Presence Conference Volunteer & College Exhibitor Form

Presence Conference – Volunteer Registration

Thank you for your willingness to serve at Presence Conference. All volunteers, including students representing exhibiting organizations, are required to complete this form individually.

Presence Conference volunteers play a vital role in creating a meaningful and excellent experience for attendees. In addition to any exhibitor booth responsibilities, volunteers will assist with conference operations such as setup, tear-down, room support, hospitality, and other assigned tasks as needed.

By completing this form, you acknowledge that volunteering is required and that flexibility, teamwork, and a servant-hearted attitude are essential to this role.

Name*

First NameLast Name

Email*

Confirmation EmailPlease confirm email address

Phone Number*

Please enter a valid phone number.

Age*

Are you serving as part of a college exhibitor group?*

Organization/School Name

What church do you attend? (Church City, Church Name)

Volunteer Arrival & Schedule Information

Presence Conference volunteers are essential to the successful setup and flow of the event. Please review the schedule below carefully before completing this form.

Volunteers are requested by 8:00 AM on Saturday morning to assist with final setup and pre-event preparations. Exhibitors may begin setting up their booths at 8:00 AM and must be completed by 9:00 AM. Group check-in for attending students opens at 9:30 AM, with the conference officially beginning at 10:00 AM.

For volunteers who are local to the Springfield area and able to travel back and forth, there may also be opportunities to assist with setup the evening before the event. While Friday evening help is optional, it is greatly appreciated and helps ensure a smooth start on Saturday.

We request that all Volunteers and Exhibitors plan to stay after the event for a quick tear-down/clean-up.

Please indicate below the time you anticipate arriving so we can plan assignments accordingly.

Anticipated Arrival Time*

If "Other" please specify:

Thank you for being willing to help with Friday evening setup. Specific arrival times, locations, and tasks will be communicated closer to the event. Please plan to check in with the Presence Conference team upon arrival so we can direct you to your assigned area.

Arrival times help us plan assignments and ensure the event runs smoothly. Please notify the Presence Conference team as soon as possible if your availability changes.

I understand that volunteers may be assigned roles outside of exhibitor booth times.*

Yes

I understand that I must have pre-approval from my school's admissions department or representative to serve at Presence Conference.*

Yes

I agree to serve with a respectful, flexible, and servant-hearted attitude.*

Yes

I understand that completion of the application process does not guarantee placement at Presence Conference as a volunteer. All staff members will be notified of their placement status prior to the event.*

Yes

Emergency Contact*

First NameLast Name

Emergency Contact Phone*

Please enter a valid phone number.