• Exhibitor Requirements (Compulsory)

    BABY EXPO 2026

  • Before the Expo, we ask every Exhibitor to complete their Exhibitor Requirements.
    This is the best opportunity for you to get prepared for the Expo, mainly from an Operations and Marketing perspective.

    If you think you've already completed your Exhibitor Requirements, you'll have a confirmation email in your inbox and you'll be able to see what you've ordered by clicking here 
    (there will be a "COMPLETED" beside your Exhibitor Name once we've received your Exhibitor Requirements)

  • *

  • You can see what you've ordered by clicking here

    If you'd like to edit/add items for your Stand, you can close this window and simply get in touch with Adam (adam@aradapromotions.co.nz)

  • You can review Marketing and Social Media opportunities by clicking here

    If you'd like to book any Marketing or Social Media opportunities, you can close this window and simply get in touch with Aimee (aimee@aradapromotions.co.nz)

  • One form for these 2x Expos?

    If you're booked into Christchurch (Sept) and/or Auckland (Oct), you can opt to have your responses from these Exhibitor requirements replicated for all expos.

    You'll receive an email copy of what you've ordered and your Stand Details will be populated and updated.

    You can email Adam to make any adjustments / expo specific changes

  • Different orders/requirements for different cities?
    You're welcome to complete this form as many times as you like, simply select a different city each time - or complete it once for a specific city then email Adam with any variations for another city.

  • EVENT INFORMATION

    WARNING: You may randomly receive unsolicited emails, possibly regarding purchasing visitor details, attendee numbers or consumer data – please delete these, it's a scam. Call us if you’re concerned.

  • AUCKLAND (Oct)
    LOCATION:Eventfinda Stadium, North Shore, Auckland
    INDUCTION & PACK IN: Friday 16 October, anytime from 12pm – 7pm
    EXPO: Saturday 17 & Sunday 18 October, 9am – 4pm
    EXHIBITOR FUNCTION: Saturday 4.15pm
    PACK OUT: Sunday 18 October, 4pm – 7pm (The expo floor must be cleared on Sunday night. Items may be placed in the storage area for collection on Monday morning. Freight must be booked to be collected before lunchtime on Monday.)

  • There is NO SATURDAY Pack In available

    Induction & Pack In is on the Friday

  • EXHIBITOR INDUCTION

    You must be wearing your high viz vest on arrival at the venue, otherwise, you will need to purchase one – so don’t pack this on your pallet.

    Your Stand must be set up on Friday, there is no Saturday Pack In option.
    On Saturday, the venue will be open from 7.30am for Exhibitors who were inducted and set up on Friday.

  • AUCKLAND (Oct)
    Friday 16 October, anytime from 12pm – 7pm
    Access via Argus Place, aim for the front doors of the venue.

  • On arrival, you will need to be wearing your Hi-Viz, you will not have access to your freight prior to Induction. (If you forget these we will provide you one each at a cost of $15ea) - Remember NO U16 allowed*

  • HEALTH & SAFETY (H&S)

    You will receive a copy of the H&S requirements prior to the Expo, there will be a form for you to read, understand, sign and bring with you to Induction on Friday.

    PACK IN & PACK OUT
    Upon arrival you will be issued with Wristbands (for Pack In staff) + Name Badges/Passes for the weekend
    All Exhibitors MUST have:
    – High Viz vests for Pack In and Pack Out or purchase one on entry for $15
    – Closed-toed shoes on-site – no open toe shoes
    - H&S Wristbands (Pack In only)

    Children under the age of 16 are not permitted during Pack In/Pack Out - including "wearing" babies

     

    TEST & TAG
    All electrical items must be tested & tagged (anything that plugs in)
    This can be done on-site during Pack In at the Test & Tag station ($8/tag ex GST)
    The venue and organisers will be checking for any items plugged in that are not tagged, an admin fee will be charged if we are required to test something already plugged in on your stand.

     

    AISLES (as per our venue H&S policy)
    The aisles between stands are legally required to be a certain width to maintain proper access to emergency exits, therefore it is imperative that exhibitors keep within their contracted space and do not encroach into the aisles or block doorways.

