Online Course Enrollment Request & Participation Acknowledgement

Global Online Academy

Parents: Sign at the bottom of this form to acknowledge the following conditions related to your child’s participation in a Global Online Academy (GOA) course.

• Student Skill Requirements: GOA courses are academically rigorous and require a mix of synchronous and asynchronous work in collaboration with a teacher and fellow students in other time zones. Completing a course of this type requires self-discipline, self-motivation, and organizational skills. Not all students are well-suited to GOA courses.

GOA Course Logistics

• Prerequisites & Course Materials: Some GOA courses have prerequisites or require materials or books to be purchased by the family. These requirements are listed in the course description in the Hawken course catalog and GOA catalog.
• Course Schedule: GOA semester schedules do not follow the Hawken schedule. This means that school breaks and days off for Hawken are generally not days off for GOA. GOA courses also often overlap with fall Intensives, which may affect travel Intensives.
• Study Support: Students who take an AP course through GOA will also be enrolled in a studio block for mentored study time and will be required to take the AP exam.
• Add/Drop Deadlines: GOA provides a limited window in which courses can be added and dropped after the semester has begun. The GOA Site Director will provide these dates upon request, and they are also shared with the contingency packet, if applicable. 
  • The initial deadline allows courses to be dropped with no financial penalty
  • The second deadline allows courses to be dropped, with 50% of the cost of the course being charged to the family
  • From the final deadline on to the end of the semester, courses can be dropped, with 100% of the cost of the course being charged to the family
• Courses that are not dropped will appear on the transcript and be included in the student’s GPA calculation.

Enrollment Process

• Approval: Students must receive approval to enroll in a GOA course. Approval requests will be sent to their advisor, the Dean of Students, and the multi-tier system of support team for review.
• Enrollment Requests: Once approved, students must request enrollment themselves through the GOA platform. Instructions will be provided by the GOA Site Director following approval. If a student has a contingency plan to complete the course, this will be provided to the student and parents and both must sign before the enrollment request is submitted.

Grades & Academic Support

• Communication from GOA: GOA communicates with the Site Director on a weekly basis about general student performance. Concerns raised in weekly communications will be forwarded to students and advisors by the dean. Individual teachers may communicate with the Site Director, student, and parents via email when there is a specific concern about a student’s performance. When the Site Director is notified of these concerns, they are passed on to the Dean of Students and the multi-tier system of support team, who will follow up with the student and take the necessary action steps to support the student.
• Grades: Students are issued mid-semester and final grades. These grades are shared with families via email from GOA, and are also available in HawkNet.
  • GOA courses dropped after the final deadline will be given a WP (withdrawn passing) or WF (withdrawn failing) grade, depending on the status of the course at the time of the drop
  • Seniors should note that mid-semester changes to GOA courses may affect transcripts sent to colleges
• Listing on Transcripts: GOA courses and grades are listed on student transcripts by the course title only (no “GOA”), and calculated like any academic course taken on campus.

Course Costs

• Course Cost Responsibility: GOA courses are paid for by Hawken unless:
  • The student is already taking six academics in either semester
  • The student drops the course after the full refund period
  • The student fails the course
  • The student is in a grade not typically approved to take an online course (9th and 10th grades)
  • The student takes the class in the summer term
  • The student takes more than one GOA course in a single semester
  • The course is also offered as an on-campus course during the school year and the department chair hasn’t approved it as a course option for the student (typically to mitigate schedule conflicts)
• Invoice for Course Cost: If a family is required to pay for a GOA course, they will receive an invoice from the Business Office. GOA courses are $577 per semester ($1,154 for year-long courses), with the cost subject to change.

I/we acknowledge the conditions listed above and will reach out to the GOA Site Director with any questions. By entering my full name below, I attest that this constitutes my legal electronic signature on this document.

BYU Online Courses

Parents: Sign at the bottom of this form to acknowledge the following conditions related to your child’s participation in a Brigham Young University (BYU) online course.

• Student Skill Requirements: BYU courses are academically rigorous and asynchronous. Completing a course of this type requires self-discipline, self-motivation, and organizational skills. Not all students are well-suited to BYU courses.

BYU Course Logistics

• Prerequisites & Course Materials: Some BYU courses have prerequisites or require materials or books to be purchased by the family.
• Course Schedule: BYU courses are asynchronous and do not follow the Hawken schedule. They must be completed during the semester specified for the course on the student’s Hawken course schedule.
• Add/Drop Deadlines: 
  • BYU courses may be added and dropped following teacher guidelines as well as the policies of the online platform.

