Small Business Showcase – Vendor Requirements
1. Equipment & Setup
Vendors must provide a fully functional booth or display setup suitable for showcasing products or services during the event. All equipment must meet applicable safety and fire code requirements.

2. Staffing
Vendors are responsible for adequately staffing their booth with friendly, professional personnel. Staff should be knowledgeable about the products or services being offered and encouraged to engage with attendees. Branded attire is strongly recommended.

3. Supplies
Vendors must maintain a sufficient supply of products, promotional materials, and any necessary operational items throughout the event. A backup plan should be in place to address potential delays or shortages.

Event Guidelines
1. Setup & Cleanup
Booth setup must be completed at least one (1) hour prior to event opening. Vendors are expected to keep their space clean, organized, and safe throughout the event. Cleanup must be completed promptly following the conclusion of the event.

2. Compliance
Vendors must comply with all event schedules, load-in/load-out instructions, waste disposal requirements, and utility guidelines (including power and generator usage) as provided by event management.

Vendor Responsibilities
Provide space for Dallas Pizza Fest 2026 signage if requested
Event setup window: 9:00 AM – 10:00 AM on event day
Branded tents, tables, chairs, and generators are permitted, subject to approval and compliance with event regulations

Cancellation & Force Majeure
If the event is canceled or postponed due to circumstances beyond reasonable control—including but not limited to acts of God, severe weather, fire, flood, labor disputes, civil disturbances, or public safety concerns—the vendor will be entitled to a refund of applicable permit fees, or a prorated portion if the event occurs only in part.