  • AISLES: I've read and understand the above note regarding Aisles*

  • EXHIBITOR DETAILS

  • Your email address - used if we need to contact you about something on this order form.*
  • Have you checked your exhibitor listing on our website?*

  • Click here to review your exhibitor listing (the same listing is pulled through to all cities) : https://www.babyexpos.co.nz/directories/ 

  • Please email any changes to adam@babyexpos.co.nz

    Logos - are cropped to square, 400px x 400px

    Details we publish are as follows
    - Website
    - Facebook
    - Instagram
    - TikTok
    - Description - limited to 85 words.
    - Categories / filters

  • ***WELLINGTON ONLY***
    CAR PARKING

    SATURDAY / SUNDAY
    Due to limited parking near the venue and wanting to maximise spaces available for Consumers, we have organised subsidised car parking (must be pre-booked here) for you in a nearby car park.
    During Pack In you will be shown where to park on Saturday & Sunday.

    Exhibitor Parking is free at all other venues

  • Would you like a Weekend Car Park Pass in a nearby car park*
  • Would you like to purchase an additional Weekend Car Park Pass?*

  • MARKETING OPTIONS

  • SHOW GUIDE

  • Show Guide Advert
  • Would you like this Show Guide Advert for all expos you're booked in for?*

  • DOOR PRIZE

  • Door Prize - choose one of the following options for the prize you contribute
  • Would you like this Door Prize contribution for all expos you're booked in for?*

  • GOODIE BAGS

  • Would you like to contribute these Goodie Bag items for all expos you're booked in for?*

  • MARKETING OPPORTUNITIES

  • SOCIAL MEDIA EVENT PACKAGE

  • SHOPPING GUIDE ADVERT

  • PARENTS ROOM SPONSORSHIP

  • SHOW PRIZE CUSTOM QUESTION

  • Thanks! We'll be in touch to develop your Custom Show Prize Question with you.

  • SOCIAL MEDIA ASSETS

    Have you checked out our Social Media Assets / Tiles / EDM images / Email Signature options?

    They're available by clicking here, free of charge

  • INSTAGRAM + SOCIAL TEMPLATES

    We’ve got some Canva templates you can add content to, an easy way to get your Social Media content rolling

    Instagram Story Templates – available here
    Square Tile Templates – available here
    Social Media Tile Templates – available here

  • WE WOULD LIKE TO HELP PROMOTE YOUR BEST EXPO DEAL

  • Do you have a compelling Expo Deal in the following category?
  • We are looking to promote compelling Expo Deals such as 30%, 40% or 50% discount to our visitors. Do you know what deal you will be offering?*
  • 0/50

  • When you know, get in touch with Aimee and let her know so we can help promote it

  • Bulk Complimentary Tickets - would you like (200+) Tickets to include in your customer orders in the lead up to the Expo?

  • STAND INSPIRATION 

    We've put together this photo album to help give you some ideas and inspiration for your Stand Layout and Design

    Check out the Inspiration ideas here

  • STAND UTILITIES & EXTRAS

    Your stand comes as a shell scheme with black velcro panels and carpet, nothing else.

    Any extras must be pre-ordered, as otherwise there will be nothing allocated with your stand.

    Select the options below that you require for your stand, no delivery charges apply, and pricing is for the whole event.

  • Would you like a Changing Room built into the corner of your stand? Cost is $100. It has a curtain front to allow Customers to try on clothing.
  • Would you like Power on your stand?
  • Special Power required*
  • Would you like any Spotlights on your stand?

  • Free WIFI is available at all Expos
    This option is typically suitable for general internet browsing on tablets and smartphones.

  • EFTPOS UNITS FOR HIRE

    PAYCLIPS & WIFI EFTPOS: We always receive feedback around Exhibitor supplied Payclips not working as expected. The EFTPOS units we have available for rental run on their own sim card, as opposed to a Payclip running on the WIFI. Whilst the WIFI is free and available, it isn’t as stable as data via a sim card.
    We would recommend renting an EFTPOS unit for stability, speed and ease of use.

  • Would you like an EFTPOS unit on your stand? (You can now accept Credit/PayWave)

  • EFTPOS OPTIONS

    1) Provide us with your own Paymark Merchant Number, this will be loaded onto your rental EFTPOS unit and funds will go directly to your bank via your Merchant Number. 

    2) Default Merchant Number: Our EFTPOS supplier now has the ability for you to accept Credit/PayWave (Visa & Mastercard), this will add 2% to the transaction value automatically.
    - Sales Funds are transferred into your Bank Account in the week following the Expo.
    - Essentially, the customer pays the 2% surcharge on any Credit transaction. 0% surcharge on EFTPOS transactions.
    - There isn't a setting available for you as the retailer to absorb this 2%, it can only be automatically added to the transaction value.
    - There are no extra costs for you as the exhibitor to have this facility, just the $130ex gst EFTPOS unit rental.

