and use. If you prefer not to consent, please let us know.
Conduct: We expect vendors interactions with the AAC staff, volunteers, their fellow vendors, and customers to be conducted in a cooperative, courteous, and professional manner. Please be respectful of your adjacent vendors. Please keep in mind this is a family-oriented event.
Marketing: Thank you for sending us your logo (jpeg or pdf) for us to use in our marketing material. Please help us to promote YOU by liking and sharing our Craft Fair social media posts and website page: https://abingtonartcenter.org/craft-fairs/
Media Acclaim: Please send us any print articles, online article links, awards or any other public acclaim you/your business have received. We'd like to advertise your successes!