2026 Olmsted Plein Air Invitational Volunteer Information and Sign-Up

Olmsted Plein Air Invitational Volunteer Information and Sign-Up

The 12th Annual Olmsted Plein Air Invitational is a production of Olmsted Arts, Inc. - a 501 (c)(3) nonprofit organization.
Thank you for your interest in volunteering for the 12th Annual Olmsted Plein Air Invitational (April 18-26, 2026). Please complete all contact information and make selections based on your interest and availability. Prior to the event we will offer several volunteer orientations (via Zoom) which will provide an opportunity to give most currrent information, roles/responsibilities and Q&A.

Our Exhibition Gallery is located at 1380 Atlantic Drive, Suite 14125, Atlanta 30363. This is in the Atlantic Station development (17th Street in Midtown Atlanta) and just behind Hotel 12. Please always plan for traffic and travel times. More specific directions and parking instructions will be provided in our volunteer orientations.

Reporting Hours Worked - We ask all volunteers to report hours worked. It is important to us that we track your impact on the event. It is also important that we include your generous donation of time and talent in our narrative to potential financial donors/supporters.

When reviewing the available volunteer slots below you may notice some gaps. This means the available slots for a certain time or day are filled. Only available slots will appear.
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Gallery Docent/Sales/Greeter - Choose as few or as many as you can work. Docents work in the exhibition gallery, located at

Saturday, April 18 11:00 a.m.-3:00 p.m.Sunday, April 19 11:00 a.m.-3:00 p.m.Monday, April 20 9:45 a.m.-1:30 p.m.Monday, April 20 1:15-4:15 p.,m.Tuesday, April 21 9:45 a.m.-1:30 p.m.Tuesday, April 21 1:15 p.m.-4:15 p.m.Wednesday, April 22 9:45 a.m.-1:30 p.m.Wednesday, April 22 1:15 p.m.-4:15 p.m.Thursday, April 23 9:45 a.m.-1:30 p.mThursday, April 23 1:15 p.m.-4:15 p.m.Friday, April 24 9:45 a.m.-1:30 p.m.Friday, April 24 - 1:15 p.m.-4:15 p.m.Saturday, April 25 - 9:45 a.m.-1:30 p.m.Sunday, April 27 - 9:45 a.m.-1:30 p.m.Sunday, April 27 - 1:15 p.m.-4:15 p.m.
Bar Tender - the most popular person in the room who gets to know everyone. Pour beer/wine/soft drinks. Know how to open a beer, uncork a wine bottle, smile. offer a glass and napkin? This may be the job for you.

Wednesday, April 22 5:45 p.m.-8:45 p.m.Tuesday, April 21 Artist Welcome 5:45 p.m.-8:45 p.m.Thursday, April 23 BIG Petite Reveal 5:45 p.m.-8:45 p.m.Friday, April 24 5:45 p.m.-8:45 p.m.Saturday, April 25 5:15 p.m.-9:15 p.m.
General Administratiion - needed in advance and during the event. Days/times flexible. Duties to include follow up with Housing Hosts, Sponsors and Friends. Tracking volunteer hours, phone follow-ups/reminders, maintain a running list of painting sales, keeping up with supplies, phone call/emails, etc. Home based or in gallery/HQ space.

We will contact you to talk specific scheduling and tasks.
Competition Panels Prep and Paint (Saturday, April 12 - 10:00 a.m.-3:00 p.m.)

We have thirty panels - 4 feet wide and 7 feet tall - to be patched, sanded and painted in preparation of the evening event on April 26. This activity will occur at our equipment storage unit on Clairmont Road, NE. Wear old clothes.
Hang the Show - On Saturday, April 25 the gallery will close at 1:30 p.m. to allow time to hang the competition paintings. A maximum of 54 paintings will need to be hung in preparation for judging and for the awards presentations that evening. Volunteers are asked to arrive by 1:30 p.m. to help with prep work. We begin hanging at 1:30 and have till 3:30 to complete the task.

We will be in touch to discuss timing, tools, and tasks.
Artist Sherpa - (no mountain climbing involved) This position is very flexible and ideal for aspiring artists. You will be assigned one or more Olmsted Artists to offer your assistance and knowledge of the city. This can be done by phone or in person. Requires friendly attitude, smiles, familiarity with city/metro area and able to advise on places to paint, directions, traffic patterns, etc. We are embracing the "urban" built environment this year so knowledge of intown is key.

We will contact you to provide more details, assign an artist or artists.
Evening Events - Gallery Docent/Sales

Tuesday, April 21 5:45 p.m.-8:45 p.m. Gallery Docent/Sales/Greeter - Artist Welcome Reception is the first opportunity for collectors/afficionados to see and meet the Olmsted Artists 2025. Lite bites, beverages, music.Thursday, April 23 5:30 p.m.-8:45 p.m. Gallery Docent/Sales/Greeter - BIG Petite Reveal. The debut of petite paintings - those smaller than 8x10 - plus attendees will vote on their favorite.Saturday, April 25 5:15 p.m.-9:15 p.m. Gallery Docent/Sales/Greeter - Artist Awards & Collectors Soiree. Please note: to sign up for this event you must have worked at least two shifts or 8 hours volunteer time prior to this event. Food, beverages, music.
PaintQuick is an outdoor painting frenzy. Artist Check-in begins 7:30 a.m., artists begin painting at 8:00 a.m. Sales/Crowd Control 9:30 a.m. The PaintQuick will be held in Winn Park in the Ansley Park neighborhood in Midtown Atlanta (blocks from Colony Square, Woodruff Arts Center, Peachtree Street)

Artist Check-In, Canvas Authentication 7:15 a.m.-8:30 a.m.Sales/Crowd Control 9:15 a.m.-12:15 p.m.Photographic Documentation - (for those armed with cell phones or digital cameras)
Photographic Documentation - (for those armed with cell phones or digital cameras) We utilize event photos in many ways but sometimes things get so busy, we forget to take photos. We need people who can focus on photos. A shot list will be provided and beyond that, you can get creative.

Tuesday, April 22 5:45 p.m.-8:45 p.m.Thursday, April 24 5:45 p.m.-8:45 p.m.Saturday, April 26 5:45 p.m.-8:45 p.m.
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