2026 SHPE National Convention Bulk Registration Commitment Form

SHPE Event Bulk Registration Commitment Form

2026 NATIONAL CONVENTION
>>>Important Note: multiple submissions will not be accepted. If you need to submit multiple requests that will be paid separately, please submit a support ticket HERE. For edits/modifications, please submit a support ticket HERE.
IMPORTANT:
- Submission of a Bulk Registration Request triggers invoice creation.
- Registration quantities are final once submitted.
- Bulk registrations cannot be reduced.
- Bulk registrations are non‑refundable.
- Because SHPE provides a Quote Request process, chapters are responsible for confirming funding and finalizing their attendee count before submitting a Bulk Registration Request.
-----------------------------------------------------------

SHPE Bulk Registration allows chapters to purchase a minimum of 5 or more registrations using a university/college check or credit card. This process, outlines below, shows how to request and register for SHPE events using a promo code. Chapters will receive a promo code after agreeing on payment terms.

*For Exhibitor Registration, do not fill out this form. Please email Exhibits@shpe.org
Event Bulk Registration Process:

Step 1: Complete the SHPE Event Bulk Registration Invoice Request Form. A notification will be sent to SHPE Registration Team upon submission.

Step 2: Once confirmed, SHPE’s Finance Department will generate and email an invoice to the requestor and chapter advisor within 2–3 business days. The invoice cannot be modified once issued. Full payment is due by the invoice due date.

Note: The form follows SHPE's cancellation policy — NO EXCEPTIONS!

STEP 3: Submit payment by the invoice terms:

Credit Card: Pay online via the secured portal linked on the invoice.
Check: Payable to SHPE and mailed to:

Society of Hispanic Professional Engineers

ATTN: FINANCE DEPARTMENT

P.O. BOX 450970

Laredo, Texas 78045

STEP 4: Within 2–3 business days of payment receipt, SHPE will email the unique bulk registration discount code to the listed contact person.

[The contact person is responsible for distributing the code within the chapter. SHPE is not responsible for misuse or unlawful distribution]

STEP 5: SHPE members will register for the event using the code at checkout. Members must use the code to be considered registered. An active SHPE membership is required for all events. For membership questions, email Membership@SHPE.org.
Special Note:

Bulk requests submitted prior to 9/9 qualify for the Early Bird Price.*

* Single ticket purchases are available through the website ONLY.

Deadline

Deadline to submit bulk registration requests: 10/1

Invoices are due upon receipt and must be paid no later than 10/6

*Payment of the invoice is required in order to gain access to event registration. All promotional codes must be used within five (5) business days of being provided** and prior to the registration close date. Failure to submit payment by the listed deadline will result in the inability to register for or attend the event.

*Any paid promo codes not used by the cancellation deadline date will be forfeited and considered a donation.

**For extensions on promo code expiration date, you must submit a ticket via the Support Ticket.

Bulk Registration Cancellation Policy

(NEW- PLEASE REVIEW)

Cancellations MUST be submitted via the Support Ticket form: 2026 National Convention Registration Support.
- NO REFUNDS FOR BULK REGISTRATION COMMITMENTS.
  - Even if you are needing to lower the ticket quantity.
- Unpaid cancellations will be invoiced the 25% fee. Unused promo codes after the deadline are forfeited.
- If an individual within your group has already registered and paid for their registration, they will not receive a refund in order to utilize one of the bulk registration codes.
Cancellation Deadline: 9/30/2026

Promo codes will be released and activated after registration opens for all members. Once open, we will email your promo code with dispersal instructions.

Bulk Registration Request Form

*Early Bird Pricing will be locked in if submitted prior to early bird deadline of 9/9.
Name of School/Chapter
Select 'Other" if Chapter is not listed
If "other" was selected above, please write in here
Full name of School/Chapter here, No abbreviations
Please identify your role
What Region is your chapter from?
Region Map: https://shpe.org/membership/regions/
Tell us what ticket types you need below!
ADVISOR
UNDERGRADUATE
GRADUATE
PROFESSIONAL
NON-MEMBER
Do not fill out the Total Ticket QTY field below. This information will auto-populate based off the selections above.
TOTAL TICKET QUANTITY
*this field will auto-populate based off of the ticket qty mentioned above.
TOTAL Advisors
TOTAL Undergrad
TOTAL Graduate
TOTAL Professional
TOTAL Non-Member
TOTAL ORDER COST
IN USD

Information
Requestor Name

First NameLast Name
Requestor email address
Requestor phone number

Area CodePhone Number
Chapter Advisor or University/College Staff Member (put N/A if you do not have an advisor currently)

First NameLast Name
Chapter or University/College Billing Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Chapter Advisor or University/College Staff Member Phone Number

Area CodePhone Number
Chapter Advisor or University/College Staff Member Email

REMINDER!!
Deadlines:
- Bulk Commitment Order submission/updates due 10/1/2026
- Last and final day invoice payment is due 10/6/2026
- Promo codes must be used within 5 business days and will expire 5 business days after provided by SHPE.
Please send checks to:

Society of Hispanic Professional Engineers
ATTN: FINANCE DEPARTMENT
P.O. BOX 450970
Laredo, Texas 78045

Please email purchase order information to:

Finance@shpe.org

Bulk Registration Cancellation Policy:

Bulk Commitment submissions are final.
- Submission of a Bulk Registration Request triggers invoice creation.
- Once an invoice is created, registration ticket quantities are final.
- Bulk registrations cannot be reduced.
- Bulk registrations are non‑refundable.
- Because SHPE provides a Quote Request process, chapters are responsible for confirming funding and finalizing their attendee count before submitting a Bulk Registration Commitment Order.
Chapters should submit a Quote Request if:

A third party (school, college, sponsor) will be paying, or funding has not yet been secured.

* Quote requests are provided to help prevent over‑purchasing and allow chapters to confirm funding prior to committing.

Haven't secured funding, yet?
Submit a QUOTE prior to submitting this commitment form.

Important Quote Request Guidelines
- Quote requests are non‑binding.
- Registrations are not held or reserved.
- Pricing and availability are not guaranteed until payment is received.
- Submitting a quote request does not create an invoice.
Will this be billed to the University or to the chapter
Please indicate payment type:
For Check or Purchase Order payment type, Please indicate the check ETA or the Purchase order number:
Example: Check - 6/20/2025. PO# 12345. If credit card was selected, please put N/A
Please upload copy of purchase order if available

Browse Files

Cancelof
If providing a Purchase order, please include your Accounts Payable Department Email
If Credit Card will be payment method, then put N/A.
I have read and agree to the terms.

Once an invoice has been issued, no edits will be permitted. Any requested changes will result in a new, additional invoice. Full payment is required prior to the event in order for promo codes to be issued. By submitting a bulk registration commitment, you agree to be responsible for 100% of the total registration fees, even if payment has not yet been processed. Refunds or reductions in quantity will not be accepted. All sales are final. No cancellations will be permitted after September 30, 2026.
Should be Empty:

SHPE Event Bulk Registration Commitment Form

IMPORTANT:

Event Bulk Registration Process:

Special Note:

Deadline

Bulk Registration Cancellation Policy

Bulk Registration Request Form

Tell us what ticket types you need below!

Do not fill out the Total Ticket QTY field below. This information will auto-populate based off the selections above.

Information