PFARS Meeting & Training Room Rental Application
Apply to reserve a PFARS facility meeting or training room. Complete all sections and acknowledge all terms before submitting.
Applicant Information
Please provide your organization's details.
Organization Name
*
Contact Name (First and Last)
*
First Name
Last Name
Email Address
*
example@example.com
Phone Number
*
Please enter a valid phone number.
Format: (000) 000-0000.
Organization Type
*
Nonprofit / Community Organization
Commercial / For-Profit
Other
Event Information
Tell us about your event.
Event Name
*
Event Purpose/Description
*
Event Date
*
-
Month
-
Day
Year
Date
Start Time
*
Hour Minutes
AM
PM
AM/PM Option
End Time
*
Hour Minutes
AM
PM
AM/PM Option
Expected Attendance
*
Room Selection
Select the room you wish to reserve. Both rooms include large TVs and Owl video conferencing devices at no additional cost.
Which room would you like to reserve?
*
Meeting/Training Room (Capacity: 40)
Conference Room (Capacity: 12)
Rental Fees & Summary
Review fees and charges. All rentals require a two-hour minimum. Cleaning fee and security deposit are mandatory.
Rental Fee Summary
Total Rental Hours (minimum 2 hours)
*
Total Amount Due (auto-calculated)
Acknowledgments & Agreements
Please read and acknowledge each policy/agreement below.
Electronic Signature
*
Date Signed
*
-
Month
-
Day
Year
Date
Terms and Conditions of Facility Use
Please read the following terms carefully before proceeding.
Purpose and Priority of Use: The PFARS Room Rental is intended for official meetings and training sessions with priority given to PFARS-related activities. Permitted and Prohibited Uses: Use of the facility must comply with all PFARS policies. Prohibited uses include any illegal activities, commercial sales, or disruptive behavior. Facility Access Limits: Access is limited to authorized personnel during reserved times only. Included Technology: Rooms include large TVs and Owl video conferencing devices at no additional cost. Fees and Deposits: All rentals require payment of fees and deposits as outlined in the Rental Fees & Summary section. Parking Rules: Parking is available on a first-come, first-served basis. Please adhere to posted parking regulations. Food and Beverage Restrictions: Food and beverages are allowed only in designated areas and must comply with PFARS policies. Conduct and Compliance Rules: All users must comply with PFARS conduct policies and maintain a respectful environment. Cancellations and Emergency Use: Cancellations must be made in advance. PFARS reserves the right to use the facility for emergency purposes. Liability Disclaimer: PFARS is not liable for personal injury or loss of property during facility use. Hold Harmless & Indemnification: Users agree to hold PFARS harmless and indemnify against any claims arising from facility use.
I have read, understand, and agree to all Terms and Conditions of Facility Use
*
I have read, understand, and agree to all Terms and Conditions of Facility Use
Submit Application
Submit Application
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