Terms & Conditions – East Coast MarketplaceElectricity Requirements
• There is no electrical power available on site.
• Power banks are permitted.
• Generators up to 5,000 watts are permitted, with approval of market manager, East
Coast Marketplace LLC. Submit generator Make and Model.
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• Generators over 5,000 watts are prohibited.
Participation Fees
• Standard 10×10 ft tent space: $140 (A 10x10 ft Tent is provided)
• Special events (e.g., festivals) may have different rates.
• Upon acceptance, the vendor will receive a Credit Card Authorization Form to
complete payment.
• Payment will be processed within 24 hours of receiving the completed form.
• Fees are non-refundable and non-transferable.
• No refunds or credits will be granted for vendor absence or vendor cancellation after
payment.
• Only if an event is canceled by the organizer due to adverse weather or other
circumstances beyond our reasonable control, a credit will be issued for a future date.
• Vendors may not participate in any market until all outstanding fees have been paid in
full.
• East Coast Marketplace does not guarantee any specific foot traffic or sales.
• Terms and rates may be modified at East Coast Marketplace’s sole discretion.
Market Hours
• Saturday, 10:00 a.m. – 5:00 p.m. (RAIN OR SHINE).
• If the market operates as scheduled, there are no discounts for rain or other adverse
weather.
Vendor Responsibilities
• Vendors must arrive at least 2 hour before opening and be fully set up 15 minutes
prior to opening time. A loading space will be assigned, and an East Coast
Marketplace staff member will provide you with instructions
• An email with logistical and operating instructions (schedule, map, access, load-
in/out) will be sent the day before the market.
• Vendors arriving late will not be permitted to set up for the day.
• Vendors who do not arrive or fail to set up on time remain responsible for the day’s
fee and may not participate.
• After three tardy incidents, the vendor will no longer be admitted to future markets.
rates may be modified at East Coast Marketplace’s sole discretion.
Vendor Spaces & Set-Up
• A 10x10 ft Tent is provided.
• Tables and equipment must be provided by the vendor, comply with market
specifications, and fit within the allotted space.
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• All equipment must be in good, clean condition.
• Spaces are assigned at East Coast Marketplace’s sole discretion and may change
without notice.
• Spaces that are empty 1 hour before opening may be reassigned, and the vendor
may forfeit placement.
Insurance, Licenses & Permits
• Vendors are responsible for maintaining all required licenses, permits, and insurance.
• Food vendors must submit with the application: a copy of the DBPR food permit and
a Food Handler certificate for personnel handling food.
• Prior to participation, vendors must provide two Certificates of Insurance: (1) listing
East Coast Marketplace as Additional Insured; (2) listing City of Miami as Additional
Insured, (3) listing Downtown Miami Partnership Inc. as Additional Insured, (4) listing
Olympia Center Inc. as Additional Insured.
• Exact certificate requirements will be provided in the onboarding email once
approved.
Exhibit D – Insurance Requirements: Farmers Market
Applicants and Vendors
II. Commercial General Liability
A. Limits of Liability
● Bodily Injury and Property Damage Liability
Each Occurrence: $1,000,000
General Aggregate Limit: $2,000,000
Personal and Advertising Injury: $1,000,000
Products/Completed Operations: $1,000,000
B. Endorsements Required
● East Coast Marketplace LLC
● City of Miami as Additional Insured
• Downtown Miami Partnership as Additional Insured
• Olympia Center Inc. as Additional Insured
Companies authorized to do business in the State of Florida, with the following
qualifications, shall issue all
Market Aesthetics, Presentation & Conduct
• Vendor spaces must always remain neat, clean, and professional, including displays,
fixtures, props, and signage.
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• Vendors and their staff must be well-groomed, clean, and properly attired, and must
conduct themselves in a professional manner.
• Improper attitude, language, or misconduct will result in immediate dismissal.
• The back side of each booth must be fully covered, with no boxes, bags, or storage
items visible.
• Cardboard boxes may not be used on tables or as part of the display.
• Storage items (boxes, coolers, luggage, etc.) must remain hidden from view.
• Tables must have clean coverings that reach the ground.
• The use of stakes, hooks, or any sharp objects inserted into the roadway/pavement is
strictly prohibited.
• NO permanent markings or stains shall be made on the roadway/pavement.
• Ensuring cleanliness is our highest priority. Any vendor who fails to comply will be
banned from the market and from any future East Coast Marketplace events.
Fire Safety Requirements
• Vendors have a Fire Extinguisher in the booth at all times.
• Vendors using open flames or cooking equipment must have a fire-retardant tent.
• Vendors failing to comply will not be admitted to the market.
Specific Requirements for Food Vendors
• A portable three-compartment sink (or an onboard equivalent for food trucks)
compliant with health regulations is required.
• It is prohibited to dispose of dirty water, oils, grease, or graywater on the property; all
disposal must occur off-site in accordance with local regulations.
Tents & Equipment
• Each tent leg must be secured with a minimum of 20 lbs of weight. Since we are near
the ocean and wind is frequent, proper weighting is mandatory for everyone’s safety.
The tent provided will be equipped with weights, these are not to be removed.
• Vendor is to maintain the tent provided in clean and pristine condition, failure to do so
will result in a fine to the vendor.
Operational Rules (Load/Unload & Technical Hours)
• The market area must be completely vacated by 6:30 p.m.
• Vendors must turn off all appliances by 5:00 p.m.
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Load-in: offload all items in the designated area, park the vehicle, and then return to
set up. No set-up is allowed while a vehicle is in the unloading area. An East Coast
Marketplace staff member will be present to guide you during the loading process.
• Breakdown: bring all items to the designated area first, then retrieve the vehicle for
loading.
• Vehicles must not remain in the loading area while tents or set-ups are still in place.
• A maximum of 2 vehicles are allowed in the loading/unloading area at any time, with
a maximum of 10 minutes per vehicle.
Breakdown & Clean-Up
• Breakdown may begin only 15 minutes after the market closes. Early breakdown is
prohibited.
• Vendors must remain fully operational during all scheduled hours.
• Each vendor must bring their own trash can (with liners) and keep it within their
assigned space.
• All trash must be collected and removed off-site at the end of the day; using venue
bins and receptacles - non-market waste is prohibited.
• Vendors are responsible for cleaning their booth and a 5-foot perimeter around it. •
Failure to comply will result in a $100 cleaning fee and possible expulsion for repeated
violations.
Agreement & Indemnification
• The undersigned acknowledges having read, understood, and agreed to these Terms
& Conditions and agrees to comply with all market rules and guidelines.
• The vendor discharges, releases, holds harmless, defends, and indemnifies East
Coast Marketplace, its employees, volunteers, agents production partners, and
sponsors from any and all damages, claims, losses, costs, and expenses (including
attorneys’ fees) arising out of participation in the market, including acts/omissions of
the vendor’s employees or assistants.
• The vendor further agrees to defend, hold harmless, and indemnify the City of Miami,
Downtown Miami Partnership Inc., Olympia Center Inc. and their employees,
volunteers, and agents, production partner, and sponsors from any liability, cost,
damage, or expense arising from the vendor’s participation.
Force Majeure
• East Coast Marketplace is not responsible for failing to perform its obligations when
the failure is caused by events beyond its reasonable control, including natural
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disasters, extreme weather, fire, flood, public health emergencies, government
restrictions, labor strikes, or similar causes.
• If the event is canceled by the organizer for such reasons, a credit will be issued for a
future date.
• In all other cases, fees remain non-refundable.
Governing Law & Jurisdiction
• This Agreement is governed by the laws of the State of Florida, USA.
• Any disputes are subject to the exclusive jurisdiction of the courts located in Miami-
Dade County, Florida.