OFF‑SITE MEETING SPACE POLICIES
The following policies apply to off‑site meeting space rentals. HFTP is committed to protecting your investment and customer base during HITEC. These policies help deter activity by non‑exhibiting vendors and support the collection of economic impact data for the host city.
Eligibility
• You must be an official HITEC 2026 exhibitor to submit an off‑site meeting space request.
• Only exhibiting companies in good standing are eligible to secure meeting space at official HITEC hotels.
• “In good standing” means your 50% booth deposit has been paid by the required deadline or your full booth balance has been paid by March 31, 2026.
• If your booth space is canceled for any reason, all meeting space must also be cancelled, and you will not be permitted to hold events during HITEC.
Definition of Off‑Site Meeting Space
Off‑site meeting space includes HITEC hotel meeting rooms, hospitality suites, and other venues throughout the host city.
Exhibitors are responsible for all arrangements and payments related to their meeting room or event.
Meeting & Event Requirements
• Educational presentations must not conflict with the HITEC event schedule.
• Subletting secured space to non‑exhibiting companies or selling sponsorships or display space without HFTP approval is prohibited.
• Meeting attendance is limited during official HITEC programming hours unless approved by Show Management.
• Events held outside official programming hours are limited only by the capacity of the rented space.
HITEC 2026 Programming Hours
Monday, June 15: 9:00 AM – 8:00 PM
Tuesday, June 16: 8:30 AM – 5:30 PM
Wednesday, June 17: 8:30 AM – 6:00 PM
Thursday, June 18: 9:00 AM – 3:30 PM
Attendance Limits
Off‑site venues (including HITEC hotels) are limited to a maximum of 20 participants during official programming hours.
Penalties
HFTP reserves the right to deduct two (2) priority points from exhibiting companies that hold unapproved events during official HITEC programming hours or violate any policies outlined here.
Notice of Non‑Exhibiting Vendors
Please help HITEC Show Management deter unauthorized activity by non‑exhibiting vendors. If you witness or hear of any unauthorized companies holding events or meetings during HITEC, notify the HITEC Show Management team onsite at the Registration Help Desk or by email.
Data Privacy
Exhibiting companies agree to HFTP’s and verified third‑party event service providers’ use of the information provided, including information submitted on behalf of individuals, for all HFTP and HITEC‑related communications.