Enrollment Process

• Approval: Students must receive approval to enroll in a BYU course. Approval requests will be sent to their advisor, the Dean of Students, and the multi-tier system of support team for review.
• Enrollment Requests: Once approved, students must enroll themselves through the BYU platform. Instructions will be provided by their teacher following approval. If a student has a contingency plan to complete the course, this will be provided to the student and parents and both must sign before the enrollment request is submitted.

Grades & Academic Support

• Communication from BYU: BYU does not communicate with Hawken about student performance. Communication happens directly with the student, and the student must communicate with their advisor and/or the multi-tier system of support team, who will follow up with the student and take the necessary action steps to support the student.
• Grades: Students are issued mid-semester and final grades. These grades are shared with students via email from BYU, and are also available in HawkNet.
  • BYU courses dropped after the final deadline will be given a WP (withdrawn passing) or WF (withdrawn failing) grade, depending on the status of the course at the time of the drop
  • Seniors should note that mid-semester changes to BYU courses may affect transcripts sent to colleges
• Listing on Transcripts: BYU courses and grades are listed on student transcripts by the course title only (no “BYU”), and calculated like any academic course taken on campus.

Course Costs

• Course Cost Responsibility: BYU courses are paid for by Hawken unless:
  • The student is already taking six academics in either semester
  • The student drops the course after the full refund period
  • The student fails the course
  • The student is in a grade not typically approved to take an online course (9th and 10th grades)
  • The student takes the class in the summer term
  • The student takes more than one BYU course in a single semester
• Invoice for Course Cost: If a family is required to pay for a BYU course, they will receive an invoice from the Business Office.

I/we acknowledge the conditions listed above and will reach out to my student’s advisor with any questions. By entering my full name below, I attest that this constitutes my legal electronic signature on this document.

Other Online Courses

Parents: Sign at the bottom of this form to acknowledge the following conditions related to your child’s participation in an online course. Students may take online courses other than BYU or GOA courses, typically in the context of a class, studio, or other teacher-supervised learning experience.

• Student Skill Requirements: Online courses are academically rigorous and usually totally asynchronous. Completing a course of this type requires self-discipline, self-motivation, and organizational skills. Not all students are well-suited to independent online courses.

Online Course Logistics

• Prerequisites & Course Materials: Some courses have prerequisites or require materials or books to be purchased by the family. This information will be provided in the course information on the specific course platform.
• Course Schedule: Courses are asynchronous and do not follow the Hawken schedule. They must be completed during the semester specified for the course on the student’s Hawken course schedule.
• Add/Drop Deadlines: Online courses may be added and dropped following teacher guidelines as well as the policies of the online platform.

Enrollment Process

• Approval: Students must receive approval to enroll in an online course. Approval requests will be sent to their advisor, the Dean of Students, and the multi-tier system of support team for review.
• Enrollment Requests: Once approved, students must request enrollment themselves through the online course platform. Instructions will be provided by their teacher following approval. If a student has a contingency plan to complete the course, this will be provided to the student and parents and both must sign before the enrollment request is submitted.

Grades & Academic Support

• Communication from Course Instructor: Online course platforms do not communicate with Hawken about student performance. Communication happens directly with the student, and the student must communicate with their advisor and/or the multi-tier system of support team, who will follow up with the student and take the necessary action steps to support the student.
• Grades: Students are issued mid-semester and final grades. These grades are shared with students via email from the course platform, and are also available in HawkNet.
  • Online courses dropped after the final deadline will be given a WP (withdrawn passing) or WF (withdrawn failing) grade, depending on the status of the course at the time of the drop
  • Seniors should note that mid-semester changes to online courses may affect transcripts sent to colleges
• Listing on Transcripts: Online courses and grades are listed on student transcripts by the course title only and do not specify that the course was taken online. Grades are calculated like any academic course taken on campus.

Course Costs

• Course Cost Responsibility: Online courses are paid for by Hawken unless:
  • The student is already taking six academics in either semester
  • The student drops the course after the full refund period
  • The student fails the course
  • The student is in a grade not typically approved to take an online course (9th and 10th grades)
  • The student takes the class in the summer term
  • The course is also offered as an on-campus course during the school year
• Invoice for Course Cost: If a family is required to pay for an online course, they will receive an invoice from the Business Office.

I/we acknowledge the conditions listed above and will reach out to my student’s advisor with any questions. By entering my full name below, I attest that this constitutes my legal electronic signature on this document.