Pizza Vendor Requirements
1. Equipment
Vendors must provide a fully functional mobile pizza oven, food truck, or approved on-site preparation setup capable of serving fresh pizza during the event. All equipment must comply with applicable health, safety, and fire regulations.
2. Staffing
Vendors are responsible for staffing their booth with friendly, professional personnel. Branded attire is strongly encouraged. Vendors are expected to actively engage attendees and may offer demonstrations or samples where permitted.
3. Supplies
Vendors must maintain an adequate supply of ingredients, packaging, and serving materials throughout the event. A contingency plan must be in place to address any delays or shortages.
Payment Terms
1. 10% Vendor Fee
Pizza vendors agree to pay 10% of total gross sales as a participation fee, as outlined during registration.
2. Payment Deadline
All vendor fees must be paid in full same day prior to leaving the event. Failure to complete payment may result in removal from the event.
Event Guidelines
1. Setup and Cleanup
Vendors must complete booth setup at least one (1) hour prior to event opening and maintain a clean, organized, and safe space throughout the event. Vendors are responsible for full cleanup at the conclusion of the event.
2. Compliance
Vendors must comply with all event schedules, load-in and load-out instructions, waste disposal requirements, and utility guidelines provided by event management.
Pizza Vendor Booth Includes
20 x 10 booth space for sales and guest interaction
Access to potable water and electricity hookup (as available)
Business mention by the main stage emcee during the event
Inclusion in post-event recap featuring photography and video highlights
Organizer Responsibilities
1. Coordination
Original ME will serve as the primary point of contact and will oversee overall event coordination, promotion, and marketing for Dallas Pizza Fest 2026.
2. Business Decisions
Original ME will not make operational or business decisions on behalf of any vendor without written consent or written instruction from the vendor.
Vendor Responsibilities
1. Signage
Vendors agree to allow placement of Dallas Pizza Fest 2026 signage if requested.
2. Event Setup Time
Vendor load-in and setup is scheduled between 9:00 AM and 10:00 AM on the day of the event.
3. Equipment
Branded tents, tables, chairs, and generators are permitted, subject to event safety guidelines and approval.
Effect of Cancellation (Force Majeure)
In the event the Event is canceled, postponed, or interrupted, in whole or in part, due to circumstances beyond the control of the parties including but not limited to acts of God, severe weather, fire, flood, labor disputes, civil unrest, or threats to public safety, the Vendor shall be entitled to a refund of the Temporary Food Permit fee, or a prorated portion thereof if the Event occurs only in part.