  • Which EFTPOS method would you like to go with?*

  • We will invoice you for the cost of the EFTPOS units via Arada Promotions 2021 Ltd (and we will take care of sending machines back to the supplier).

    After the expo, you will be provided with a break down of transactions and all funds will be deposited into your account (around Thursday following the expo).
    This will be provided directly by our EFTPOS provider (they will be sent all of your contact information per above to complete the transactions).

    Using EFTPOS or standard debit cards have no transaction fees, a Visa/MasterCard/PayWave transaction charges the customer 2% on top of the purchase price.

     

  • IMPORTANT

    - If you have your own Paymark merchant number - once this is loaded on our machine, your current machine will become inactive.
    - If you need to use both machines please talk to us or your provider about a second "line" / "terminal".
    - Merchant numbers are loaded to our machines about a week before the expo.
    - You can transfer the merchant number back to your machine after the expo with a phone call to your provider :)
    - Paymark Merchant Numbers should be "10"+6 digits 

  • YOUR STAND

  • Are you sampling any food or beverages on your site? (providing samples to the public)*
  • Are you Cooking or Heating ANYTHING on your stand?*
  • Is your Company happy to be Photographed at the event?*

  • DELIVERIES & STORAGE

  • Arada Promotions 2021 Limited will accept deliveries on behalf of exhibitors but shall not be held accountable for, or be liable for, any damage or loss to any Exhibitors Goods on delivery, dispatch or due to storage handling.

     

    INBOUND FREIGHT (before expo)

    • PALLETS MUST BE DELIVERED THURSDAY – note defined Forklift hours on Delivery Label
    • Other Deliveries & Courier items on Thursday or Friday (there is no Cold-Storage on-site, contact us if this affects you)
    • Anything delivered outside these days may not be accepted by the venue (you can bring your own items or accept your own deliveries over the weekend – the above refers to items arriving via freight prior to the expo)

    Inbound Deliveries MUST ATTACH the delivery label

    • AUCKLAND (Oct) - click here


    OUTBOUND FREIGHT (after expo)

    Collections: Please use the same address as deliveries and arrange for your items to be collected before lunchtime on Monday, our Forklift hours are 8.30am – 12pm.
    All Collections are from the Expo Venue.

    Outgoing Freight on Monday morning: attach this label to your OUTBOUND Freight

    Freight Carrier: We suggest using Castle Parcels for couriers, and for bulk freight, try Mainstream or Vertical Logistics.

  • Are you sending Pallets or Courier items prior to your arrival? (If unsure, select Yes)*

  • Inbound Deliveries MUST ATTACH the delivery label

    • AUCKLAND (Oct) - click here
  • What day will be your target delivery date?*

  • Chilled or Frozen storage MUST BE PRE-BOOKED - email Adam to discuss options [adam@aradapromotions.co.nz]

  • TABLES

  • Would you like any Tables for your stand? (click to select)
  • 1.2m Table delivered to your stand (roughly L:1200mm W:600mm H:725mm)*
  • 1.8m Table delivered to your stand (roughly L:1800m W:760mm H:760mm)*
  • 2.4m Table delivered to your stand (roughly L:2400m W:760mm H:760mm)*

  • PLANTS

  • Would you like to hire any Plants for your stand?

  •  

    Prices include delivery to your Stand, hire for the duration of the expo and pick up after. If you're after something specific please get in touch with Adam

  • **Plants are unavailable for Waikato sorry**

  • STAND PRINTING / BRANDING

    We can help with ANY Printing for your stand but specialise in signage and branding

    If you would like something else, let us know – or if you have another quote? Send it through to adam@printwarehouse.co.nz and we will compare as it's likely we can beat it! 🙂 

  • STAND INSPIRATION 

    We've put together this photo album to help give you some ideas and inspiration for your Stand Layout and Design

    Check out the Inspiration ideas here

  • All artwork must be supplied in a hi-res CMYK PDF, at 100% of the finished size (eg. if you're printing an A1 sign, the file needs to be A1 dimensions), with no crop or bleed marks.

    The deadline for finalised artwork is two weeks before the Expo

  • OTHER

  • We are aware of the Health & Safety Policy (this can be read in the Exhibitor Portal), Electrical Tag & Test Requirements and requirement to hold a current Public Liability Insurance policy.*

  • All extras quoted are per expo, excl GST, and invoiced after each expo

    PLEASE MAKE SURE WHEN YOU SUBMIT THE FORM
    (BY CLICKING THE BUTTON BELOW) THAT YOU SEE THE "THANK YOU" CONFIRMATION PAGE

    You will also get a copy of this form to confirm what you have ordered.

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