Language
English (US)
Spanish (Latin America)
NEW CLIENT APPOINTMENT CONSULTATION FORM
Personalized hair artistry begins with trust, communication, and realistic goals. This consultation helps ensure safe, aligned hair services. Please answer as honestly and thoroughly as possible — there are no “wrong” answers.
1. Client Information
Full Name:
*
First Name
Last Name
Preferred Name (if different):
Pronouns (optional):
She / Her
He / Him
They / Them
Prefer not to say
Other
Phone Number:
*
Please enter a valid phone number.
Format: (000) 000-0000.
Email Address:
*
example@example.com
Optional — Instagram Handle (or other social media account) If you want to be tagged in before/after photos, video content, etc.
Preferred Method of Contact:
*
Text
Call
Email
Either
Back
Next
2. Your Current Hair Snapshot
This helps establish a starting point before we begin planning your service.
How long is your hair?
*
Extra Short (By The Ears)
Short (Chin-Length)
Medium (Shoulder-Length)
Long (Bra or Mid-back)
Extra Long (Waist-Length)
Longer (Butt-, Knee-Length or longer)
What is your hair type?
*
Straight/Liso
Wavy/Ondulado
Curly/Risado
Kinky/Ensortijado
How would you describe your natural hair texture?
*
Fine
Medium
Coarse
Unsure
How would you describe your hair density/thickness? / Densidad de cabello?
*
Low
Medium
High
Unsure
What is your natural hair color?
*
Is your hair currently color-treated?
*
No, it’s virgin
Yes, partially colored
Yes, fully colored
Unsure
Are you currently experiencing any hair concerns? (Check all that apply. If none, feel free to leave blank.)
Dryness
Breakage
Excess shedding/hair fall
Frizz
None of the above at the moment
For better assistance in choosing the right services, PLEASE UPLOAD CURRENT PHOTOS/VIDEOS* OF YOUR HAIR IN NATURAL LIGHTING. [*FRONT, BACK & SIDE — Additional angle of hair pulled up/back to show hairline is helpful if getting root color, highlights or halo color placement, or if you have stubborn greys.] Please make sure hair is clean (a lil styling product is okay), dry and in it’s natural state. Best lighting is recommended by window or doorframe; not in direct sunlight, nor in shade. (This helps provide hair color accuracy and better planning for your goals. Avoid harsh or fluorescent lighting, as this can alter true color in photos.) Thank you!
Browse Files
Drag and drop files here
Choose a file
Cancel
of
Back
Next
3. Color Application History
Color history affects lift, tone, longevity, and predictability. These questions help avoid uneven results and unexpected reactions.
When was your most recent color service?
Within 6 weeks
2-3 months ago
4-6 months ago
Over 6 months ago
I don’t remember
Was your color applied professionally or at home?
Professionally
At home
A combination of both
What service did you have done/do? Any and all details help! (Ex: Covered roots/maintenance (grey), highlights, rainbow/creative color, bleach and tone, etc.)
What type(s) of color have you used in the past?
Permanent color (Covers greys or alters natural root color)
Demi-permanent (Gloss or toners fall in this category)
Semi-permanent or direct dye (fashion colors/vivids)
Box dye
Henna or metallic dyes
Unsure
Have multiple layers of color been applied over time without fully removing previous color?
Yes
No
Unsure
Have you ever experience any of the following?
Uneven color
Banding
Rapid fading
Unexpected warmth or darkness
None
Anything you’d like me to know about your past color experiences? (Optional)
4. Chemical & Smoothing Service History
This is critical for preventing breakage and other chemical conflicts, as well as protecting your hair’s integrity.
Have you ever received a chemical or smoothing service?
*
No
Yes
Unsure
Which services have you had? (Check all that apply)
Keratin treatment
Chemical smoothing
Relaxer
Perm
Japanese straightening
Brazilian Blowout
None
If yes, please list the type of service and brand (if known):
Approximate date of your most recent chemical or smoothing service:
-
Month
-
Day
Year
Date
Was your hair virgin at the time of that service?
Yes
No
Unsure
Have multiple chemical services ever been layered on your hair?
Yes
No
Unsure
Anything you’d like me to know about your past chemical services? (Optional)
Back
Next
5. Scalp Comfort & Sensitivity
Your scalp health matters just as much as your hair. Scalp reactions should never be a surprise!
