Hat Bar Booking Interest Form

Hat Bar Booking Interest Form

We're excited to help you create an unforgettable party! Please fill out the form below to help us plan your perfect Hat Bar party!
Full Name

First NameLast Name
Organization/Group Name
Email Address
example@example.com
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Event Type

Other
Preferred Booking Date and Time

MonthDayYear
Date
Hour MinutesAM/PM Option
Address of the Party Venue

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Estimated Group Size
Minimum of 10 guests for the Hat Bars and 8 guests for the Charm Bar
Will you or the Host pre-pay for the entire party?
Which "Bar" experience are you wanting to book?
For a Trucker Hat Bar, please choose your preferred package:

Other
For a Cowboy Hat Bar, please choose your preferred package:
For the Charm Bar, please choose your preferred package:

Other
Anything else you'd like us to know? (other information, special requests, questions, instructions, etc.)
How did you hear about us? We'd love to know how you found us.

Other or Referred By:
TERMS AND POLICIES

For Host Pre-Paid Hat Bar Events
- Booking Deposit (if full payment is not made):
  A non-refundable 50% deposit is required at the time of booking to secure your event date.
- The remaining balance for your selected party package is due at the conclusion of the event, unless otherwise agreed upon in writing.
For Self-Pay Hat Bar Events
- Booking Deposit (if full payment is not made):
  A non-refundable and non-transferable $20 deposit is required at the time of booking to secure each participant's spot. If the host is collecting the deposits, the deposit must be submitted within 7 days from booking. If the deposits are not submitted by then, your date will be not secured.
- The $20 deposit will be applied toward the total cost of the participants' hat purchase at the event.
- The remaining balance is due at the time the hat is made.
- Deposits are non-refundable and non-transferable for no-shows or cancellations.
Cancellation & Rescheduling Policy:
If the event is cancelled by the host/hostess within seven (7) days of the scheduled event date and cannot be rescheduled, the booking deposit shall remain non-refundable.
One (1) reschedule is permitted, subject to availability, unless alternative arrangements are agreed upon in writing.

Accepted Forms of Payment:
The Booking Fee and all Party Payments must be made via cash, Zelle, Cash App, or Venmo.

If these payment methods are unavailable, debit or credit card payments may be accepted and will include applicable sales tax and a 3% card processing fee. Client must notify West Darlin’ Hat Bar in advance if paying by card, at which time an invoice will be issued.

Booking Confirmation:
The event date is not considered secured until both the signed contract and required booking deposit have been received. A written confirmation will be provided once booking is complete.
EVENT DAY DETAILS & EXPECTATIONS *Must read!*

Arrival & Setup

West Darlin’ Hat Bar will arrive at 60-90 minutes prior to the start time of the event to unload and complete setup. Client agrees to provide an indoor setup space that meets the following requirements:
- Minimum 10x10 indoor area (or space sufficient for two 6-foot tables)
- Clear, clean, and ready for immediate use — no furniture, boxes, or other items will need to be moved by West Darlin’ Hat Bar
- Access to one standard electrical outlet
- Adequate lighting
- Clear and easy access for unloading equipment
West Darlin’ Hat Bar will provide all tables, displays, trucker hats, accessories, tools, and equipment necessary for the service.

If the setup space is not clear, clean, and ready at the scheduled setup time, West Darlin’ Hat Bar reserves the right to adjust the start time, reduce service duration, or charge an additional setup fee.

How the Hat Bar/Charm Bar Experience Works

Guests will enjoy a hands-on, customized hat bar/charm bar experience, which includes:
- Selection of a hat style or jewelry style.
- Selection of hat patches and hat accessories or charms for charm bar.
- Assistance with layout and design.
- Final assembly and finishing of each custom hat or jewelry on-site.
Each guest leaves with a fully customized hat or charm bar jewelry created during the event.

Event Flow & Timing
- Setup: 60–90 minutes
- Trucker Hat Bar Service: Duration of booked time (typically 2 hours)
- Breakdown & Cleanup: Approximately 45-60 minutes
West Darlin’ Hat Bar is responsible for full setup, teardown, and cleanup of the service area.
Booking Confirmation:
I understand that upon submission of this form, a West Darlin' Hat Bar representative will reach out within 24-48 hours to confirm details and finalize my booking.
Should be Empty: