Clone of APPLICATION TO USE COUNCIL'S OVALS/FAVILITIES FOR SPORT

  • APPLICATION FOR HIRE OF EVENT TRAILER, MARQUEE & PA

    INCLUDING CONDITIONS OF USE

  • Please note: Bookings are not final or secure until all forms are

    complete and associated fees are paid. 

  • Format: (000) 000-0000.
  • APPLYING TO USE
  • BOND

  • BANK DETAIL - Please contact Council with Banking details for Bond Refund

  • COLLECTION DATE AND TIME

    COLLECTION OF EVENTS TRAILER & MARQUEES IS THE RESPONSIBILITY OF THE HIRER AND IS TO BE COLLEDED FROM THE HAY SHIRE COUNCIL DEPOT ON ???

  • WE AGREE TO THE FOLLOWING CONDITIONS OF HIRE BEING MET AND FULFILLED BY OUR ORGANISATION:-

    Facilities hire must be booked a minimum of two (2) days before planned usage.
    • No booking is final until approval by Council is confirmed.
    • Council’s decision will be final on the allocation of facilities.
    • Users are responsible for the transport of the trailer.
    • Payment of prescribed Trailer charge ($200) must be paid prior to use.
    • Payment of prescribed Marquee/s charge ($100) must be paid prior to use.
    • A bond of $250 for Community Groups and $500 for non-Community Groups is required for each hire – payable prior to use. This bond will be refunded upon return of the trailer, tables and chairs and/or marquee/s, in clean condition, without damage and with the trailer correctly stacked as per the diagram provided.
    • SMOKING IS NOT PERMITTED inside the trailer.
    • Hirers are responsible for their own setting up.
    • The Hirer is responsible for all cleaning of the trailer, tables and chairs.
    • Council takes no responsibility whatsoever for any loss or damage to any property arising out the use of the trailer.
    • All copyright or performing rights obligations are the responsibility of the user.
    • The hirer must return the trailer to the Council on the first working day after use or by arrangement with Council: a late fee of $50 per day will apply for non-compliance.
    • Damage costs – Minimum $50 or at cost for damaged/missing items.
    • The trailer and marquee/s are to be collected form the Hay Shire Council Depot at 488 Murray Street, Hay.
    • Trailer use is to be restricted to the Shire of Hay.
    • The General Manager may approve special use outside the Shire Boundaries.

  • I understand that I am submitting this application for approval of use. Once Council approves the use of the equipment, I will be notified by Council and will be provided payment instructions.

    By signing below I confirm I have read the Conditions of Hire listed, I understand and agree to abide by and comply with the Conditions of Hire.


    I am 18 years or older and hereby indemnify Hay Shire Council of Hay against any loss, damage or injury which may arise during the course of the hiring.

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