Have you ever experienced itching, burning, or discomfort during a hair service?
*
Yes
No
If yes, please describe what happened:
Do you currently experience any of the following? (Check all that apply. If none, feel free to leave blank.)
Flaking
Tightness
Redness
Excess oil
Product sensitivity
None
Are you aware of any allergies to hair products or ingredients?
*
Yes
No
If yes, please list below:
6. Medications & Health Factors
This information is confidential and helps ensure safe and realistic service planning.
Are you currently taking any medications that may affect your hair or scalp?
Hormonal medications (birth control, etc.)
Acne treatments (such as retinoids, Accutane, etc.)
Antidepressants
Thyroid medication
Other
None
Please specify (optional):
Have you experienced any of the following within the past year?
Major illness
Surgery
Pregnancy or postpartum changes
Significant hormonal shifts
None
Back
Next
7. Daily Routine & Lifestyle
This helps predict wear-and-tear between appointments.
How often do you wash your hair?
*
Daily
Every other day
2-3x/week
Once a week
Less often
Do you regularly use hot tools?
Yes
Occasionally
Rarely
If yes, please select all that apply
Blow dryer
Flat iron
Curling Iron
Hot comb
Other
Do you regularly:
Swim (pool or ocean)
Spend extended time in the sun
Wear hats, helmets, or protective head gear
Wear your hair in tight styles (ponytails, buns, braids, etc.)
Work in drying or harsh environments
Are you currently using any hair products that are:
High in protein
Alcohol-heavy
Unknown ingredients
Salon professional only
8. Past Experiences & Preferences
We learn from what didn’t work.
Have you ever had a hair service that didn’t meet your expectations?
Yes
No
If yes, what didn’t you love? (Check all that apply)
Color result
Tone
Cut shape
Texture or smoothing result
Damage or breakage
Maintenance level
Please explain:
Back
Next
9. Maintenance & Lifestyle Alignment
Great hair should fit your life, not fight it!
How often do you typically return for hair appointments?
*
4-6 weeks
8-12 weeks
A few times a year
Less / as needed
Your ideal maintenance level:
*
Low-effort
Moderate upkeep
High-maintenance (I’m committed!)
Are you open to at-home care recommendations if needed to maintain results?
*
Yes
Somewhat
Prefer minimal routine
10. Goals & Expectations
This is where we align your vision with reality.
What are your main goals for this appointment? (Please share a brief description of the service(s) you’re interested in booking.)
*
What do you love about your hair right now?
Anything you absolutely want to avoid?
Preferred Appointment Date (Option 1)
*
-
Month
-
Day
Year
Date
Preferred Appointment Date (Option 2)
-
Month
-
Day
Year
Date
Preferred Appointment Date (Option 3)
-
Month
-
Day
Year
Date
Back
Next
11. Privacy, HIPAA & Client Information Protection
Your privacy and trust are very important.
All information shared in this consultation form is treated as confidential and is used solely for the purpose of providing
safe, informed, and personalized hair services.
While your information is protected and stored securely, this form is not on a HIPAA-compliant platform. By submitting, you consent to share this information for the purpose of receiving personalized hair care.
How your information is used:
To assess hair and scalp history
To plan appropriate services and product selections
To avoid contraindications, sensitivities, or chemical conflicts
To ensure realistic expectations and long-term hair health
How your information is protected:
Forms are stored securely within
SSL-protected, password-protected platforms
Information is accessed
only by Alexis Sandoval
Data is never sold, shared, or distributed to third parties
Health-related information is collected
only as necessary for service safety
Storage & Retention:
Client intake forms are retained securely for professional record-keeping
Information is updated as needed and can be requested for review or deletion.
Client Acknowledgement:
I confirm that the information provided is accurate to the best of my knowledge.
*
I understand that results may vary based on hair history and condition.
*
I consent to the collection, use, and secure storage of my information for the purpose of planning personalized hair services. I understand that this form is SSL-protected but not fully HIPAA-compliant. (My information will only be viewed by Alexis Sandoval and used for service planning.)
*
Signature
*
Today’s Date:
*
-
Month
-
Day
Year
Date
Thank you for taking the time to share! I can’t wait to create something aligned, intentional, and realistic for you. Please click submit below when you have completed all required fields.
Continue
Continue
Should be Empty: