2026 West Coast Women's Show & West Coast Family Show

Exhibit Space Application & Contract

This agreement serves as both your application and contract and outlines the terms and conditions of your participation in either the West Coast Women’s Show or the West Coast Family Show, taking place at TRADEX in Abbotsford on November 20, 21 and 22, 2026.

Exhibitors participate in one show only. Show participation and booth zoning are determined by the selections made within this application and are confirmed by Show Management.

Application Process
- Exhibitors select their intended show and booth zone within this application.
- Show Management will assign booth placements based on exhibitor preferences whenever possible. If preferred choices are unavailable, the next best option will be assigned based on availability and suitability.
- An invoice confirming participation will be sent to the email address provided.
- The invoice will reflect the contracted price for the approved exhibit space and show classification.
Payment Schedule
- 34% deposit due upon receipt of invoice
- 33% balance due on May 15, 2026
- Final 33% balance due on August 15, 2026
Booth space will not be designated, confirmed, or held without payment in accordance with the payment schedule above.

Booth Pricing

Standard Exhibit Spaces
- 10' x 10' – $1,499
- 10' x 15' – $2,149
- 10' x 20' – $2,799
- 10' x 30' – $4,199
- 20' x 20' – $5,499
- 5' x 10' – $829 (reserved for very small or home based businesses)
Christmas Marketplace
- 10' x 10' – $1,079
- 5' x 10' – $629
Booth Premiums (in addition to the booth rate)
- Corner, 10' x 10' or bigger – $250 per corner
- Corner, 5' x 10' – $125 per corner
- Centre Aisle – $250 per booth
Pricing reflects participation in the selected show and approved booth zone.

Key Policies
- Show Management reserves the right to make changes to the floor plan, show layout, zoning, and booth assignments at its discretion.
- Booth assignments and show classification are confirmed by Show Management based on the selections made in this application.
- Electrical, plumbing, rigging, and other utility services are not included and may be ordered separately by exhibitors.

Exhibit Categories & Eligibility

The West Coast Women’s Show is curated for exhibitors whose products or services are primarily marketed to women.

The West Coast Family Show is curated for exhibitors whose products or services are household based, family oriented, or broadly targeted to a general audience.

The Christmas Marketplace is curated for exhibitors offering original, handmade, or artist-designed products that are made in Canada. Products must be created by the exhibiting artist or maker. Imported, mass-produced, or resale products are not permitted in the Christmas Marketplace.

Exhibitors must apply to the show that best aligns with their primary target audience. Submission of an application does not guarantee acceptance.

Show Management reserves the right to determine exhibitor eligibility, suitability, show classification, and final booth placement.

Multi-Level Marketing (MLM) Exhibitors
- Only one representative per MLM company is permitted.
- MLM exhibitors are required to book a minimum 10' x 10' booth.
- Booth sharing or subletting is not permitted.
What Is Included With Your Booth

Booth Setup and Amenities
- 8' back drape and 3' side drape
- Aisle carpet throughout the show
Exhibitor Credentials and Listings
- Exhibitor badges (5 per 10' x 10' booth, 10 per 10' x 20' booth, 3 per 5' x 10' booth)
- Basic online exhibitor listing including company name, logo, booth number, and short description
- Company name and booth number listed in the official show guide
- 15 VIP tickets mailed to the address provided at least one month prior to the show
Logistics and Support
- 24 hour security during the show
- On-site storage for boxes, crates, and pallets
- On-site material handling, including forklift time
- Hand carts and trolleys available for exhibitor use
- Comprehensive Exhibitor Services Manual and exhibitor bulletins
Marketing and Exposure
- Pre-show promotional materials and exhibitor sharing kit
- Major advertising and promotional campaign
- Opportunities for social media contests
- Opportunities for speaking opportunities on stage
- Opportunities for editorial pitches
- Face to face interaction with thousands of qualified prospective clients
- Access to Western Canada’s largest family and women focused consumer audiences
- First right of refusal for exhibit space in the following year
- First opportunity on sponsorships and show features
- Ticket discount code to share with your audience
Exhibitor Resources and Perks
- Pre-show materials on maximising participation
- Hotel discounts for exhibitors
- Parking discounts for exhibitors
- Access to show suppliers for décor rental
- Professional show management
Food and Beverage Exhibitors
- Food and beverage exhibitors may sell pre-packaged products for off-site and take-home consumption.
- Food and beverage exhibitors may sample products at the show, subject to Fraser Health approval.
- Food and beverage exhibitors are not permitted to sell food for on-site consumption.
- Food trucks are not permitted at the show.
- Licensed liquor manufacturers with an on-site store endorsement are permitted to sell packaged liquor and samples within the Christmas Marketplace of the West Coast Family Show.

Exhibitor Information
Company Name*
Show Guide Listing Name*
The company name you want to appear in the show guide.
Contact Name*

First NameLast Name
Email Address*

Confirmation Email
Phone Number*
Company Address*

Street Address

Street Address Line 2

CityProvince / State

Postal / Zip CodeCountry

Company & Product Information
Will you be sampling, handling, preparing, or cooking food and / or beverages in your booth during the show?*

YesNo
Will personal services — hair, tattooing, electrolysis, waxing, skin treatments, etc. — be done in your booth during the show?*

YesNo
Are you displaying a vehicle; is a vehicle part of your booth display; or is a vehicle critical to the setup of your booth e.g., you need to pull a trailer into position as part of your booth display?*

YesNo
Which show or marketplace are you applying to exhibit in?*

West Coast Women's Show — Products or services primarily marketed to women.West Coast Family Show — Household based, family oriented, or broadly targeted products or services.Christmas Zone — Original, handmade, or artist designed products made in Canada by the exhibiting artist or maker.
Product Information*
Please list the products you intend to display or sell in your booth, along with the manufacturer or producer of each product. Only products listed here and approved by Show Management may be displayed or sold at the show or marketplace. A detailed item by item list is not required. For example, if you produce candles, you may simply write, Candles designed and produced by our company.
Company Description*
Please provide a description of your company, its history, how long it has been in operation, etc.
Website Address*

Financial Summary & Agreement
Exhibit Space
Exhibit Space Premiums
5% GST
BOOKING TOTAL
Comments
How did you hear about the West Coast Women's Show?*
If an exhibitor referred you, please include their contact name and company name.
How did you hear about the West Coast Family Show?*
If an exhibitor referred you, please include their contact name and company name.
Terms & Conditions*

I agree to the Terms & Conditions of the Exhibit Space Application & Contract.
Terms & Conditions*

I agree to the Terms & Conditions of the Exhibit Space Application & Contract.
Signature*

Clear
My signature indicates that I have read, understood, and accepted the terms and conditions outlined above.
Lead Status
Should be Empty:

Exhibitor Information

Company & Product Information

Exhibit Space Request

Financial Summary & Agreement