Beyond The Lens Contract Agreement
Event Services AgreementThis Event Services Agreement date of booking is Date between Beyond The Lens and the undersigned client First Name Last Name . Client, First Name Last Name has paid a 20% deposit for Package Please Select The Experience Majestic Memories The Signature Moment Dream Team Creations .The deposit for Package Please Select The Experience Majestic Memories The Signature Moment Dream Team Creations is Please Select The Experience - $700.00 - Deposit Majestic Memories - $560.00 - Deposit The Signature Moment - $360.00 - Deposit Dream Team Creations - The deposit amount will be based on final price of package. This will be discussed during your consultation. with a remaining balance due of Please Select The Experience - $2890.00 - Remaining Balance Majestic Memories - $2,240.00 - Remaining Balance The Signature Moment - $1,440.00 - Remaining Balance Dream Team Creations - The deposit amount will be based on final price of package. This will be discussed during your consultation. , 7 days before the scheduled event date on Date . Event Date: Date Location of Event: Street Address Address Line 2 City State Zip Time of Event: Time AM PM Point of Contact Upon Arrival: First Name Last Name Beyond The Lens Setup Time: Time AM PM Beyond The Lens Breakdown Time: Time AM PM By signing this Agreement, Client First Name Last Name , confirms they have read, acknowledged, and agrees to all terms below. Serviced Confirmed Beyond The Lens agrees to provide the event services selected and confirmed at booking, which may include photography, videography, and/or event decor services. Specific services, hours, and items are outlined in the Clients’ invoice and booking confirmation and are incorporated into this agreement.Event Date, Time & Location Client confirms the event details provided at booking are accurate. Any changes must be submitted in writing and approved by Beyond The Lens. Submissions of changes must be emailed to beyondthelens2026@gmail.com. Verbal communication and text messages will not be accepted. Changes are not guaranteed and may require additional fees. Payment & Non-Refundable Retainer The retainer paid at booking is nonrefundable. The remaining balance is due by the date stated on the invoice. Failure to submit final payment by the due date may result in cancellation without refund. Cancellation & Rescheduling Client cancellation results in forfeiture of all payments made. One reschedule may be permitted based on availability and must occur within a 6 month window frame from the original date. Event Access & Client CooperationClient Agrees To:Allow timely access for set up and breakdown Secure venue approval and permissionsMaintain a safe and respectful environment Beyond The Lens is not responsible for any venue fees that require additional time for set up or breakdown. Client is responsible for factoring times between Beyond The Lens and the venue. Setup time will begin at the contracted time. The client will not be compensated or discounted if the setup time interferes with the event time. Working Conditions & Site Requirements Beyond The Lens requires a clean, safe, and accessible working environment to properly perform services. The company will not work under the following conditions: Excessive clutter or obstructed working areas Muddly, flooded, or excessively wet surfaces Active rain, standing water, or unstable ground conditions Presence of pets or animals within the service area If site conditions are deemed unsafe, unsanitary, or unsuitable upon arrival, Beyond The Lens reserves the right to: Delay setup until conditions are corrected with potential of an additional feeModify the setup to a safer are Refuse to perform services without refund if conditions cannot be resolved in a timely manner Client is responsible for ensuring the service area is clear, dry, and free of any animals before the arrival of Beyond The Lens. Beyond The Lens is obligated and has the right to refuse services if any of the following conditions are present. Property Damage Responsibility Client assumes full responsibility for any damage to Beyond The Lens properly caused by: Guests Children Venue Staff Weather Negligence Client is responsible for any damaged property and agrees to reimburse, repair or replace items/costs. VII. Photography and Videography Editing style and creative direction are at the discretion of Beyond The Lens. Turnaround time will be communicated to the client and the client has the option to pay a rush fee for faster services. Raw images or footage are not included to the client. Liability & Assumption of Risk Beyond The Lens is not responsible for: Guests injuries Venue Incidents Weather conditionsPower failuresEquipment issues beyond reasonable control Client assumes all risks associated with event participation. IX. Limitation of Liability Beyond The Lens’ total liability shall not exceed the amount paid by client. Under no circumstances shall Beyond The Lens be liable for indirect or consequential damages. X. Intellectual Property All images, videos, and content created remain the property of Beyond The Lens. Client receives a personal-use license only unless otherwise agreed in writing. Photo & Video Release Client grants permission for Beyond The Lens to use event photos and videos for: Marketing Portfolio Website Social Media Client waives the right to inspect or approve promotional content. XII. Force MajeureBeyond The Lens is not liable for failure to perform due to events beyond reasonable control, including but not limited to natural disasters, illness, or government restrictions. XIII. Governing Law This Agreement shall be governed by the laws of the state in which the event takes lace. XIV. Entire Agreement This Agreement represents the entire understanding between both parties and supersedes all prior communications.
Clients Name First Name* Last Name* Date of Signature Date*
Beyond The Lens Director Name First Name Last Name Date of signature Date